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Document Scanner Jobs in Chicago, IL (NOW HIRING)

Neumo

Document Processing Associate (On-Site)

Chicago, IL · On-site

$16 - $18/hr

On‑Site Scanning & Document Handling * Perform high‑volume document scanning on site. * Prepare documents by removing staples and bindings, organizing materials, and staging batches. * Move ...

DivIHN

Document Control Specialist (Hybrid)

Chicago, IL · On-site

Scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures, checklists, document control procedures, and records retention schedule. Control and retrieval ...

Trustmark

Document Specialist

Lake Forest, IL · On-site

$17.04 - $24.61/hr

Scans or Uploads incoming mail to also create cases in Dynamics. Receives undeliverable mail for ... Print documentation, match check with documentation, have all scanned to G360 then type labels and ...

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Document Scanner information

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How much do document scanner jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for document scanner in Chicago, IL is $24.96, according to ZipRecruiter salary data. Most workers in this role earn between $18.80 and $28.22 per hour, depending on experience, location, and employer.

What does a document scanner do?

A Document Scanner is responsible for converting paper documents into digital formats using scanning equipment and software. They prepare, organize, and scan documents, ensuring that files are clear and accurately labeled for easy retrieval. Document Scanners may also perform quality checks, index documents, and maintain confidentiality of sensitive information. Their work helps organizations move toward paperless operations and improves access to important records.

What are the key skills and qualifications needed to thrive as a document scanner?

To thrive as a Document Scanner, you need attention to detail, organizational skills, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with scanning devices, document management software, and file conversion tools is typically required. Reliability, time management, and the ability to handle repetitive tasks efficiently are valuable soft skills in this role. These competencies ensure accurate digital archiving, high productivity, and the secure handling of sensitive information.

What are some common challenges faced by document scanners and how can they be addressed?

Document Scanners often encounter challenges such as handling large volumes of paperwork, ensuring image quality, and maintaining accurate indexing for easy retrieval. To address these, it's important to stay organized, follow standardized procedures, and regularly calibrate scanning equipment. Collaborating closely with team members and IT support can help resolve technical issues quickly and maintain workflow efficiency.

What is the difference between Document Scanner vs Data Entry Clerk?

AspectDocument ScannerData Entry Clerk
Primary RoleScan, digitize, and organize physical documentsInput data into digital systems from various sources
Skills & CertificationsKnowledge of scanning equipment, basic computer skillsTyping speed, accuracy, data management skills
Work EnvironmentOffice, data centers, or remoteOffice settings, data entry centers
Industry UsageDocument management, administrative supportAdministrative, clerical, data processing

While both roles involve handling digital information, Document Scanners focus on digitizing physical documents, whereas Data Entry Clerks input data into systems. Understanding these differences helps in choosing the right career path or job role.

What is a document scanner job?

A document scanner job involves operating scanning equipment to convert physical documents into digital formats. Workers typically handle tasks such as preparing documents, ensuring quality, and managing digital files, often using specialized scanning software and maintaining organized records.

What are popular job titles related to Document Scanner jobs in Chicago, IL?

For Document Scanner jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Document Scanner jobs in Chicago, IL look for?

The top searched job categories for Document Scanner jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Document Scanner jobs?

Cities near Chicago, IL with the most Document Scanner job openings:

Document Scanner jobs near you
Infographic showing various Document Scanner job openings in Chicago, IL as of August 2026, with employment types broken down into 57% Full Time, and 43% Contract. Highlights an 100% In-person job distribution, with an average salary of $51,907 per year, or $25 per hour.

Document Processing Associate (On-Site)

Neumo

Chicago, IL • On-site

Other

Re-posted yesterday

Job description

Job Description
Job Description

Job Summary

Join our team as a Document Processing Associate and play a key role in preserving community records. At Neumo, we partner with local governments to ensure important documents are safely archived and accessible for future generations. This position involves on‑site document scanning, operating scanning equipment, and ensuring high‑quality digital conversion of historical and vital documents.

If you enjoy accurate, process-driven work, have strong attention to detail, and value contributing to meaningful archival and preservation projects, this opportunity is for you.


Duties and Responsibilities:

On‑Site Scanning & Document Handling

  • Perform high‑volume document scanning on site.
  • Prepare documents by removing staples and bindings, organizing materials, and staging batches.
  • Move, track, and return original documents between storage, prep, and scanning stations.
  • Operate, and troubleshoot scanning equipment.
  • Capture high‑quality images of loose sheets, forms, files, and similar documents.

Inventory

  • Perform data entry & maintain accurate document inventory using MS Excel and internal systems.

Quality Control & Digital Processing

  • Review scanned images for accuracy, clarity, and completeness.
  • Perform basic image corrections and fix scanning errors when needed.
  • Assist with other production tasks and perform other duties assigned when not on a scanning assignment.

Collaboration & Professionalism

  • Communicate with on-site manager & team leads to ensure timely execution and completion of scanning tasks to maintain project schedules.
  • Represent the company professionally at all client locations.
  • Follow all confidentiality, security, and data‑handling protocols.


Education and Experience:

  • High School diploma or equivalent.
  • Basic computer skills and ability to learn new software quickly.
  • Proficiency with Microsoft Excel; familiarity with MS Word, Outlook, and MS Teams.
  • Reliable, detail‑oriented, and committed to accuracy in repetitive tasks.
  • 0–2 years of experience in document scanning, digitization, or office environments.
  • Previous experience with scanning hardware like Inotec and OPEX scanners
  • Basic understanding of digital imaging concepts (file types, resolution, aspect ratio, etc.)
  • Familiarity with microfilm & roll film scanning, editing & image correction is a plus.


Knowledge, Skills and Abilities

  • Strong attention to detail and proactive attitude
  • Strong ability to use computers and learn new software and interfaces
  • Works well independently; meets production goals
  • Comfortable adapting to warehouse or records‑storage environments and customer needs
  • Willingness to learn internal production systems


Work Environment

  • Work occurs primarily in customer warehouses, records management facilities, or office environments.
  • Moderate noise levels; use of office and scanning equipment.
  • Professional conduct required, as you will represent the company at client sites.

Physical Demands

  • Ability to lift 30–50 pounds (project-dependent).
  • Frequent movement of files, boxes, books, or film.
  • Long periods of sitting or standing doing repetitive tasks.
  • Regular use of computers, scanners, printers, and office tools.
  • Occasional movement through warehouse or office areas.
  • Frequent communication via email and messaging platforms such as MS Teams.


Neumo Summary:

With the backing of four decades of public sector expertise and corporate capability, Neumo has successfully supported government services. Neumo was honored and recognized for four (4) consecutive years as a GovTech 100 Company representing the top 100 companies focused on making a difference in and selling to state and local government agencies across the United States.

Neumo is committed to helping communities thrive and brings a wealth of experience combined with innovation. Today, Neumo offers more administrative and financial support to government officials than any other organization. And with a responsive, client-focused approach, we foster partnerships that give our customers the certainty they need to accomplish more.

Neumo offers a competitive benefits and compensation package and are looking for team members who will thrive in our dynamic environment.

Neumo is an Equal Opportunity Employer. Selection for a position will be made without regard to race, religion, national origin, sex, political affiliation, marital status, non-disqualifying physical handicap, and age.

gard to race, religion, national origin, sex, political affiliation, marital status, non-disqualifying physical handicap, and age.

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