ZipRecruiter

Log In

1

Document Control Associate Jobs in Bay Shore, NY

Leviton

Associate Mechanical Engineer

Melville, NY · On-site

$60 - $80/hr

The Associate Engineer, Mechanical works under close supervision while building technical expertise ... Work with Document Control to create a document package that specifies the complete design and ...

Leviton

Associate Engineer - Mechanical

Melville, NY · On-site

$60 - $80/hr

The Associate Engineer, Mechanical works under close supervision while building technical expertise ... Work with Document Control to create a document package that specifies the complete design and ...

BBVA

Control Room Associate

New York, NY · On-site

Control Room (CR) * Manage the implementation and ongoing execution of the Firm's CR program ... Investigate CR and employee trading matters, prepare appropriate documentation and communications ...

previous pagenext page

Showing results 21-40

All JobsDocument Control Associate JobsDocument Control Associate Jobs in Bay Shore, NY

Document Control Associate information

See Bay Shore, NY salary details

$11

$27

$48

How much do document control associate jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for document control associate in Bay Shore, NY is $27.58, according to ZipRecruiter salary data. Most workers in this role earn between $19.28 and $35.05 per hour, depending on experience, location, and employer.

What is a document control associate?

Document Control Associates are professionals responsible for managing, organizing, and maintaining company documents and records. They ensure that documents are properly filed, easily accessible, and comply with regulatory standards or company policies. Their duties often include tracking document versions, distributing updated documents to relevant teams, and maintaining document security and confidentiality. This role is critical in industries such as construction, pharmaceuticals, engineering, and manufacturing, where accurate documentation is essential for compliance and quality control.

What skills and qualifications are needed to thrive as a document control associate?

To thrive as a Document Control Associate, you need strong organizational abilities, attention to detail, and a background in records management or a related field. Familiarity with document management systems (DMS), Microsoft Office Suite, and sometimes ISO or GMP compliance standards is typically required. Excellent communication, time management, and problem-solving skills help ensure accuracy and efficiency in handling sensitive documentation. These skills are crucial for maintaining data integrity, regulatory compliance, and smooth information flow within an organization.

How does a document control associate typically interact with other departments, and what collaboration skills are important for success?

As a Document Control Associate, you will regularly collaborate with various departments such as engineering, quality assurance, and project management to ensure all documentation is accurate, up-to-date, and compliant with company standards. Effective communication and organizational skills are essential, as you'll often coordinate document reviews, approvals, and distribution. Being detail-oriented and responsive helps you manage document requests efficiently, while strong teamwork skills foster smooth information flow and support cross-functional objectives.

What is the difference between Document Control Associate vs Document Coordinator?

AspectDocument Control AssociateDocument Coordinator
CertificationsOften requires familiarity with document management systems, industry-specific certificationsSimilar certifications, with emphasis on document organization and communication skills
Work EnvironmentTypically in manufacturing, engineering, or construction industriesCommonly in corporate, engineering, or technical settings
Employer & Industry UsageUsed by companies managing technical documents, quality recordsUsed in project management, quality assurance, and administrative roles

The main difference between a Document Control Associate and a Document Coordinator lies in their focus areas. The Document Control Associate primarily manages technical documents, ensuring version control and compliance, while the Document Coordinator often handles broader document workflows and communication. Both roles require similar skills and certifications but serve slightly different functions within organizations.

What cities near Bay Shore, NY are hiring for Document Control Associate jobs?

Cities near Bay Shore, NY with the most Document Control Associate job openings:

Document Control Associate jobs near you
Infographic showing various Document Control Associate job openings in Bay Shore, NY as of August 2026, with employment types broken down into 2% As Needed, 71% Full Time, 23% Part Time, 3% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $57,375 per year, or $27.6 per hour.

PROJECT / OPERATIONS COORDINATOR & ESTIMATOR - EA (INDIA/PHILIPPINES)

Hirani Group

Hicksville, NY • On-site

Contractor

Re-posted 27 days ago

Job description

Job Title
PROJECT / OPERATIONS COORDINATOR & ESTIMATOR - EA (INDIA/PHILIPPINES)
Location
Hirani Corporate Office - Hicksville, NY 11801 US (Primary)
Job Type
Contract
Category
Special Inspections and Material Testing
Travel
None
Job Description
Hirani Engineering & Land Surveying is seeking a highly organized and detail-oriented Project / Operations Coordinator & Estimator to support the day-to-day operations of our Material Testing & Special Inspections (MTSI) Department remotely from India or the Philippines.
This role is responsible for coordinating proposals, project initiation, inspection scheduling, reporting workflows, documentation control, and project tracking activities across multiple active projects. The ideal candidate thrives in a fast-paced environment, can effectively manage multiple priorities simultaneously, and possesses strong communication and administrative skills.
This position plays a critical role in supporting operational efficiency, maintaining project documentation standards, and ensuring timely coordination between clients, inspectors, laboratory personnel, and internal project teams operating throughout New York City and surrounding regions.
KEY RESPONSIBILITIES
PROPOSAL PREPARATION & ESTIMATING COORDINATION
  • Prepare and compile proposals, fee schedules, scope summaries, and support documentation based on client requests and project requirements
  • Assist with estimating coordination for material testing and special inspection services
  • Maintain proposal logs and track submissions, approvals, revisions, and follow-ups
  • Communicate with clients regarding proposal clarifications, revisions, and supporting documentation
  • Coordinate internally with project managers and department leadership regarding proposal requirements and pricing updates

PROJECT INITIATION & SETUP
  • Prepare Project Initiation Sheets for newly awarded projects
  • Set up and organize project folders, documentation systems, and internal tracking logs
  • Ensure project-related information is accurately documented and distributed internally, including:
  • Client contacts
  • Scope of work
  • Required certifications
  • Scheduling requirements
  • Project documentation requirements

INSPECTION SCHEDULING & OPERATIONS COORDINATION
  • Coordinate daily and weekly inspection schedules based on:
  • Client requests and priorities
  • Inspector's availability
  • Required certifications and qualifications
  • Coordinate emergency requests, cancellations, schedule changes, and staffing adjustments
  • Maintain communication between clients, inspectors, project managers, and department leadership to ensure proper project coverage and operational efficiency
  • Assist with monitoring staff utilization and workload distribution

SCHEDULE MANAGEMENT & PROJECT TRACKING
  • Maintain and update monthly scheduling spreadsheets and project tracking logs
  • Track active projects, staffing assignments, and upcoming inspection needs
  • Support operational planning efforts by identifying scheduling conflicts or resource gaps
  • Assist leadership with reporting and operational tracking metrics

DAILY JOB REPORT (DJR) REVIEW
  • Review Daily Job Reports (DJRs) for completeness, accuracy, and proper documentation
  • Verify project information, inspection details, labor hours, and supporting notes prior to submission or filing
  • Follow up with inspectors regarding missing information, discrepancies, or corrections as needed
  • Ensure reporting is completed in accordance with company procedures and client requirements

FIELD REPORT REVIEW & COORDINATION
  • Review field inspection reports daily to ensure compliance with company standards and project requirements
  • Coordinate with inspectors regarding revisions, missing information, report corrections, and clarification of field observations
  • Ensure reports are finalized and issued in a timely manner
  • Assist with maintaining report tracking and document control processes

PROJECT DOCUMENTATION MANAGEMENT
  • Maintain and organize project-related documentation, including:
  • NCR logs and supporting documentation
  • Inspection tracking logs
  • Project correspondence
  • Project records and supporting files
  • Ensure document control and filing procedures are consistently followed
  • Assist with preparation and organization of documentation for audits, project closeouts, and client requests

Job Requirements
QUALIFICATIONS & REQUIREMENTS
  • Associate or bachelor's degree preferred in Construction Management, Engineering Technology, Business Administration, or related field
  • Experience in construction, engineering, material testing, special inspections, laboratory operations, project coordination, or scheduling preferred
  • Strong organizational, administrative, and multitasking abilities
  • Proficiency in:
  • Microsoft Excel
  • Microsoft Word
  • Scheduling software and document management systems
  • Strong written and verbal English communication skills
  • Ability to manage multiple projects and deadlines simultaneously
  • Strong attention to detail and problem-solving abilities
  • Ability to work effectively in a fast-paced operational environment
  • Ability to work hours aligned with U.S. Eastern Time operations as needed

PREFERRED EXPERIENCE
  • Prior experience supporting Material Testing & Special Inspections operations
  • Familiarity with construction documentation, inspection reporting, or laboratory reporting workflows
  • Experience coordinating field personnel, schedules, and operational logistics
  • Understanding of NYC construction or inspection environments is a plus

Salary: 60-80k rupees / 60-70k PHP

Apply