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Document Management Associate Jobs in Alabama (NOW HIRING)

Talon Hiring Solutions

Document Specialist

Hoover, AL · On-site

$56K - $65K/yr

Associate's or Bachelor's degree in Business, Construction Management, or related field preferred. * Minimum of 2 years of document control experience within an architecture, engineering, or ...

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Document Management Associate information

See Alabama salary details

$10

$24

$41

How much do document management associate jobs pay per hour?

As of Jun 15, 2026, the average hourly pay for document management associate in Alabama is $24.01, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $30.48 per hour, depending on experience, location, and employer.

What is the difference between Document Management Associate vs Data Entry Clerk?

AspectDocument Management AssociateData Entry Clerk
Required CredentialsHigh school diploma; familiarity with document management systemsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, handling digital and physical documentsOffice setting, primarily inputting data into systems
Employer & Industry UsageLegal, healthcare, corporate sectorsVarious industries including retail, healthcare, finance
Common Search & ComparisonYesNo

The main difference is that a Document Management Associate focuses on organizing, maintaining, and retrieving digital and physical documents within specific systems, often requiring familiarity with document management software. In contrast, a Data Entry Clerk primarily inputs data into computer systems, with less emphasis on document organization. Both roles are essential in office environments but serve different functions related to information handling.

How much does a document control specialist make?

A document control specialist in Florida typically earns between $40,000 and $60,000 annually, depending on experience, certifications, and industry. Salaries can vary based on the complexity of document management systems and the size of the organization.

What does a document control associate do?

A document control associate manages and organizes company documents to ensure accuracy, security, and compliance. They typically use document management systems, review records for completeness, and maintain version control to support efficient information flow within an organization.

What is a document management job?

A document management associate is responsible for organizing, storing, and maintaining company documents and records, often using document management software. The role involves ensuring data accuracy, security, and easy retrieval, and may require attention to detail and familiarity with filing systems or digital tools.

What are the key skills and qualifications needed to thrive as a Document Management Associate, and why are they important?

To thrive as a Document Management Associate, you need attention to detail, organizational skills, and a background in records management or business administration. Familiarity with document management systems (DMS) such as SharePoint or DocuWare, as well as proficiency in Microsoft Office Suite, is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills ensure accurate, secure, and efficient handling of documents, which is critical for regulatory compliance and smooth business operations.

What is the work of a documentation associate?

A documentation associate is responsible for organizing, maintaining, and managing company records and documents. They often use document management systems and ensure that files are accurate, accessible, and compliant with organizational standards. Attention to detail and familiarity with filing procedures are essential for this role.

What are Document Management Associates?

Document Management Associates are professionals responsible for organizing, maintaining, and securing an organization's documents and records. They ensure that files are properly stored, easy to retrieve, and compliant with regulatory requirements. Their duties often include scanning, indexing, archiving, and managing both physical and digital documents. Additionally, they may assist in developing document management systems and policies to improve workflow and information security.

What are some common challenges faced by Document Management Associates, and how can they be effectively addressed?

Document Management Associates often encounter challenges such as handling large volumes of documents, ensuring accuracy in data entry, and maintaining compliance with organizational or regulatory standards. Staying organized and using document management software efficiently can help manage workloads and reduce errors. Proactively communicating with team members and staying updated on document control policies are also key strategies for overcoming these challenges and ensuring smooth information flow within the organization.
What cities in Alabama are hiring for Document Management Associate jobs? Cities in Alabama with the most Document Management Associate job openings:
Document Management Associate jobs near you
Documentation Control Specialist

Documentation Control Specialist

RAMPART IC LLC

Birmingham, AL • On-site

Full-time

Posted 26 days ago

Job description

Job Overview

As a Document Control Specialist, you will be responsible for managing and maintaining critical documentation in compliance with Rampart standard operating procedures, FDA regulations and ISO13485 quality standards. The Document Control Specialist is responsible for the administration of the electronic Quality Management System software. This position is a leader in document management systems, data entry, and administrative support to ensure accuracy, accessibility, and regulatory compliance across all organizational records. This position reports directly to the Director of Quality Assurance/Regulatory Affairs

Roles And Responsibilities

The Document Specialist plays a vital role in supporting quality management processes and maintaining the integrity of Rampart’s documentation infrastructure.

  • Provide administrative support related to document-related projects as needed
  • Manage and maintain electronic and paper-based documents using document management systems such as SharePoint and electronic Quality Management software.
  • Ensure all documentation complies with ISO 13485, and other relevant regulations and standards.
  • Perform data entry, filing, and records management to ensure accurate and accessible documentation.
  • Proofread and review documents for accuracy, consistency, and clarity before approval or distribution.
  • Support quality management initiatives by organizing and updating procedural documents, work instructions, and policies.
  • Assist with document control activities related to Quality Management systems and other technical platforms.
  • Collaborate with cross-functional teams to ensure timely updates and proper version control of all documentation.
  • Maintain organized filing systems both digitally and physically to facilitate quick retrieval of information.
  • Participate in internal audits by providing necessary documentation and supporting records management processes.
  • Support technical writing tasks related to standard operating procedures (SOPs), work instructions, and other quality documents.
  • Assist in document control activities such as version control, document review cycles, and approval workflows
  • Collaborate with cross-functional teams to facilitate document updates and retrievals efficiently
  • Provide status reports on various documentation levels to management.
  • Review of DCO/ECO packages for adequacy and content
  • Complete assignments assigned by Supervisor.

Qualifications Required

A Bachelor or Associate degree in Science or General Studies is required with a minimum of 3 years relevant experience or 5+ years relevant work experience. Prior experience in a regulated industry such as medical devices or manufacturing is required

Must be able to occasionally travel to the manufacturing site for audit support.

Skills:

  • Candidate must be highly motivated with excellent communication skills and proven ability to work as part of a team.
  • Strong organizational skills with meticulous attention to detail.
  • Experience with document management systems such as SharePoint or similar platforms.
  • Knowledge of ISO 13485 and ISO 9001 standards related to quality management systems.
  • Proficiency in data management, data entry, and records management practices.
  • Excellent proofreading, editing, and technical writing skills.
  • Familiarity with ERP systems used for document control or quality assurance workflows.
  • Administrative experience supporting document control or quality assurance functions preferred.
  • Ability to manage multiple tasks efficiently while maintaining accuracy under tight deadlines.

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