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Document Digitization Jobs in New York (NOW HIRING)

Cooley LLP

Document Specialist

Manhattan, NY · On-site

$68K - $120K/yr

Document Specialist Cooley is seeking a Document Specialist to join the Document Processing team ... Transcribe analog or digital dictation files * Proofread all edits made or word-for-word for new ...

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Document Digitization information

What is document digitization?

A Document Digitization job involves converting physical documents into digital formats for easier storage, retrieval, and management. This process includes scanning, indexing, and sometimes using optical character recognition (OCR) to make documents searchable. Professionals in this role ensure document quality, proper categorization, and data security. It is essential in industries like healthcare, finance, and legal services to streamline workflows and protect important records.

What does someone in document digitization do?

A typical day in Document Digitization involves preparing physical documents for scanning, operating scanners and OCR software to create digital copies, and indexing files in a electronic document management system. You’ll review scanned images for accuracy, ensure all files are correctly labeled and stored, and troubleshoot minor equipment or software issues as needed. Collaboration with other departments may be required to prioritize urgent projects or verify document details, and maintaining confidentiality of sensitive materials is essential. This role is detail-oriented and can involve both independent work and teamwork, depending on the project scope.

What are the key skills and qualifications needed for document digitization?

To thrive in Document Digitization, you need strong attention to detail, fast and accurate data entry skills, and familiarity with digital scanning and indexing processes, often supported by a high school diploma or equivalent. Experience with document management systems (DMS), optical character recognition (OCR) software, and standard office equipment is typically required. Organization, time management, and the ability to work independently or within a team are valuable soft skills in this position. These skills ensure quality and efficiency in converting physical documents into accessible, error-free digital formats, which is key for maintaining reliable records.

What are popular job titles related to Document Digitization jobs in New York?

For Document Digitization jobs in New York, the most frequently searched job titles are:

What job categories do people searching Document Digitization jobs in New York look for?

The top searched job categories for Document Digitization jobs in New York are:

Document Digitization jobs near you
Infographic showing various Document Digitization job openings in New York as of August 2026, with employment types broken down into 60% Full Time, 20% Part Time, and 20% Temporary. Highlights an 80% In-person, and 20% Remote job distribution.

Document Control Specialist - Rail and Transit

Parsons Corporation

New York, NY • On-site

$35.05 - $61.35/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 26 days ago

Parsons rating

7.7

Company rating: 7.7 out of 10

Based on 46 frontline employees who took The Breakroom Quiz

266th of 449 rated engineering

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next!
At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible.
Job Description:
Do you excel at document control and have experience supporting large scale, complex construction projects and/or engineering teams? If so, consider joining our team! Parsons is seeking a local Senior Document Control Specialist to support our portfolio of projects.
DUTIES AND RESPONSIBILITIES:
  • Support capital and non-capital rail-transit projects by applying appropriate and proper electronic document archiving procedures
  • Develop and maintain projects files
  • Follow the file naming convention
  • Assist and consultant staff in retrieving needed documents from electronic file archives
  • Perform quality control checks to ensure that digital files are Complete, Legible, Oriented correctly, Named consistently with the file naming convention, and Archived consistently with the file directory structure convention
  • Scan hard copy historical documents into a digital format and save the scanned documents in the appropriate digital folder, in accordance with the digital file structure provided by the client
  • Take the lead on maintaining all record as-built drawings, design drawings, standard drawings, as-is drawings, and contract close out documents in accordance with the policies and procedures set forth
  • Coordinate with the project team, contractors, consultants, and Information Technology (IT) department to support the project close out process and assist with document onboarding from the Project Management Software System (PMSS) to the final repository
  • Perform additional assignments as directed

EDUCATION/EXPERIENCE:
  • Bachelor's degree preferred
  • 10+ years of related work experience with at least 8+ years in document controls
  • Experience working with documents, hard copy and digital, and file management
  • High level of proficiency with Microsoft Office applications
  • Strong organizational skills
  • Experience performing quality control checks
  • Ability to clearly and professionally communicate both verbally and written
  • Ability to follow directions after receiving the project orientation criteria and work flow instructions
  • Attention to detail
  • Experience working with secure contract documents, reports, and plans for infrastructure that may be classified as sensitive information is preferred
  • Experience working with SharePoint is preferred

Security Clearance Requirement:
None
This position is part of our Critical Infrastructure team.
For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people's quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers' visions-and to help them see what's next!
Salary Range: $35.05 - $61.35
We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!
Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.
We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest-APPLY TODAY!
Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.

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