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Document Management Assistant Jobs in Decatur, AL

Vali, Inc.

Proposal Coordinator

Huntsville, AL · On-site +1

This position will work directly with the Senior Proposal Manager to assist with proposal planning, scheduling, document management, and submission activities. Training will be provided to help the ...

Amteck, LLC

Project Manager

Huntsville, AL

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Develop and mentor Assistant Project Managers and project staff * Build and maintain strong client ... Strong understanding of construction technology and document management systems Why Join Amteck? At ...

Vali Incorporated

Proposal Coordinator

Huntsville, AL · On-site

$50K - $55K/yr

This position will work directly with the Senior Proposal Manager to assist with proposal planning, scheduling, document management, and submission activities. Training will be provided to help the ...

Old Dominion Freight Line, Inc.

Database Associate

Huntsville, AL · On-site

$57K - $71K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Document processes and procedures for use by database administrators and management. * Assist with database upgrades, patching, and routine maintenance under supervision. * Write and execute simple ...

Vali Incorporated

Proposal Coordinator

Huntsville, AL · Remote

$50K - $55K/yr

This position will work directly with the Senior Proposal Manager to assist with proposal planning, scheduling, document management, and submission activities. Training will be provided to help the ...

Amteck, LLC

Senior Project Manager

Huntsville, AL

... document management systems * Act as a liaison with the customer and project staff to properly ... Review, resolve and assist Project Coordinators with collection on open receivables as needed

RMCI Inc

Executive Assistant

Huntsville, AL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Maintain an organized filing system of paper and electronic documents * Manage the organization's action list as tracked by upper level executives * Assist other company administrative staff with ...

RMCI Inc

Executive Assistant

Huntsville, AL · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Maintain an organized filing system of paper and electronic documents * Manage the organization's action list as tracked by upper level executives * Assist other company administrative staff with ...

HDR

Senior Construction Manager

Huntsville, AL · On-site

... field -Assist in procurement of purchase orders and subcontract package -Coordinate document management -Review or coordinate review of Coordinate, expedite and reviewing construction submittals ...

HDR

Senior Construction Manager

Huntsville, AL · On-site

... field -Assist in procurement of purchase orders and subcontract packages -Coordinate document management -Review or coordinate review of Coordinate, expedite and reviewing construction submittals ...

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Showing results 21-40

All JobsDocument Management JobsDocument Management Assistant JobsDocument Management Assistant Jobs in Decatur, AL

Document Management Assistant information

See Decatur, AL salary details

$27.2K

$45.4K

$65.2K

How much do document management assistant jobs pay per year?

As of Aug 16, 2026, the average yearly pay for document management assistant in Decatur, AL is $45,369.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,400.00 and $45,500.00 per year, depending on experience, location, and employer.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What are the key skills and qualifications needed to thrive as a document management assistant?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What are some typical daily challenges faced by a document management assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What is a document management assistant?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.

Is document management assistant a stressful job?

The role of a document management assistant involves organizing, filing, and maintaining documents, which can be repetitive but generally does not involve high stress. However, meeting deadlines and accuracy requirements can create pressure, especially in fast-paced environments. Overall, stress levels depend on workload, organizational support, and individual coping skills.
Document Management Assistant jobs near you
Infographic showing various Document Management Assistant job openings in Decatur, AL as of August 2026, with employment types broken down into 80% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $39,772 per year, or $19.1 per hour.

Information & Data Management Specialist (IDM2)

ARES Corporation

Huntsville, AL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 17 days ago

Job description

Information and Data Management Support Specialist (IDM2)


Early-career Data Management professional experienced with performing data management functions to support the Space Nuclear Propulsion (SNP) Project at NASA Marshall Space Flight Center (MSFC) on the MSFC CDM contract. SNP is a development project to determine the feasibility of nuclear propulsion engines for deep space exploration. This position will be part of an existing Configuration & Data Management team supporting tasks such as managing data deliverables, change package, processing, and related administration tasks. SharePoint will be used to support the change management process and maintain the program baseline and deliverables, and the Atlassian project management suite (especially Confluence and Jira) will be used to supplement SharePoint. In addition, assisting in the development of Project Change Board (PCB) presentations, managing action tracking, and other tasks in support of managing SNP data products and change management are key tasks. Successful implementation requires initiative and flexibility to meet program milestones as well as an understanding the principals of CDM. Attention to detail and ability to work under existing CDM Functional Lead is key.

Principal Duties and Responsibilities:

  • Provide back-up support to existing change package management process and PCB as needed. This includes specific CDM tasks in the current change package management process, as well as development and maintenance of agendas, minutes, and action logs.
  • Provide Data Management (DM) guidance and support to SNP under the direction of the CDM Functional Lead.
  • Assist with developing/making recommendations for improvements to data management processes, including data organization, identification, control, and maintenance procedures.
  • Utilize SharePoint for managing access to and storing Project data.
  • Support Records Management (RM) processes as part of ongoing archival activities per MSFC RM requirements.
  • Support the development and maintenance of the SNP CDM Plan or CDM sections within the SNP Project Plan.
  • Implement data management in the electronic environment which may include establishing file/folder structures, capturing meta data, and creating input processes and forms for distribution to internal and external customers to meet project goals.
  • Handle Controlled Unclassified Information (CUI), ITAR and other export control or proprietary contractor data following NASA and MSFC requirements and guidelines.
  • Provided Data Quality Assurance (DQA).
  • Serve, alongside the CDM Functional Lead, as the Receipt/Release Desk for data coming into Space nuclear propulsion.
  • Attend weekly meetings, programmatic reviews, and associated briefings as requested.
  • Work closely with SNP workforce to fulfill respective CM and DM requirements.

Minimum Requirements:

  • Knowledge of Microsoft Office Suite (Word, Excel & Power Point) is required.
  • Experience utilizing tools/systems to store and manage data is required.
  • Strong organization skills, attention to detail and excellent follow-through skills are required.
  • Familiarity with Microsoft SharePoint for content/document management and task tracking are required.
  • Ability to learn new tasks and work effectively and independently as part of a team is required.
  • Ability to obtain access onsite at NASA MSFC is required (requires a STAR ID for badging).

Preferred Qualifications:

  • Records management and archival experience is desired.
  • Professional CDM certification such as National Defense Industrial Association (NDIA) CDM certification or equivalent is desired.
  • Some familiarity with the Atlassian project management suite (especially Confluence and Jira) is preferred

Education and Relevant Work Experience:

  • Bachelor’s degree or equivalent experience is required.
  • 5 years of applicable Data Management experience is required.

ARES Benefits:

ARES offers a competitive compensation and benefit package. Full time employees may participate in:

  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • HSA/FSA Accounts
  • Life & Disability Insurance
  • Critical Illness & Accident Insurance
  • 401(k) Plan
  • Paid Time Off & Holidays

ARES is an equal opportunity employer and complies with E-Verify. We believe in hiring a diverse workforce and fostering an inclusive culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law. ARES shall abide by the requirements of 41 CFR 601.4(a), 60-300.5(a) and 60-741.5(a).