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Document Management Associate Jobs in Alabama (NOW HIRING)

Genesis Technical Staffing, Inc.

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Document Control Specialist

Mobile, AL · On-site

$18 - $25/hr

Associate's or Bachelor's degree in Business Administration, Information Management, Engineering Technology, or a related field, or equivalent work experience. * Two or more years of document control ...

GFT.

Document Control Specialist

Birmingham, AL · On-site

$60K - $80K/yr

Support Project Managers and functional team leaders with the management of company and client ... Associate's degree or higher. * Experience supporting engineering or powersector project teams.

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All JobsDocument Management Associate JobsDocument Management Associate Jobs in Alabama

Document Management Associate information

See Alabama salary details

$10

$24

$41

How much do document management associate jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for document management associate in Alabama is $24.01, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $30.48 per hour, depending on experience, location, and employer.

What is the difference between Document Management Associate vs Data Entry Clerk?

AspectDocument Management AssociateData Entry Clerk
Required CredentialsHigh school diploma; familiarity with document management systemsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, handling digital and physical documentsOffice setting, primarily inputting data into systems
Employer & Industry UsageLegal, healthcare, corporate sectorsVarious industries including retail, healthcare, finance
Common Search & ComparisonYesNo

The main difference is that a Document Management Associate focuses on organizing, maintaining, and retrieving digital and physical documents within specific systems, often requiring familiarity with document management software. In contrast, a Data Entry Clerk primarily inputs data into computer systems, with less emphasis on document organization. Both roles are essential in office environments but serve different functions related to information handling.

What are the key skills and qualifications needed to thrive as a Document Management Associate, and why are they important?

To thrive as a Document Management Associate, you need attention to detail, organizational skills, and a background in records management or business administration. Familiarity with document management systems (DMS) such as SharePoint or DocuWare, as well as proficiency in Microsoft Office Suite, is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth business operations.

What are Document Management Associates?

Document Management Associates are professionals responsible for organizing, maintaining, and securing an organization's documents and records. They ensure that files are properly stored, easy to retrieve, and compliant with regulatory requirements. Their duties often include scanning, indexing, archiving, and managing both physical and digital documents. Additionally, they may assist in developing document management systems and policies to improve workflow and information security.

What are some common challenges faced by Document Management Associates, and how can they be effectively addressed?

Document Management Associates often encounter challenges such as handling large volumes of documents, ensuring accuracy in data entry, and maintaining compliance with organizational or regulatory standards. Staying organized and using document management software efficiently can help manage workloads and reduce errors. Proactively communicating with team members and staying updated on document control policies are also key strategies for overcoming these challenges and ensuring smooth information flow within the organization.
What are the most commonly searched types of Document Management jobs in Alabama? The most popular types of Document Management jobs in Alabama are:
What cities in Alabama are hiring for Document Management Associate jobs? Cities in Alabama with the most Document Management Associate job openings:
Document Management Associate jobs near you
Document Control Specialist

Document Control Specialist

Genesis Technical Staffing, Inc.

Mobile, AL • On-site

$18 - $25/hr

Full-time

Medical, Dental, Vision, PTO

Posted 5 days ago

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Job description

Document Control Specialist

Location: Mobile, AL

Full time (M-F)


Position Summary

The Document Control Specialist is responsible for managing the organization's document control processes to ensure the accurate creation, review, distribution, storage, retrieval, and retention of project and corporate documents. This position maintains document integrity, supports quality management systems, and ensures compliance with company policies, contractual requirements, and applicable regulatory standards. The Document Control Specialist works closely with project teams, clients, vendors, and other stakeholders to facilitate efficient information management throughout the project lifecycle.

Essential Duties and Responsibilities

  • Maintain and administer document control systems for project and corporate records.
  • Receive, log, review, distribute, track, and archive documents in accordance with established procedures.
  • Ensure documents are properly identified, version-controlled, and maintained throughout their lifecycle.
  • Process incoming and outgoing transmittals, submittals, requests for information (RFIs), drawings, specifications, reports, and correspondence.
  • Coordinate document reviews, approvals, and revisions with project managers, engineers, clients, and other stakeholders.
  • Monitor document workflows to ensure timely processing and distribution.
  • Maintain electronic and physical filing systems in accordance with company standards and record retention policies.
  • Verify document completeness, formatting, and compliance with established quality requirements.
  • Prepare document registers, logs, status reports, and other tracking documentation.
  • Support project closeout activities by organizing and compiling final project documentation.
  • Assist with audits by providing requested documentation and maintaining accurate records.
  • Protect confidential and proprietary information by following established security and access control procedures.
  • Identify opportunities to improve document control processes and recommend system enhancements.
  • Provide training and support to employees regarding document management procedures and systems.
  • Perform other duties as assigned.


Qualifications

  • Associate's or Bachelor's degree in Business Administration, Information Management, Engineering Technology, or a related field, or equivalent work experience.
  • Two or more years of document control, records management, administrative support, or project coordination experience preferred.
  • Experience supporting engineering, construction, manufacturing, industrial, or professional services projects is preferred.
  • Strong knowledge of document management principles and records retention practices.
  • Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Adobe Acrobat.
  • Experience using electronic document management systems (EDMS) such as SharePoint, OpenText, Aconex, Procore, Bluebeam, Autodesk Construction Cloud, or similar platforms is preferred.
  • Excellent organizational, time management, and attention-to-detail skills.
  • Strong written and verbal communication skills.
  • Ability to prioritize multiple tasks while meeting deadlines.
  • Ability to work independently and collaboratively within a team environment.

Company Description

At Genesis, we love people. Our mission is to be a blessing in all we do while putting people to work. We specialize in partnering with candidates and clients to bring the right people together to accomplish great things.
Genesis Staffing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Genesis Staffing and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://gtstaffing.com/privacy-policy/