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Document Management Assistant Jobs in Decatur, AL

HDR

Senior Construction Manager

Huntsville, AL

... field -Assist in procurement of purchase orders and subcontract packages -Coordinate document management -Review or coordinate review of Coordinate, expedite and reviewing construction submittals ...

HDR

Senior Construction Manager

Huntsville, AL · On-site

... field -Assist in procurement of purchase orders and subcontract package -Coordinate document management -Review or coordinate review of Coordinate, expedite and reviewing construction submittals ...

cornerstone inc

Project Engineer

Hartselle, AL · On-site

Monitor supplier submittals and ensure timely approvals to maintain project schedules. * Assist ... Construction document management * Engineering submittals and approvals * AutoCAD drafting and ...

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Hexagon AB

Senior Administrative Assistant

Madison, AL · On-site

Senior Administrative Assistant Job Location (Short): Madison, Alabama-USA Workplace Type: Hybrid ... Manages formal document filing, routing, and retention processes * Manages compliance with customer ...

Hexagon AB

Senior Administrative Assistant

Madison, AL · On-site

Senior Administrative Assistant Job Location (Short): Madison, Alabama-USA Workplace Type: Hybrid ... Manages formal document filing, routing, and retention processes * Manages compliance with customer ...

Astrion

Enterprise Service Desk Analyst

Huntsville, AL

$40K - $55K/yr

... account management * Assist users with VPN connectivity, remote access, and enterprise ... Document technical procedures, troubleshooting steps, and recurring support solutions * Position ...

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Twin Peaks

Assistant General Manager

Huntsville, AL · On-site

... documentation. The Assistant General Manager is very hands-on and will be responsible for the daily ... Help with Assistant management development as he or she develops into the AGM level. * Proactively ...

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Showing results 1-20

All JobsDocument Management Assistant JobsDocument Management Assistant Jobs in Decatur, AL

Document Management Assistant information

See Decatur, AL salary details

$27.2K

$45.4K

$65.2K

How much do document management assistant jobs pay per year?

As of Jul 6, 2026, the average yearly pay for document management assistant in Decatur, AL is $45,369.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,400.00 and $45,500.00 per year, depending on experience, location, and employer.

What is the difference between Document Management Assistant vs Data Entry Clerk?

AspectDocument Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with document management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling documents and recordsOffice environment, inputting data into systems
Employer & IndustryBusinesses, healthcare, legal, government agenciesVarious industries, administrative offices, customer service
Search & Comparison IntentOrganizing, managing, and retrieving documentsInputting and updating data accurately

The main difference between a Document Management Assistant and a Data Entry Clerk lies in their focus. The Document Management Assistant primarily manages and organizes documents within an electronic or physical filing system, ensuring easy retrieval and compliance. In contrast, the Data Entry Clerk concentrates on inputting data into digital systems accurately and efficiently. Both roles require attention to detail and office-based work, but their core responsibilities and skill sets differ slightly.

What is the role of a management assistant?

A management assistant, often called an administrative or executive assistant, provides administrative support to managers or executives by handling tasks such as scheduling, correspondence, filing, and data entry. They often use office software and organizational skills to ensure smooth daily operations in an office environment.

What are the key skills and qualifications needed to thrive as a Document Management Assistant, and why are they important?

To thrive as a Document Management Assistant, you need attention to detail, organizational skills, and familiarity with document handling procedures, often supported by a diploma or relevant administrative experience. Proficiency with document management systems (DMS), Microsoft Office Suite, and scanning or indexing software is typically required. Strong communication, time management, and discretion with sensitive information are standout soft skills for this role. These abilities are crucial for ensuring documents are accurately organized, securely stored, and efficiently retrieved to support smooth business operations.

What is a document assistant?

A document management assistant is a professional responsible for organizing, maintaining, and processing company or client documents. They often use document management software, ensure proper filing, and support administrative tasks related to records. Attention to detail and familiarity with office tools are important for this role.

What are some typical daily challenges faced by a Document Management Assistant, and how can they be effectively managed?

Document Management Assistants often deal with high volumes of paperwork and digital files, making organization and attention to detail crucial. Common challenges include maintaining accurate records, ensuring documents are properly categorized for easy retrieval, and adhering to strict confidentiality protocols. Staying updated on document management software and establishing clear filing systems can greatly improve efficiency. Proactive communication with team members also helps address any discrepancies or urgent requests quickly.

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience often earn the highest salaries, especially when supporting high-level executives or working in industries like finance or law. Advanced certifications, technical proficiency, and experience can significantly increase earning potential in these positions.

What are Document Management Assistants?

Document Management Assistants are professionals responsible for organizing, maintaining, and processing company documents and records. They ensure that both digital and physical files are accurately stored, easily accessible, and handled in accordance with company policies and legal regulations. Their duties often include scanning, indexing, retrieving, and archiving documentation, as well as supporting teams with document control processes. This role is essential for efficient workflow, compliance, and information security within an organization.

What is a document management job?

A document management assistant is responsible for organizing, storing, and maintaining company records and files, often using document management software. The role involves ensuring documents are accessible, secure, and properly indexed, supporting efficient information retrieval and compliance with record-keeping policies.
Document Management Assistant jobs near you
Estimator - Mechanical - xPL

Estimator - Mechanical - xPL

Turner Construction

Huntsville, AL • On-site

Other

Posted 17 days ago

Turner Construction rating

7.4

Company rating: 7.4 out of 10

Based on 67 frontline employees who took The Breakroom Quiz

35th of 79 rated construction

Job description

Position Description:

  •  Preparedetailed estimates for identified xPL solutions and products based on projectconstruction drawings and specifications, working across structural,electrical, and mechanical disciplines, and may focus on a primary specialty.
  • Develop and communicate bid packages and scope for vendors, suppliers, andThird-party integrators as appropriate.
  • Coordinate with xPL Offsitestakeholders to incorporate schedule, manufacturing capacity/capabilities,logistics, delivery, and post-delivery support to confirm completeness ofdeveloped estimate.

Essential Duties & Key Responsibilities:

  • Prepare detailed estimate including completing quantity take-offs, analysis, estimate input, and studies for items incorporated in identified xPL project scope(s) of work.
  • Collaborate with xPL team and stakeholders to understand boundaries of proposed scope of work and identified xPL solutions and products.
  • Apply Design For Manufacturing (DFMA) knowledge to understand project and product specific requirements for xPL manufacturing and facility capacity.
  • Lead document management for project, including receiving drawings and specifications, provide proper file structure, and distribute information to appropriate stakeholders.
  • Assist with defining set-up of estimate, estimate schedule, and responsibility matrix.
  • Serve as liaison with and between vendors, suppliers, Third-party integrators, client, and xPL manufacturing facility. to document coordination with and between entities and facilitatie scope definitions and clarifications.
  • Coordinate with xPL Manufacturing and Procurement teams to obtain best-in-market pricing for materials and commodities; seek "or equal"substitutions that enhance price competitiveness of xPL solutions and products.
  • Analyze cost data, unit prices, and commodities, material costing to develop standard information for assessing xPL solution and/or product estimated costs.
  • Develop xPL value analysis studies including evaluation of schedule, cost, and labor benefits of xPL solutions.
  • Gain full comprehension of factors required for comprehensive xPL solutions scoping including contract documents, logistics, facility capacity, and schedule.
  • Prepare scope requisitions for assigned materials, products, and/or Trades; coordinate with internal and external stakeholders to identify and eliminate scope gaps and overlaps.
  • Prepare comparison analysis to previous estimate(s) and/or stick-built alternatives.
  • Obtain and evaluate vendor, supplier, and/or Third-party integrator proposals relative to their scopes of work and document and organize information for price leveling and/or comparison.
  • Develop and maintain relationships with key contacts within vendors, suppliers, and Third-party integrator organizations to gain understanding of core competencies, capacities, and capabilities and to support estimating efforts and functions.
  • Maintain pricing histories and materials/commodities cost databases.
  • May supervise xPL team members as assigned.
  • Other activities, duties, and responsibilities as assigned

What Turner Construction employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About Turner Construction

Sourced by ZipRecruiter

Turner Construction, headquartered in New York, NY, US, is a recognized leader in the construction industry. It was established in 1902 and has since curved its niche as one of the most reputable construction firms. Turner Construction provides a broad range of services like general contracting, construction management, design-build, and consulting. Devoted to environment-friendly building practices, it is considered a pioneer in green building and sustainability efforts. Their top-tier projects include Madison Square Garden, Yankee Stadium, and the United Nations Secretariat Building in New York City. The company's mission is to deliver an exceptional product by relentless commitment to their core principles – teamwork, integrity, commitment, and community.

Industry

Construction

Company size

10,000+ Employees

Headquarters location

New York, NY, US

Year founded

1902

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