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Document Validation Specialist Jobs (NOW HIRING)

Unifin SAS

Validation Specialist

Rochester, NY · On-site

Determines and documents validation conclusions based on data, observations, and investigation outcomes. Collaborates cross-functionally with Operations, Engineering, Quality Assurance, Quality ...

Unifin SAS

Validation Specialist

Rochester, NY · On-site

Validation Specialist Who we are? As a French pharmaceutical industrial group, we strive to make ... Documentation & Reporting • Authors validation protocols, reports, and supporting documentation ...

Catalent, Inc.

Validation Specialist

Winchester, KY · On-site

Validation Specialist Position Summary * Typical working hours are Monday-Friday 8 AM-5 PM * This ... Responsibilities include developing the appropriate and required protocol documents in accordance ...

Intellectt INC

Validation Specialist

Indianapolis, IN · On-site

... documentation, CMMS systems, and electronic validation platforms such as KNEAT, Veeva, or Val ... Validation Specialist- Indianapolis, IN Core Responsibilities • Develop, author, and execute ...

DPDHL

Validation Specialist

Mechanicsburg, PA · On-site

$55K - $90K/yr

Validation Specialist (US-O) The Validation Specialist role has a national salary range of $55,000 ... Create documents within the eQMS and assign them to appropriate personnel * Database entry

BioLegend

Validation Specialist

San Diego, CA

Job Summary The Operations Validation Specialist at BioLegend will perform and administer ... Contribute to the generation and review of required documentation that support the validation ...

AMRI

Validation Specialist III

Albuquerque, NM

Validation Specialist III in Albuquerque, NM Build your future at Curia, where our work has the ... Support regulatory inspections and audits by preparing documentation, responding to inquiries, and ...

JPI

Milestone & Validation Specialist

Coppell, TX · On-site

The Milestone & Validation Specialist will be responsible for assisting the Milestone and ... Coordinate documentation control for the project and file appropriately for Closeout procedures.

JPI

Milestone & Validation Specialist

Dallas, TX · On-site

The Milestone & Validation Specialist will be responsible for assisting the Milestone and ... Coordinate documentation control for the project and file appropriately for Closeout procedures.

Curia, Inc.

Validation Specialist III

Albuquerque, NM · On-site

Validation Specialist III in Albuquerque, NM Build your future at Curia, where our work has the ... Support regulatory inspections and audits by preparing documentation, responding to inquiries, and ...

Weil Group, Inc.

Validation Specialist

Juncos, PR · On-site +1

Validation Specialist PQ Focus (E-Beam, Isolators, Filling Equipment) Position Overview We are ... Document execution activities in accordance with protocol instructions and data integrity ...

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All JobsDocument Validation Specialist Jobs

Document Validation Specialist information

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$15

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How much do document validation specialist jobs pay per hour?

As of Jul 27, 2026, the average hourly pay for document validation specialist in the United States is $50.45, according to ZipRecruiter salary data. Most workers in this role earn between $39.66 and $61.30 per hour, depending on experience, location, and employer.

What are Document Validation Specialists?

Document Validation Specialists are professionals responsible for reviewing, verifying, and validating documents to ensure their authenticity, accuracy, and compliance with organizational or regulatory standards. They often work in industries like finance, healthcare, legal, and government, where proper documentation is critical. Their duties may include checking for completeness, identifying errors or inconsistencies, and maintaining records of validated documents. These specialists play a key role in preventing fraud and ensuring the integrity of important transactions or processes.

What are some common challenges faced by Document Validation Specialists and how can they be addressed?

Document Validation Specialists often encounter challenges such as handling high volumes of documents, identifying subtle errors or inconsistencies, and keeping up with evolving compliance regulations. To address these, specialists should develop strong attention to detail, stay updated on relevant industry standards, and leverage document management tools to streamline their workflow. Regular training and effective communication with other departments, such as compliance and quality assurance teams, also help maintain accuracy and efficiency.

What is the difference between Document Validation Specialist vs Data Entry Clerk?

AspectDocument Validation SpecialistData Entry Clerk
Required CredentialsHigh school diploma, certifications in document verification or quality controlHigh school diploma or equivalent, basic computer skills
Work EnvironmentOffices, data centers, or remote settings focused on document reviewOffices, data entry centers, or remote work handling data input
Employer & Industry UsageFinancial, healthcare, legal sectorsVarious industries including retail, healthcare, finance
Search & Comparison IntentUnderstanding roles involving document accuracy and validationLooking for data input or clerical roles

The Document Validation Specialist focuses on verifying the accuracy and authenticity of documents, often requiring certifications and attention to detail. In contrast, a Data Entry Clerk primarily inputs data into systems with less emphasis on document verification. Both roles are essential in data management but serve different functions within organizations.

What are the key skills and qualifications needed to thrive as a Document Validation Specialist, and why are they important?

To thrive as a Document Validation Specialist, you need strong attention to detail, knowledge of document management processes, and familiarity with regulatory compliance, often supported by a relevant associate or bachelor's degree. Proficiency in document management systems (DMS), data validation tools, and spreadsheet software is typically required. Excellent organizational skills, analytical thinking, and clear written communication help you excel in this role. These abilities ensure accuracy, data integrity, and compliance, which are critical for maintaining trust and efficiency in document-driven environments.
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Document Validation Specialist jobs near you
Infographic showing various Document Validation Specialist job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 13% Part Time, 1% Temporary, and 5% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $104,945 per year, or $50.5 per hour.
QA Validation Specialist

QA Validation Specialist

Intellectt INC

Rensselaer Falls, NY • On-site

Contractor

Posted 9 days ago

Job description

Hello,

I hope you're doing well.

My name is Mahalakshmi, and I’m reaching out from Intellectt Inc. regarding an exciting contract opportunity for a QA Validation Specialist based in Rensselaer, NY (Onsite), with one of our prestigious clients.
I would love to connect and discuss this opportunity in more detail. Please feel free to share your updated resume at mahalakshmi.n@intellectt.com  OR +1 (732) 737 8381
Job Title: QA Validation Specialist
Location: Rensselaer, NY (Onsite)

We are seeking a QA Validation Specialist to support facilities compliance and quality assurance activities in a highly regulated environment. The ideal candidate will review technical documentation, validate data, and ensure compliance with GMP/GDP standards while collaborating with QA and Facilities teams.

Required Skills:

  • 3+ years of experience in QA, validation, or technical documentation
  • Experience working in regulated environments such as biotech, pharmaceutical, healthcare, or cleanroom facilities
  • Strong proficiency in MS Word and Excel
  • Ability to read, interpret, and review technical documents and reports
  • Strong analytical, communication, and problem-solving skills
  • Knowledge of GMP/GDP documentation practices and compliance requirements

Preferred Skills:

  • Experience with BMRAM or BDMS systems
  • Familiarity with cleanroom certifications and HEPA systems
  • Experience supporting facilities compliance and validation activities


Thanks & Regards,
Mahalakshmi
Junior Recruiter
Intellectt Inc 
mahalakshmi.n@intellectt.com
Direct: +1 (732) 737 8381