Document Control Associate Jobs in Chesapeake, VA

Job Summary

This position shall have overall responsibility for the contractor's quality control management program to include maintaining and overseeing the quality control management program for entire contract.

Primary Job Functions

• Direct and administer the Contractor Quality Control (CQC) Program in accordance with USACE contract requirements and project-specific Quality Control Plans.
• Ensure strict compliance with contract drawings, specifications, UFC criteria, EM 385-1-1, applicable NFPA, ICC, ASHRAE, NEC, and healthcare regulatory requirements.
• Lead Preparatory, Initial, and Follow-Up Control Phase Meetings for all definable features of work.
• Verify construction activities comply with approved submittals, design intent, manufacturer requirements, and contract documents before work proceeds.
• Develop and maintain comprehensive quality documentation, including daily QC reports, testing records, inspection reports, deficiency logs, corrective actions, and turnover documentation.
• Coordinate all third-party inspections, commissioning activities, testing, balancing, and validation efforts required by the contract.
• Manage submittal compliance, ensuring materials, equipment, and systems receive required Government approvals before installation.
• Lead quality planning activities with project management, superintendents, subcontractors, designers, and commissioning personnel.
• Identify quality risks early and implement corrective actions before they affect schedule, cost, or Government acceptance.
• Monitor construction progress to ensure quality objectives support milestone completion, beneficial occupancy, and final acceptance.
• Coordinate directly with Government Quality Assurance personnel to resolve quality concerns quickly and professionally.
• Mentor field staff and subcontractors regarding USACE quality management expectations and contractual compliance.
• Administer quality control management program
• Responsible for overall quality assurance program
• Monitor and inspect all delivery orders for compliance
• Maintain records of inspections and certifications
• Prepare monthly reports depicting findings of quality inspections
• Periodically review the quality control program to ensure compliance
• Examine processes for preventative and corrective maintenance; make suggestions based on findings
• Perform inspections and re-inspections to ensure problems have been resolved
• Collect data for the DMLSS system entry by the Government.
• Research safety and quality topics online
• May prepare incident and accident reports
• May be tasked with preparing training materials and conducting employee quality and/or safety meetings
• May manage the disposal of hazardous waste
• May research and issue infection control and interim Life Safety permits
• May train personnel on material control and equipment and tool management
• Other duties as assigned

Education, Experience and Certification

Required/Preferred

Education Level

Description

Required

Associate Degree

related degree

Required/Preferred

Years of Experience

Description

Required

Preferred

5 years

5 Years

• Must have 5 years' experience and proficiency with USACE's RMS Resident Management System 
• Must have 5 years' experience working in healthcare facilities similar to Hospitals / Clinics / Dental clinics Sterile processing and or laboratory clean room. With strong knowledge of ASHE ICRA requirements   
• Experience in preparing and enforcing quality management programs (QMS) on contracts of similar size, scope and complexity
• Experience working on DHA or USACE projects in active military medical facilities.

Required/Preferred

License/Certification

Description

Required

Required

Required

Certification

Certification

Certification

OSHA 30 Certification

USACE CQMC Certification

First Aid/CPR

Knowledge, Skills, and Abilities

• • USACE Contractor Quality Control (CQC) requirements.
  • USACE Resident Management System (RMS) and Quality Control documentation.
  • USACE Three-Phase Control System.
  • Federal construction contracting procedures.
  • Defense Health Agency healthcare construction requirements.
  • UFC criteria applicable to military medical facilities.
  • Commissioning processes for healthcare facilities.
  • Mechanical, electrical, plumbing, fire protection, medical gas, low-voltage, and building automation systems.
  • Construction sequencing for occupied and mission-critical healthcare environments.
  • Submittal management and Government review procedures.
  • Deficiency management and corrective action processes.
  • Applicable building codes and life safety requirements.
  • Infection Control Risk Assessment (ICRA) principles.
  • Interim Life Safety Measures (ILSM).
  • Construction safety coordination under EM 385-1-1.
  • Cybersecurity documentation requirements for networked building systems.
  • Contract administration and change management principles.
  Required Skills (Mandatory)

  Candidates must demonstrate the ability to:

  • Interpret complex contract documents, specifications, and construction drawings.
  • Manage multiple subcontractors while maintaining strict contractual compliance.
  • Lead Government quality meetings with confidence and professionalism.
  • Identify contractual risk before it impacts project execution.
  • Develop practical corrective action plans.
  • Resolve quality issues through collaboration while protecting contractual interests.
  • Maintain detailed documentation suitable for Government audits.
  • Communicate effectively with Contracting Officers, Resident Engineers, designers, commissioning agents, and senior executives.
  • Analyze technical problems involving multiple building systems.
  • Prioritize quality activities within demanding project schedules.
  • Produce clear, concise, and technically accurate written correspondence.

Travel Requirements

• What percentage of their role do they have to leave their base location? Base location is a specific office or home location. 10%

Disclaimer

This description is not intended to be an “all inclusive” list of the accountabilities of the job described. Rather, it describes the general nature of the job. In addition, some aspects of this job may change over time, according to business needs, and these changes may not be recorded immediately. Requirements stated represent the minimum levels of knowledge, skills and/or abilities to qualify and satisfactorily perform this job.

THIS DOCUMENT SHOULD NOT BE CONSTRUED AS CREATING A CONTRACT OF EMPLOYMENT BETWEEN J&J WORLDWIDE SERVICES AND ANY OF ITS EMPLOYEES OR OTHERWISE ALTERING AN EMPLOYEE’S AT WILL EMPLOYMENT RELATIONSHIP WITH J&J WORLDWIDE SERVICES.

J&J Worldwide Services CBRE Government and Defense Business is thrilled at the opportunity for you to apply to one of our roles. The minimum pay rate for this position is $110,000-$130,000. This position may also be eligible for a wide range of competitive benefits that can include but not limited to: medical, well-being, financial planning and short-term incentives benefits.

Due to compliance requirements imposed by a federal contract, this position may be filled by U.S. Persons only. U.S. Persons includes: U.S. citizens, U.S. nationals, lawful permanent residents, individuals granted refugee status in the U.S., and individuals granted asylum in the U.S.