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Document Control Assistant Jobs in Pennsylvania (NOW HIRING)

Kokosing

Construction Safety Administrator

Carnegie, PA · On-site

Manage document control and versioning using SharePoint, ACC and company systems. Ensure proper ... Schedule and document toolbox talks and safety meetings. Assist in developing safety communications ...

DHC USA

Regulatory Assistant

Mechanicsburg, PA · On-site

The Regulatory Assistant supports the company's regulatory compliance activities for skincare ... document control, legal administration, or a related support function preferred. * Experience in ...

DHC

Regulatory Assistant

Mechanicsburg, PA · On-site

The Regulatory Assistant supports the company's regulatory compliance activities for skincare ... document control, legal administration, or a related support function preferred. * Experience in ...

HNTB

Project Controls Specialist II

Pittsburgh, PA

... document control, reporting, risk management and claims analysis functions. * Assess the cost and schedule impacts of design/construction changes and assist project leadership / staff in developing ...

HNTB

Project Controls Specialist II

King Of Prussia, PA · On-site

... document control, reporting, risk management and claims analysis functions. * Assess the cost and schedule impacts of design/construction changes and assist project leadership / staff in developing ...

HNTB

Project Controls Specialist II

Harrisburg, PA

... document control, reporting, risk management and claims analysis functions. * Assess the cost and schedule impacts of design/construction changes and assist project leadership / staff in developing ...

HNTB

Project Controls Specialist II

Philadelphia, PA

... document control, reporting, risk management and claims analysis functions. * Assess the cost and schedule impacts of design/construction changes and assist project leadership / staff in developing ...

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Document Control Assistant information

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How much do document control assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for document control assistant in Pennsylvania is $21.78, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $25.05 per hour, depending on experience, location, and employer.

What does a document control assistant do?

As a document control assistant, you are responsible for organizing and maintaining a company’s records system. Your duties are to manage, track, and store a variety of electronic and hardcopy documents and records through a file and folder naming structure. Your duties also include maintaining retention for all existing and ongoing documentation. You may be expected to digitize and archive existing documents. Additional responsibilities are to track documents, provide a regular report on their status, and ensure staff takes appropriate action on pending documents and records.

What are the key skills and qualifications needed to thrive as a document control assistant, and why are they important?

To thrive as a Document Control Assistant, you need strong organizational skills, attention to detail, and proficiency in document management processes, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), Microsoft Office Suite, and sometimes ISO standards is typically required. Excellent communication, time management, and the ability to work independently make someone stand out in this position. These skills and qualities are crucial for maintaining accurate records, ensuring regulatory compliance, and supporting efficient workflow within an organization.

What are some common challenges faced by document control assistants, and how can they be managed effectively?

Document Control Assistants often encounter challenges such as maintaining version control, ensuring timely retrieval of documents, and adhering to strict compliance standards. To manage these effectively, it's important to stay organized, use document management software proficiently, and maintain clear communication with team members regarding document status and updates. Developing strong attention to detail and establishing standardized filing procedures can also help minimize errors and ensure that documentation is accurate and readily accessible.

How much do document control assistants make?

Document control assistants typically earn between $35,000 and $55,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced professionals with certifications can earn higher salaries, especially in industries like construction or engineering that require strong organizational skills and familiarity with document management software.

Is a document control assistant an in-demand job?

The role of a document control assistant is generally in demand across industries such as construction, manufacturing, and engineering, where managing and organizing technical documents is essential. Employment opportunities depend on industry growth and company size, with skills in document management systems like SharePoint or Aconex often preferred.
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Document Control Assistant jobs near you
Infographic showing various Document Control Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 2% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $45,310 per year, or $21.8 per hour.

Operations Control Specialist II - STAT MedEvac

UPMC Senior Communities

West Mifflin, PA • On-site

$21.14 - $35.13/hr

Full-time

PTO

Re-posted 12 days ago

Job description

The UPMC Center for Emergency Medicine is looking to hire a Full-Time Operations Control Specialist II to support the STAT MedEvac Aviation Department.
Schedule:
  • 7 days on and 7 days off

Purpose:
The STAT MedEvac Aviation Department Operations Control Specialist will actively monitor all aspects of assigned flights. This includes but is not limited to the determination of aircraft status, issuing flight releases including acknowledgement or preflight risk analysis, flight tracking, termination of flights not meeting company standards, and coordination with the Pilot in Command to ensure the safe completion of a flight.
Responsibilities:
  • Maintain positive flight following of all CEM aircraft to include current information on the progress of every flight, assuring appropriate flight planning has been completed and weight and balance computations are within manufacturer's limits. Confirm aircraft to be released is in an airworthy condition with attention to upcoming maintenance and inspections, deferred maintenance according to the MEL, proper fuel and oxygen loading.
  • Confirm pilots are in compliance with legal rest, duty and flight time restrictions and meet all Federal Regulations and CEM standards prior to flight release. Verify through appropriate weather reports and forecasts that the weather at destinations and required alternate destinations will be at or above authorized minima prior to issuance of a flight release. Coordinate with the communications center for solutions to problems caused by operational issues. Participate in the preflight risk analysis required under 135.617 to include the following: (i) Ensure the pilot has completed all required items on the preflight risk analysis worksheet; (ii) Confirm and verify all entries on the preflight risk analysis worksheet; (iii) Assist the pilot in mitigating any identified risk prior to takeoff; and (iv) Acknowledge in writing, specifying the date and time, that the preflight risk analysis worksheet has been accurately completed and that, according to their professional judgment, the flight can be conducted safely.
  • Inform Pilot in Command of all traffic, flight, destination conditions and temporary flight restrictions that may affect safety or completion of a flight. Activate the Post Accident Incident Plan if contact is lost with an aircraft for more than thirty minutes. Notify the Chief Pilot of any damage to aircraft, persons, or property. Complete flight release log to include assigned activities and completes all official documentation accurately and in a timely manner, including payroll, expense reports, training forms etc. Demonstrate a thorough knowledge of all pertinent FARs and CEM procedures including the GOM, OpSpecs, Training Manual and other applicable guidance.
  • Ensures adequate coverage by remaining on duty until each released flight has been terminated or until properly relieved by another flight follower with whom a thorough pass down brief has been completed. Actively participates in development of the CEM safety culture; ensures the safety of all patients and personnel functioning in and around the aircraft. Utilizes appropriate safety channels to report safety concerns, and utilizes available tools to enhance a safe work environment.
  • Protects the privacy of all patient information in accordance with the STAT MedEvac privacy policies, procedures, and practices, as required by federal and state laws.Provides adequate notice of requested PTO, trade days, etc. to ensure schedule coverage; maintains ultimate responsibility for coverage of assigned shifts. Maintains fitness for duty by adhering to all employee health requirements, including maximum weight, hearing conservation program, and required medical certifications. Reports injuries and completes the appropriate documentation, no matter how seemingly minor the injury, to a supervisor in a timely manner. Adheres to uniform policy and personal appearance standards. Reports for work well rested and fit for duty.
  • Adheres to the drug and alcohol policy at all times, to include FAA requirements regarding the use of over the counter and prescription medications. Act as Operations Control Assistant in support of oncoming Operations Control Specialist at end of scheduled OCS duty period.

Qualifications:
  • High School graduate or equivalent experience.
  • Basic computer skills.
  • Excellent communication skills.
  • Completion of departmental contribution.
  • Knowledge of Federal Aviation Regulations.
  • Ability to interpret & understand METARs & TAFs.
  • Current Operations Control Specialist I with 2 years experience; or FAA Private Pilot License with Instrument Rating plus Control Tower Operator license with 3 years experience; orFAA Commercial or Airline Transport Pilot License with Instrument Rating; or A total of at least 2 years of experience during the last 5 years in any one or in any combination of the following areas: In military aircraft operations as a pilot, flight navigator, or meteorologist; In air carrier operations as a pilot, flight engineer, certified aircraft dispatcher, or meteorologist; In aircraft operations as an air traffic controller or a flight service specialist.

Licensure, Certifications, and Clearances:
Preferred AA/AS degree having aviation applications. Preferred one year supervisory experience in an aviation or transport/dispatch related field.
  • Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

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