Document Management Assistant Jobs in Decatur, AL

Management Analyst / Management Assistant
Category: Business Analysis (functional and technical)
Main location: United States, Alabama, Huntsville
Position ID:J0326-2801
Employment Type: Full Time
Position Description:
The BMD Management Analyst provides comprehensive administrative, coordination, and business management support to the Business Management Directorate (BMD). This role supports the Business Management Director, Division Chiefs, Branch Chiefs, and front office personnel through execution of critical operational, reporting, scheduling, and contracting-related tasks. The ideal candidate is highly organized, proficient with Microsoft Office tools, able to manage multiple priorities, and comfortable engaging with analysts, leaders, and stakeholders across the program.
Why Join Us?
High-visibility support role with engagement across multiple product offices and leadership positions.
Fast-paced environment with broad responsibility and growth potential.
This position is located in our Huntsville, AL office
Your future duties and responsibilities:
Administrative & Operational Support:
Provide day-to-day assistance to the Business Management Director and Division Chiefs.
Maintain the BMD SACO tracker; update and distribute weekly.
Prepare and format memorandums for ACQ Management Division
Maintain and update recall roster information, including personnel moves, in-processing, and out-processing.
Coordinate workforce check-ins across Business Management personnel and leadership.
Facilitate BMD quarterly staff calls and off-site events.
Schedule and maintain meetings for multiple BMD-related working groups, including:
. IDDS-A Contract Meetings
. SHIELD Funded TO Meetings
. PMO Bi-Weekly meetings
. FM Staff Call
. Branch Weekly and personnel check-ins
Travel & Scheduling:
Manage DTS travel bookings for BMD Director, Division Chiefs, Branch Chiefs, and other personnel.
Assist BMD personnel with DTS travel preparation and documentation.
Budget, Reporting & Data Management:
Coordinate with financial analysts to update spend plans and Get-Well spreadsheets for monthly product obligation reviews.
Compile SITREPs for the Business Management Directorate; separate PEO/ASA(ALT) and PM-level activities and obtain Director approval.
Update and maintain BMD Get Well Plans and Master Budget Position spreadsheets.
Consolidate funding lines and distribute to designated leadership
Schedule quarterly obligation reviews with product offices
Hiring & Personnel Administration:
Coordinate and schedule interviews with candidates and panel members
Assemble panel interview folders and spreadsheets
Work with HR to synchronize interview logistics
Contracting & CDRL Support:
Track and coordinate all Contracting Officer Memos, ECPs, and CDRLs with GDLS and ACC-RSA.
Prepare CDRLs for PMO Offices including KO memos.
Prepare Contract Requirements Packages using the Paperless Contract Files (PCF) system.
Required qualifications to be successful in this role:
4+ years' experience in Business Management Office operations or as an executive staff assistant.
US citizenship and a SECRET clearance
Proficiency in Microsoft Excel, PowerPoint, Word, PowerBi or other data visualization tools
Organized and capable of working across multiple systems, software, and equipment.
Ability to collect data, collaborate with BMD analysts, and prepare various reports.
Strong communication, coordination, and time-management abilities.
Experience supporting a DoD program office
Knowledge of DTS, PCF, CDRLs, ECPs, and Army PEO/PAE Office processes (preferred).
Knowledge of DTS, PCF, GFEBS, CPROBE, and other/similar Army/DoW Travel, HR, and Finance Systems
Desired qualifications/non-essential skills required:
Prior experience supporting a major acquisition program
Army S-1/G1 or S-3/G-3, or other similar experience
CGI is required by law in some jurisdictions to include a reasonable estimate of the compensation range for this role. The determination of this range includes various factors not limited to skill set, level, experience, relevant training, and licensure and certifications. To support the ability to reward for merit-based performance, CGI typically does not hire individuals at or near the top of the range for their role. Compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range for this role in the U.S. is $80,600.00 - $198,400.00.
CGI Federal's benefits are offered to eligible professionals on their first day of employment to include:
. Competitive compensation
. Comprehensive insurance options
. Matching contributions through the 401(k) plan and the share purchase plan
. Paid time off for vacation, holidays, and sick time
. Paid parental leave
. Learning opportunities and tuition assistance
. Wellness and Well-being programs
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Skills:

• Business Analysis
• Acquisitions

What you can expect from us:
Together, as owners, let's turn meaningful insights into action.
Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because...
You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction.
Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.
You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.
Come join our team-one of the largest IT and business consulting services firms in the world.
Qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, pregnancy, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status or responsibilities, reproductive health decisions, political affiliation, genetic information, height, weight, or any other legally protected status or characteristics to the extent required by applicable federal, state, and/or local laws where we do business.
CGI provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job in the U.S., please email the CGI U.S. Employment Compliance mailbox at US_Employment_Compliance@cgi.com. You will need to reference the Position ID of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a Position ID will not be returned.
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All CGI offers of employment in the U.S. are contingent upon the ability to successfully complete a background investigation. Background investigation components can vary dependent upon specific assignment and/or level of US government security clearance held. Dependent upon role and/or federal government security clearance requirements, and in accordance with applicable laws, some background investigations may include a credit check. CGI will consider for employment qualified applicants with arrests and conviction records in accordance with all local regulations and ordinances.
CGI will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with CGI's legal duty to furnish information.