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Document Scanning Operator Jobs in Chicago, IL (NOW HIRING)

Neumo

Document Processing Associate (On-Site)

Chicago, IL · On-site

$16 - $18/hr

This position involves on‑site document scanning, operating scanning equipment, and ensuring high‑quality digital conversion of historical and vital documents. If you enjoy accurate, process ...

Addison Group

Medical Records Specialist

Warrenville, IL · On-site

$18 - $21/hr

This opportunity is with a large, well-established healthcare organization operating within a ... Digitize paper medical records and documents using scanning equipment * Assign appropriate document ...

Aerotek

Warehouse Operator

West Chicago, IL

$17 - $20.75/hr

Use RF scanners to locate, pick, and record inventory and to support accurate order fulfillment ... Coordinate and document shipments, including preparing Bills of Lading and tracking records.

New

Forward Air

Forklift Operator

Des Plaines, IL · On-site

$20.58/hr

Thurs - Mon 4am - 12:30pm The Forklift Operator is responsible for the safe, accurate, and ... handheld scanning devices and company systems to ensure accuracy and documentation integrity.

Aerotek

Forklift Operator

Romeoville, IL

$17.25 - $20.50/hr

Forklift Operator / Material Handler This role operates forklifts and related material handling ... Strong attention to detail to ensure accurate loading, labeling, scanning, and documentation.

Aerotek

Forklift Operator

Romeoville, IL

$17.25 - $20.50/hr

Forklift Operator / Material Handler This role operates forklifts and related material handling ... Strong attention to detail to ensure accurate loading, labeling, scanning, and documentation.

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Document Scanning Operator information

See Chicago, IL salary details

$10

$18

$27

How much do document scanning operator jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for document scanning operator in Chicago, IL is $18.49, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $18.80 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a document scanning operator?

To thrive as a Document Scanning Operator, you need attention to detail, basic computer literacy, and experience with document handling, often supported by a high school diploma or equivalent. Familiarity with scanning equipment, document management software, and optical character recognition (OCR) systems is typically required. Strong organizational skills, reliability, and the ability to work efficiently in a team help set candidates apart. These skills ensure accurate digitization, secure record handling, and efficient workflow in environments that rely on digital document management.

What does a document scanning operator do?

As a Document Scanning Operator, your daily workflow typically involves preparing physical documents, operating high-speed scanners, and ensuring digital files are accurately indexed and stored. Collaboration with records management, IT, and administrative teams is common, as you may need to clarify document requirements or troubleshoot issues with file formats and storage systems. Attention to detail and effective communication are crucial, as errors in scanning or misfiling can impact multiple departments. You may also be involved in maintaining equipment, performing quality checks, and occasionally assisting with process improvements to increase efficiency.

What is the difference between Document Scanning Operator vs Data Entry Clerk?

AspectDocument Scanning OperatorData Entry Clerk
Required CredentialsHigh school diploma, training in scanning equipmentHigh school diploma, basic computer skills
Work EnvironmentData centers, office settings with scanning equipmentOffice environments, computer stations
Industry UsageDocument management, records digitizationData input, administrative support
Search & Comparison IntentFocus on scanning and document digitization tasksFocus on data input and database management

The main difference is that Document Scanning Operators specialize in digitizing physical documents using scanning equipment, while Data Entry Clerks focus on inputting data into computer systems. Both roles require attention to detail and basic computer skills, but their tasks and work environments differ significantly.

What is a document scanning operator?

Document Scanning Operators are professionals responsible for converting physical documents into digital formats using specialized scanning equipment and software. Their duties often include preparing documents for scanning, operating high-speed scanners, ensuring image quality, indexing files, and maintaining confidentiality and security of sensitive information. They play a crucial role in helping organizations transition to paperless systems, improve data accessibility, and comply with record-keeping regulations.
What are popular job titles related to Document Scanning Operator jobs in Chicago, IL? For Document Scanning Operator jobs in Chicago, IL, the most frequently searched job titles are:
What job categories do people searching Document Scanning Operator jobs in Chicago, IL look for? The top searched job categories for Document Scanning Operator jobs in Chicago, IL are:
Document Scanning Operator jobs near you
Infographic showing various Document Scanning Operator job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 13% Part Time, 1% Temporary, and 6% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $38,464 per year, or $18.5 per hour.

Document Processing Associate (On-Site)

Neumo

Chicago, IL • On-site

$16 - $18/hr

Full-time

Re-posted yesterday

Job description

Job Summary

Join our team as a Document Processing Associate and play a key role in preserving community records. At Neumo, we partner with local governments to ensure important documents are safely archived and accessible for future generations. This position involves on‑site document scanning, operating scanning equipment, and ensuring high‑quality digital conversion of historical and vital documents.

If you enjoy accurate, process-driven work, have strong attention to detail, and value contributing to meaningful archival and preservation projects, this opportunity is for you.


Duties and Responsibilities:

On‑Site Scanning & Document Handling

  • Perform high‑volume document scanning on site.
  • Prepare documents by removing staples and bindings, organizing materials, and staging batches.
  • Move, track, and return original documents between storage, prep, and scanning stations.
  • Operate, and troubleshoot scanning equipment.
  • Capture high‑quality images of loose sheets, forms, files, and similar documents.

Inventory

  • Perform data entry & maintain accurate document inventory using MS Excel and internal systems.

Quality Control & Digital Processing

  • Review scanned images for accuracy, clarity, and completeness.
  • Perform basic image corrections and fix scanning errors when needed.
  • Assist with other production tasks and perform other duties assigned when not on a scanning assignment.

Collaboration & Professionalism

  • Communicate with on-site manager & team leads to ensure timely execution and completion of scanning tasks to maintain project schedules.
  • Represent the company professionally at all client locations.
  • Follow all confidentiality, security, and data‑handling protocols.


Education and Experience:

  • High School diploma or equivalent.
  • Basic computer skills and ability to learn new software quickly.
  • Proficiency with Microsoft Excel; familiarity with MS Word, Outlook, and MS Teams.
  • Reliable, detail‑oriented, and committed to accuracy in repetitive tasks.
  • 0–2 years of experience in document scanning, digitization, or office environments.
  • Previous experience with scanning hardware like Inotec and OPEX scanners
  • Basic understanding of digital imaging concepts (file types, resolution, aspect ratio, etc.)
  • Familiarity with microfilm & roll film scanning, editing & image correction is a plus.


Knowledge, Skills and Abilities

  • Strong attention to detail and proactive attitude
  • Strong ability to use computers and learn new software and interfaces
  • Works well independently; meets production goals
  • Comfortable adapting to warehouse or records‑storage environments and customer needs
  • Willingness to learn internal production systems


Work Environment

  • Work occurs primarily in customer warehouses, records management facilities, or office environments.
  • Moderate noise levels; use of office and scanning equipment.
  • Professional conduct required, as you will represent the company at client sites.

Physical Demands

  • Ability to lift 30–50 pounds (project-dependent).
  • Frequent movement of files, boxes, books, or film.
  • Long periods of sitting or standing doing repetitive tasks.
  • Regular use of computers, scanners, printers, and office tools.
  • Occasional movement through warehouse or office areas.
  • Frequent communication via email and messaging platforms such as MS Teams.


Neumo Summary:

With the backing of four decades of public sector expertise and corporate capability, Neumo has successfully supported government services. Neumo was honored and recognized for four (4) consecutive years as a GovTech 100 Company representing the top 100 companies focused on making a difference in and selling to state and local government agencies across the United States.

Neumo is committed to helping communities thrive and brings a wealth of experience combined with innovation. Today, Neumo offers more administrative and financial support to government officials than any other organization. And with a responsive, client-focused approach, we foster partnerships that give our customers the certainty they need to accomplish more.

Neumo offers a competitive benefits and compensation package and are looking for team members who will thrive in our dynamic environment.

Neumo is an Equal Opportunity Employer. Selection for a position will be made without regard to race, religion, national origin, sex, political affiliation, marital status, non-disqualifying physical handicap, and age.

gard to race, religion, national origin, sex, political affiliation, marital status, non-disqualifying physical handicap, and age.