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Document Controls Specialist Jobs (NOW HIRING)

HGA

Document Controls

Shreveport, LA · On-site

HGA is seeking a Document Control Specialist to manage, maintain, and control refinery project ... Controls, and contractor organizations. Key Responsibilities * Administer document control ...

HNTB

Project Controls Specialist II

Tampa, FL · On-site

The Project Controls Specialist II reports on cost controls and schedules for projects involving ... Oversee document control resources and/or perform document controls responsibilities for ...

HNTB

Project Controls Specialist II

Nashville, TN · On-site

The Project Controls Specialist II reports on cost controls and schedules for projects involving ... Oversee document control resources and/or perform document controls responsibilities for ...

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Document Controls Specialist information

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How much do document controls specialist jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for document controls specialist in the United States is $27.84, according to ZipRecruiter salary data. Most workers in this role earn between $20.19 and $31.97 per hour, depending on experience, location, and employer.

What is the difference between Document Controls Specialist vs Document Coordinator?

AspectDocument Controls SpecialistDocument Coordinator
CredentialsTypically requires certifications in document management or quality assuranceMay have similar certifications but often focuses on administrative skills
Work EnvironmentWorks in industries like manufacturing, engineering, or construction, managing technical documentsWorks in office settings, supporting project teams with document organization
Employer & Industry UsageCommon in industries with strict document control needsUsed across various industries for administrative document support

The Document Controls Specialist primarily manages technical and compliance documents within technical industries, ensuring accuracy and regulatory adherence. The Document Coordinator handles general document organization and administrative tasks, supporting project teams. While both roles involve document management, the specialist role is more technical and compliance-focused, whereas the coordinator role emphasizes administrative support.

How much does a document controls specialist make?

The average salary for a document controls specialist typically ranges from $45,000 to $70,000 annually, depending on experience, industry, and location. Professionals in this role often require strong organizational skills and familiarity with document management software.

Is a document controls specialist an in-demand job?

A document controls specialist is considered to be in demand in industries such as construction, manufacturing, and engineering, where managing and organizing technical documents is essential. The role often requires familiarity with document management systems and attention to detail, making it valuable for companies seeking efficient project workflows.

What does a document controls specialist do?

A document controls specialist manages and maintains company documents, ensuring they are accurate, organized, and accessible. They often use document management systems, follow established procedures, and verify compliance with industry standards to support project and operational needs.

What cities are hiring for Document Controls Specialist jobs?

Cities with the most Document Controls Specialist job openings:

What states have the most Document Controls Specialist jobs?

States with the most job openings for Document Controls Specialist jobs include:

What are popular job titles related to Document Controls Specialist jobs?

For Document Controls Specialist jobs, the most frequently searched job titles are:

Document Controls Specialist jobs near you
Infographic showing various Document Controls Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 13% Part Time, and 5% Contract. Highlights an 86% Physical, 2% Hybrid, and 12% Remote job distribution, with an average salary of $57,910 per year, or $27.8 per hour.

Document Controls

Shreveport, LA • On-site

HGA
Architectural Services • 501 - 1,000 employees
Learn more about HGAexternal

Contractor

Posted 25 days ago

Job description

HGA is seeking a Document Control Specialist to manage, maintain, and control refinery project, engineering, maintenance, and operational documentation across three refinery assets in Shreveport, Louisiana. This role ensures all project and asset records are accurately tracked, reviewed, approved, distributed, and archived in accordance with company standards and regulatory requirements, serving as a key liaison between Engineering, Operations, Maintenance, Construction, Procurement, Project Controls, and contractor organizations.
Key Responsibilities
  • Administer document control processes for capital projects, turnarounds, maintenance programs, and engineering initiatives across three refinery assets
  • Maintain document numbering, revision control, transmittals, workflows, and approval processes
  • Manage receipt, review, tracking, distribution, and storage of technical and commercial documentation
  • Control engineering drawings, P&IDs, plot plans, specifications, calculations, vendor data, and construction packages
  • Coordinate document reviews between engineering disciplines, operations personnel, and project teams
  • Support Management of Change (MOC) documentation activities
  • Track deliverables from contractors, engineering firms, and vendors, and coordinate turnover and closeout documentation
  • Ensure compliance with company policies, refinery procedures, and regulatory record retention requirements
  • Maintain document management systems, manage user access, and provide training to personnel
  • Generate reporting on document turnaround times, approval cycles, and deliverable status
  • Coordinate document submissions from engineering contractors, suppliers, and construction firms
Required Qualifications
  • Associate's or Bachelor's degree in Business Administration, Information Management, Engineering Technology, Construction Management, or a related field
  • 3-7 years of document control experience in refinery, petrochemical, industrial, construction, or capital project environments
  • Experience supporting capital projects, maintenance programs, or turnarounds
  • Proficiency with document management systems (Aconex, SharePoint, OpenText, Procore, EDMS, Documentum, or similar)
  • Advanced Microsoft Office skills, including Excel, Word, PowerPoint, and SharePoint
Preferred Qualifications
  • Experience supporting multiple refinery or petrochemical assets
  • Knowledge of engineering documentation and drawing control standards
  • Familiarity with Management of Change (MOC) processes
  • Experience working with EPC contractors and project delivery teams
  • Understanding of refinery regulatory and compliance requirements

Equal Opportunity Employer/Veterans/Disabled
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About HGA

Sourced by ZipRecruiter

Industry

Architectural services

Company size

501 - 1,000 Employees

Headquarters location

Minneapolis, MN, US

Year founded

1953

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