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Document Control Records Management Jobs in California

SuperbTech

Document Control Inspector

Altadena, CA · On-site

Minimum 3 years of experience in document control, records management, or quality documentation within a structured environment * Direct experience reviewing, verifying, and releasing controlled ...

AECOM

Document Controller

Sacramento, CA · On-site

The Document Controller will help administer the program's Document Control System (DCS), maintain document standards and workflows, support version control and records management, and promote ...

AECOM

Document Controller

Sacramento, CA · On-site

The Document Controller will help administer the program's Document Control System (DCS), maintain document standards and workflows, support version control and records management, and promote ...

AECOM

Document Controller

Sacramento, CA · On-site

The Document Controller will help administer the program's Document Control System (DCS), maintain document standards and workflows, support version control and records management, and promote ...

SummitHR

Document Control Coordinator II

Los Angeles, CA · On-site

$35 - $45/hr

Document Control Support II provides intermediate-level document control and administrative support ... The role supports document processing, records management, contract documentation, invoice tracking ...

SummitHR

Document Control Coordinator II

Los Angeles, CA · On-site

$35 - $45/hr

Document Control Support II provides intermediate-level document control and administrative support ... The role supports document processing, records management, contract documentation, invoice tracking ...

SummitHR

Document Control Coordinator II

Los Angeles, CA · On-site

Document Control Support II provides intermediate-level document control and administrative support ... The role supports document processing, records management, contract documentation, invoice tracking ...

GOEBEL FIXTURE COMPANY

Document Control Manager

Oxnard, CA · On-site

$75K - $95K/yr

Requirements Bachelor's degree, or equivalent experience in document control, quality systems, technical writing, or records management. 4+ years in document control, quality systems, or technical ...

Glass House Brands

Document Control Manager

Camarillo, CA · On-site

$75K - $95K/yr

Requirements • Bachelor's degree, or equivalent experience in document control, quality systems, technical writing, or records management. • 4+ years in document control, quality systems, or ...

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Document Control Records Management information

What is document control records management?

Document Control Records Management involves organizing, storing, and tracking company documents and records to ensure they are accurate, secure, and compliant with legal or industry standards. Professionals in this field develop and maintain systems for document retrieval, version control, and retention schedules. Their work is essential for supporting audits, regulatory compliance, and efficient business operations. Effective document control helps prevent data loss and ensures that critical information is accessible when needed.

What are some common challenges faced in document control records management, and how can they be addressed?

A common challenge in Document Control Records Management is ensuring version control and preventing unauthorized access or changes to critical documents. This can be addressed by implementing robust document management systems with clear permission settings and audit trails. Another challenge is maintaining compliance with regulatory standards, which requires staying updated on industry regulations and conducting regular internal audits. Effective communication and collaboration with other departments are also essential to ensure records are accurate and accessible when needed.

What are the key skills and qualifications needed to thrive as a document control records management professional, and why are they important?

To thrive in Document Control Records Management, you need a solid understanding of records lifecycle, organizational skills, and attention to detail, often supported by a degree in library science, information management, or a related field. Familiarity with electronic document management systems (EDMS), metadata standards, and compliance regulations is typically required. Strong communication, problem-solving abilities, and discretion make someone stand out in this role. These skills and qualities are crucial for ensuring regulatory compliance, efficient retrieval, and the protection of sensitive information within an organization.

What is the difference between Document Control Records Management vs Document Clerk?

AspectDocument Control Records ManagementDocument Clerk
Primary FocusManaging, organizing, and maintaining official records and documentation systemsProcessing, filing, and retrieving documents in an office setting
CertificationsOften requires records management or document control certificationsTypically no formal certifications required
Work EnvironmentIndustrial, engineering, or corporate environments with strict documentation standardsOffice environments handling administrative paperwork
Industry UsageCommon in manufacturing, engineering, construction, and regulated industriesCommon in administrative and clerical roles across industries

While both roles involve handling documents, Document Control Records Management focuses on maintaining official records and ensuring compliance, whereas Document Clerks handle day-to-day document processing and filing. Understanding these differences helps clarify career paths and job expectations in documentation roles.

What are popular job titles related to Document Control Records Management jobs in California?

For Document Control Records Management jobs in California, the most frequently searched job titles are:

What job categories do people searching Document Control Records Management jobs in California look for?

The top searched job categories for Document Control Records Management jobs in California are:

What cities in California are hiring for Document Control Records Management jobs?

Cities in California with the most Document Control Records Management job openings:

Document Control Records Management jobs near you
Infographic showing various Document Control Records Management job openings in California as of September 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 82% Physical, 2% Hybrid, and 16% Remote job distribution.

Document Control Records Management - Specialist (Mid Level)

West Sacramento, CA • On-site

Primary Talent Partners
Recruiting and Staffing Services • 201 - 500 employees
Learn more about Primary Talent Partnersexternal

$20.36/hr

Other

PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Primary Talent Partners has a new contract opening for a Document Control Records Management - Specialist (Mid Level) with a multinational science and technology company in West Sacramento, CA. This is a 4-month contract with a potential for extension.
Pay: $20.36/hr; W2 contract, no PTO, no Benefits. ACA-compliant supplemental package available for enrollment. Candidates must be legally authorized to work in the United States and must be able to sit on Primary Talent Partners W2 without sponsorship.
Description:

  • Develops, produces, and maintains a variety of complex technical and user documentation.
  • Plans and executes writing projects that need attention to complex technical content.
  • Provides effective and useful presentation of that content, and timely reporting of progress in meeting schedule milestones.
  • Complex knowledge and utilization of one or more word processing tools.

Job Qualifications:
  • Ability to determine project requirements, perform complex writing, copy editing, technical editing and documentation design activities.
  • Ability to create document structure and graphics at project level.
  • Must have good writing skills.
  • The ability to write consistent and clear documentation with the goal of explaining complex information simply and accurately.

Education and Experience:
  • Bachelor's degree and 3-5 years experience or equivalent The Documentation Coordinator I is responsible for the control of Quality Management System (QMS) and quality specific GMP critical documentation.

Key responsibilities include:
  • Ensuring that document reviews and approvals are managed in an efficient and effective manner.
  • Ensuring that all records of document status, outstanding change controls, document reviews, and document approvals are meticulously maintained.
  • Ensuring that documents comply with established templates, formats, and identification naming numbering standards.
  • Ensuring that document cross-references are accurate and traceable.
  • Maintaining the electronic document library and developing and or maintaining a QMS document inventory that includes relevant information regarding document identification, status, effective dating and other pertinent document control information, as required.
  • Managing and controlling specific quality records, as required.
  • Distributing and removing controlled documentation to from points of use, as required.

Qualifications:
  • Bachelor's degree OR a high school education and a minimum of 3 years experience in a GMP controlled environment.
  • Experience using document control strategies or methods in a GMP controlled environment.
  • Knowledge of MS Office products as well as the ability to learn new systems as required.
  • Ability to communicate using English.
  • Prior experience using word processing, spreadsheet, and presentation software.

Essential Functions (Responsibilities):
  • Distributing controlled documents (procedures, specs) to the Production floor and other points of use. Sorting, filing, and maintaining controlled documents and other Quality Records (e.g. TRVs, DHRs) in Document Control room.
  • When necessary, coordinate off-site storage activities. Process requests for copies of controlled documents and Quality Records.

Qualifications/Requirements: (Basic Qualifications):
  • Must have a high school diploma and previous experience with filing.
  • Must be able to lift up to 30lbs and perform physical labor (moving boxes containing documents, bending over to file documents).
  • Basic knowledge of Microsoft Word and Excel.
  • Associates degree OR a high school diploma and a minimum of 2 years experience in a document control/administrative role.
  • Self-starter with the ability to learn quickly and require minimal supervision.
  • Attention to detail, great organizational skills. Individual who is energizing, passionate, and results/customer oriented.
  • Excellent communication skills: interpersonal, oral and written.
  • Ability to work in a fast-paced environment, meet simultaneous deadlines, and remain flexible.
  • Ability to work on cross-functional teams and with various departments.

Primary Talent Partners is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor protected by applicable federal, state, or local laws.
If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at info@primarytalentpartners.com
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