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Document Management Assistant Jobs in Alabama (NOW HIRING)

4pconsultinginc

Document Specialist II

Birmingham, AL · On-site

Prepare pre-survey lists in support of acquisition activities * Assist with landowner mailouts and track certified mail receipts Document Management & Compliance * Assemble and maintain project files ...

Genesis Technical Staffing, Inc.

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Document Control Specialist

Mobile, AL · On-site

$18 - $25/hr

This position maintains document integrity, supports quality management systems, and ensures ... * Assist with audits by providing requested documentation and maintaining accurate records.

Abbott

Senior Document Control Specialist

Centre, AL · On-site

$30 - $36/hr

Manage archiving, obsolescence and document storage. * Perform Document Control training for new and existing employees. * Support development of QA-related training materials. * Assist with training ...

Linesight

Senior Document Controller

Huntsville, AL · On-site

The Opportunity In this role you will: * Assist in creating reports and technical documents * Enter ... Manage and control information circulation * Set up an efficient document management system

Linesight

Senior Document Controller

Huntsville, AL

The Opportunity In this role you will: * Assist in creating reports and technical documents * Enter ... Manage and control information circulation * Set up an efficient document management system

4pconsultinginc

Administrative Assistant 1

Forkland, AL · On-site

Administrative Assistant 1 Location: Forkland, AL Client- Alabama Power Contract - 3 Years Position ... This position ensures smooth project operations through effective documentation management, data ...

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All JobsDocument Management JobsDocument Management Assistant JobsDocument Management Assistant Jobs in Alabama

Document Management Assistant information

See Alabama salary details

$26.3K

$43.9K

$63K

How much do document management assistant jobs pay per year?

As of Aug 16, 2026, the average yearly pay for document management assistant in Alabama is $43,866.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,100.00 and $44,000.00 per year, depending on experience, location, and employer.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What are the key skills and qualifications needed to thrive as a document management assistant?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What are some typical daily challenges faced by a document management assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What is a document management assistant?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.

Is document management assistant a stressful job?

The role of a document management assistant involves organizing, filing, and maintaining documents, which can be repetitive but generally does not involve high stress. However, meeting deadlines and accuracy requirements can create pressure, especially in fast-paced environments. Overall, stress levels depend on workload, organizational support, and individual coping skills.

What are the most commonly searched types of Document Management jobs in Alabama?

The most popular types of Document Management jobs in Alabama are:

What cities in Alabama are hiring for Document Management Assistant jobs?

Cities in Alabama with the most Document Management Assistant job openings:

Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in Alabama as of June 2026, with employment types broken down into 1% As Needed, 50% Full Time, 45% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 98% Physical, and 2% Remote job distribution, with an average salary of $43,866 per year, or $21.1 per hour.

Document Specialist II

4pconsultinginc

Birmingham, AL • On-site

Contractor

Re-posted 5 days ago

Job description

Position: Document Specialist II – Right of Way

Location: 600 18th St N Birmingham, AL 35203.{HYBRID}
Duration:  3 Years

Client: Alabama Power

Position Overview

Alabama Power is seeking a skilled Right of Way Document Specialist II to support Land Acquisition activities across the Alabama Power service territory.

This role provides administrative, research, and documentation support for multiple acquisition projects. The ideal candidate has experience in land records, title research, document management systems, and is comfortable working with deeds, easements, and conveyance documentation.

Key Responsibilities

Land Acquisition Support

  • Provide administrative support for multiple acquisition projects
  • Assist team members with scheduling, invoice processing, and timekeeping administration
  • Prepare pre-survey lists in support of acquisition activities
  • Assist with landowner mailouts and track certified mail receipts

Document Management & Compliance

  • Assemble and maintain project files in accordance with land acquisition procedures
  • Ensure files are maintained per land procedures and properly prepared for closeout
  • Input and update supporting data accurately within the document management system
  • Perform quality control reviews and system updates
  • File and retrieve documentation from Alabama Power’s document vault

Title Research & Recordation

  • Perform online and courthouse title research
  • Read and interpret land descriptions, deeds, easements, and conveyance documents
  • Conduct landowner verification through online title research
  • Process online recordation of acquisition documents in appropriate counties
  • Assist with courthouse recordation when online options are unavailable

Documentation Preparation

  • Prepare acquisition documentation for execution by Right of Way agents
  • Review executed documentation for accuracy and completeness
  • Conduct document research within document management systems

Required Qualifications

  • 2–5 years of experience as a Document Specialist or in land rights-related fields
  • Title research experience or demonstrated ability to read and interpret land conveyance documents
  • Proficiency in Microsoft Office applications
  • Strong attention to detail and organizational skills
  • Effective written and verbal communication skills
  • Ability to multitask and adapt to changing priorities
  • Demonstrated initiative and ability to work under time pressures
  • Valid driver’s license