The Document Control and Scanning Coordinator provides document control and administrative support ... The role supports document processing, records management, contract documentation, invoice tracking ...
The Document Control and Scanning Coordinator provides document control and administrative support ... The role supports document processing, records management, contract documentation, invoice tracking ...
Ensure document control and records management practices support compliance with federal regulations, institutional requirements, nuclear facility safety bases, and internal procedures. * Serve as ...
Ensure document control and records management practices support compliance with federal regulations, institutional requirements, nuclear facility safety bases, and internal procedures. * Serve as ...
Document Control Manager
Milpitas, CA · On-site
... records and compliance documentation, and help scale Tarana's product data management capabilities in support of rapid growth and new product introductions. What you'll be doing: PLM System ...
Quick apply
Document Control Manager
Milpitas, CA · On-site
... records and compliance documentation, and help scale Tarana's product data management capabilities in support of rapid growth and new product introductions. What you'll be doing: PLM System ...
Be Seen First
Support document control operations and ensure compliance with established records management procedures and standards. * Maintain document registers, repositories, retention processes, and project ...
Quick apply
Be Seen First
Support document control operations and ensure compliance with established records management procedures and standards. * Maintain document registers, repositories, retention processes, and project ...
Documentation Specialist
South San Francisco, CA · On-site
$30/hr
You will be supporting records management and document control activities for engineering and construction projects. This role will manage project documentation, maintain electronic records, support ...
Documentation Specialist
South San Francisco, CA · On-site
$30/hr
You will be supporting records management and document control activities for engineering and construction projects. This role will manage project documentation, maintain electronic records, support ...
Document Control Manager
Milpitas, CA · On-site
... records and compliance documentation, and help scale Tarana's product data management capabilities in support of rapid growth and new product introductions. What you'll be doing: PLM System ...
Document Control Manager
Milpitas, CA · On-site
... records and compliance documentation, and help scale Tarana's product data management capabilities in support of rapid growth and new product introductions. What you'll be doing: PLM System ...
Documentation Control Coordinator II
Monterey Park, CA · On-site
$96K/yr
The role supports document processing, records management, contract documentation, invoice tracking ... control standards.
Documentation Control Coordinator II
Monterey Park, CA · On-site
$96K/yr
The role supports document processing, records management, contract documentation, invoice tracking ... control standards.
Document Control Specialist
$23 - $30/hr
Ensure strict version control and document accuracy across all project records * Manage document control systems and maintain organized digital and physical filing structures * Support project teams ...
Quick apply
Document Control Specialist
$23 - $30/hr
Ensure strict version control and document accuracy across all project records * Manage document control systems and maintain organized digital and physical filing structures * Support project teams ...
CW) Strategic Insights Excellence and Operations Associate- Document Control Records Management
San Rafael, CA · On-site
... management and document preparation (Word, PowerPoint, Excel) • Ability to manage multiple priorities and aggressive timelines while maintaining accuracy in a fast-paced, highly regulated ...
CW) Strategic Insights Excellence and Operations Associate- Document Control Records Management
San Rafael, CA · On-site
... management and document preparation (Word, PowerPoint, Excel) • Ability to manage multiple priorities and aggressive timelines while maintaining accuracy in a fast-paced, highly regulated ...
CW) Strategic Insights Excellence and Operations Associate- Document Control Records Management
San Rafael, CA · On-site
... management and document preparation (Word, PowerPoint, Excel) Ability to manage multiple priorities and aggressive timelines while maintaining accuracy in a fast-paced, highly regulated environment ...
CW) Strategic Insights Excellence and Operations Associate- Document Control Records Management
San Rafael, CA · On-site
... management and document preparation (Word, PowerPoint, Excel) Ability to manage multiple priorities and aggressive timelines while maintaining accuracy in a fast-paced, highly regulated environment ...
CW) Strategic Insights Excellence and Operations Associate- Document Control Records Management
San Rafael, CA · On-site
... management and document preparation (Word, PowerPoint, Excel) • Ability to manage multiple priorities and aggressive timelines while maintaining accuracy in a fast-paced, highly regulated ...
CW) Strategic Insights Excellence and Operations Associate- Document Control Records Management
San Rafael, CA · On-site
... management and document preparation (Word, PowerPoint, Excel) • Ability to manage multiple priorities and aggressive timelines while maintaining accuracy in a fast-paced, highly regulated ...
At least Six (6) years of experience in Document Control, Records Management, Compliance, or relevant experience out of 10 years required with a degree; or, at lest 10 years of work experience in ...
At least Six (6) years of experience in Document Control, Records Management, Compliance, or relevant experience out of 10 years required with a degree; or, at lest 10 years of work experience in ...
Document Control Specialist
Los Angeles, CA · On-site
$23 - $30/hr
Ensure strict version control and document accuracy across all project records * Manage document control systems and maintain organized digital and physical filing structures * Support project teams ...
Document Control Specialist
Los Angeles, CA · On-site
$23 - $30/hr
Ensure strict version control and document accuracy across all project records * Manage document control systems and maintain organized digital and physical filing structures * Support project teams ...
... management, and maintenance of documents and records across the Authority, ensuring the ongoing compliance, success and integrity of the Document Control System (DCS). This role supports the ...
... management, and maintenance of documents and records across the Authority, ensuring the ongoing compliance, success and integrity of the Document Control System (DCS). This role supports the ...
Document Control Specialist
Los Angeles, CA · On-site
$23 - $30/hr
Ensure strict version control and document accuracy across all project records * Manage document control systems and maintain organized digital and physical filing structures * Support project teams ...
Document Control Specialist
Los Angeles, CA · On-site
$23 - $30/hr
Ensure strict version control and document accuracy across all project records * Manage document control systems and maintain organized digital and physical filing structures * Support project teams ...
Document Control Specialist
$23 - $30/hr
Ensure strict version control and document accuracy across all project records * Manage document control systems and maintain organized digital and physical filing structures * Support project teams ...
Document Control Specialist
$23 - $30/hr
Ensure strict version control and document accuracy across all project records * Manage document control systems and maintain organized digital and physical filing structures * Support project teams ...
Strong computer skills in database management and document preparation (Word, PowerPoint, Excel) * Ability to manage multiple priorities and aggressive timelines while maintaining accuracy in a fast ...
Quick apply
Strong computer skills in database management and document preparation (Word, PowerPoint, Excel) * Ability to manage multiple priorities and aggressive timelines while maintaining accuracy in a fast ...
Document Control Specialist
San Jose, CA · On-site
The Document Control Specialist is responsible for managing and maintaining the integrity of documentation and record-keeping in compliance with ISO 13485:2016 standards. This role involves handling ...
Document Control Specialist
San Jose, CA · On-site
The Document Control Specialist is responsible for managing and maintaining the integrity of documentation and record-keeping in compliance with ISO 13485:2016 standards. This role involves handling ...
Document Control Specialist
San Jose, CA · On-site
The Document Control Specialist is responsible for managing and maintaining the integrity of documentation and record-keeping in compliance with ISO 13485:2016 standards. This role involves handling ...
Quick apply
Document Control Specialist
San Jose, CA · On-site
The Document Control Specialist is responsible for managing and maintaining the integrity of documentation and record-keeping in compliance with ISO 13485:2016 standards. This role involves handling ...
A California-based construction management firm has an immediate opening for a Document Controls ... Identify and use the correct tools, systems, and techniques to index, file, and control ...
Quick apply
A California-based construction management firm has an immediate opening for a Document Controls ... Identify and use the correct tools, systems, and techniques to index, file, and control ...
Document Control Records Management information
What is document control records management?
Document Control Records Management involves organizing, storing, and tracking company documents and records to ensure they are accurate, secure, and compliant with legal or industry standards. Professionals in this field develop and maintain systems for document retrieval, version control, and retention schedules. Their work is essential for supporting audits, regulatory compliance, and efficient business operations. Effective document control helps prevent data loss and ensures that critical information is accessible when needed.
What are some common challenges faced in document control records management, and how can they be addressed?
A common challenge in Document Control Records Management is ensuring version control and preventing unauthorized access or changes to critical documents. This can be addressed by implementing robust document management systems with clear permission settings and audit trails. Another challenge is maintaining compliance with regulatory standards, which requires staying updated on industry regulations and conducting regular internal audits. Effective communication and collaboration with other departments are also essential to ensure records are accurate and accessible when needed.
What are the key skills and qualifications needed to thrive as a document control records management professional, and why are they important?
To thrive in Document Control Records Management, you need a solid understanding of records lifecycle, organizational skills, and attention to detail, often supported by a degree in library science, information management, or a related field. Familiarity with electronic document management systems (EDMS), metadata standards, and compliance regulations is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills and qualities are crucial for ensuring regulatory compliance, efficient retrieval, and the protection of sensitive information within an organization.
What is the difference between Document Control Records Management vs Document Clerk?
| Aspect | Document Control Records Management | Document Clerk |
|---|---|---|
| Primary Focus | Managing, organizing, and maintaining official records and documentation systems | Processing, filing, and retrieving documents in an office setting |
| Certifications | Often requires records management or document control certifications | Typically no formal certifications required |
| Work Environment | Industrial, engineering, or corporate environments with strict documentation standards | Office environments handling administrative paperwork |
| Industry Usage | Common in manufacturing, engineering, construction, and regulated industries | Common in administrative and clerical roles across industries |
While both roles involve handling documents, Document Control Records Management focuses on maintaining official records and ensuring compliance, whereas Document Clerks handle day-to-day document processing and filing. Understanding these differences helps clarify career paths and job expectations in documentation roles.
What are popular job titles related to Document Control Records Management jobs in California?
For Document Control Records Management jobs in California, the most frequently searched job titles are:
What job categories do people searching Document Control Records Management jobs in California look for?
The top searched job categories for Document Control Records Management jobs in California are:
What cities in California are hiring for Document Control Records Management jobs?
Cities in California with the most Document Control Records Management job openings:
Part-time
Posted 21 days ago
Job description
Position Description:
The Document Control and Scanning Coordinator provides document control and administrative support as well as scanning of Blue Prints and drawings for archiving. Working under the direction of the Document Control Manager, this position is responsible for maintaining the integrity, accuracy, organization, and accessibility of blue prints and scanned documentation. The role supports document processing, records management, contract documentation, invoice tracking, and data management while ensuring compliance with established program procedures and document control standards.
Provide day-to-day support to the Document Control Manager in the administration and maintenance of the program's document control system.Process, scan, review, distribute, and track incoming and outgoing project documentation in accordance with established document control procedures.Perform high-volume data entry and scanning while ensuring the accuracy and completeness of project record.
Apply document coding and indexing standards to ensure proper classification, retrieval, and organization of electronic and hard-copy records.Maintain, organize, archive, and retrieve project documents using the DocView document management system.Perform records management activities, including document retention, archiving, and disposition in accordance with program policies and records retention requirements.Support the management and maintenance of contract documents, including tracking revisions, amendments, correspondence, and supporting documentation.Assist with scanning, processing, logging, and maintaining invoice documentation and related records to support program operations.Verify documentation for completeness, accuracy, and compliance before distribution and filing.Coordinate with program staff to maintain required project documentation.Generate document tracking logs, reports, and status updates as requested by management.Maintain confidentiality of sensitive and proprietary program information.Assist with continuous improvement of document control processes and procedures.Perform other document control and administrative duties as assigned.
Minimum Required Qualifications:
Minimum of three (1) year of administrative support experience. High school diploma or equivalent required.
Experience in performing data entry, scanning, document processing, filing, and records management.
Experience working with contracts documents, invoices, blueprints, and maintaining project records.
Experience using electronic document management systems.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and Adobe Acrobat).
Strong organizational skills with the ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail.
Preferred Qualifications:
Administrative experience in document control or records management.
Experience using DocView or a comparable document management system.
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Industry
Recruiting and staffing services
Company size
1 - 10 Employees
Headquarters location
Alhambra, CA, US