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Document Assistant Jobs in Oregon (NOW HIRING)

Adobe

OR · On-site

The Document Cloud Design team also has a strong legacy of innovation and continues to be ... AI Assistant. If you're passionate about crafting intuitive experiences of this magnitude, we'd ...

Pacific Seafood

Legal Extern

Clackamas, OR · On-site

Draft, review, and edit contracts, policies, correspondence, and other legal documents. * Assist with contract management and document organization. * Support document retention and legal ...

Actalent

Medical Assistant

Salem, OR

$17.75 - $23/hr

Medical Assistant The Medical Assistant plays a critical role in supporting a high-quality ... Ensure all relevant patient information, documentation, and results are entered into the electronic ...

Cable Huston

Legal Assistant - Litigation

Portland, OR · On-site

Legal Document Preparation and Processing * Draft, edit, and finalize routine to complex legal ... Practice Support * Assist with client engagement, including preparation of engagement letter, and ...

Cable Huston LLP

Legal Assistant - Litigation

Portland, OR · On-site

$80K - $100K/yr

Legal Document Preparation and Processing * Draft, edit, and finalize routine to complex legal ... Practice Support * Assist with client engagement, including preparation of engagement letter, and ...

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Document Assistant information

See Oregon salary details

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How much do document assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for document assistant in Oregon is $22.98, according to ZipRecruiter salary data. Most workers in this role earn between $18.32 and $26.44 per hour, depending on experience, location, and employer.

What is a document assistant?

Document Assistants are professionals responsible for managing, organizing, and processing documents within an organization. Their duties often include filing, scanning, archiving, and ensuring the accuracy and confidentiality of important records. They may also assist with data entry, document formatting, and supporting other staff with administrative tasks. Document Assistants play a crucial role in maintaining efficient office workflows and compliance with data management policies.

What are the key skills and qualifications needed to thrive as a document assistant, and why are they important?

To thrive as a Document Assistant, you need strong organizational skills, attention to detail, and proficiency in document management, often supported by a high school diploma or relevant experience. Familiarity with office software such as Microsoft Office Suite, document management systems, and sometimes scanning or database tools is common. Excellent communication, time management, and the ability to handle confidential information with discretion are valuable soft skills. These abilities ensure that documents are accurately processed, stored, and retrieved, supporting efficient workflow and data integrity within an organization.

What is the difference between Document Assistant vs Data Entry Clerk?

AspectDocument AssistantData Entry Clerk
Required CredentialsHigh school diploma or equivalent; familiarity with office softwareHigh school diploma or equivalent; proficiency in data management software
Work EnvironmentOffice settings, assisting with document preparation and managementOffice or remote, focusing on inputting data into systems
Employer & Industry UsageHealthcare, legal, administrative sectorsBusiness, finance, healthcare sectors

Both roles involve clerical tasks in office environments, but Document Assistants focus on managing and preparing documents, while Data Entry Clerks primarily input and update data in systems. Understanding these differences helps in choosing the right career path or job search focus.

How long does it take to become a legal document assistant?

Becoming a legal document assistant typically requires completing a training program or gaining relevant experience, which can take several months. In California, there are no formal licensing requirements, but applicants often need to demonstrate knowledge of legal procedures and document preparation, sometimes through certification or apprenticeship. The timeline varies based on individual education and experience levels.

What skills do you need to be a document assistant?

A document assistant needs strong organizational skills, attention to detail, and proficiency with office software such as Microsoft Office or Google Workspace. Good communication skills and the ability to handle confidential information are also important for managing and processing documents efficiently.

What are some typical challenges faced by document assistants, and how can they be addressed?

Document Assistants often encounter challenges such as managing large volumes of paperwork, ensuring document accuracy, and meeting tight deadlines. Staying organized through digital filing systems and adopting efficient document management software can help streamline workflow and reduce errors. Additionally, effective communication with team members and attention to detail are crucial in preventing misfiling or data entry mistakes. Regular training on document protocols and software updates also supports continuous improvement in the role.

What does a document assistant do?

A document assistant helps organize, prepare, and manage documents in an office or administrative setting. They may handle filing, data entry, document formatting, and ensure accuracy and completeness, often using office software like Microsoft Office or document management systems.
What are the most commonly searched types of Document jobs in Oregon? The most popular types of Document jobs in Oregon are:
Document Assistant jobs near you
Infographic showing various Document Assistant job openings in Oregon as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,791 per year, or $23 per hour.

ASSISTANT COMMUNITY ASSOCIATION MANAGER

The Management Trust

Bend, OR • On-site

$21 - $25.25/hr

Full-time

Re-posted yesterday

Job description

The Management Trust
Position Title: Assistant Community Association Manager
Location: Bend, OR
Reporting To: Regional Manager
Status: Non-Exempt, Full-Time
Salary: DOE
COMPANY PROFILE:
The Management Trust is a community association management company. We believe that building and maintaining a community takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients' needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation. Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.
EMPLOYEE OWNER POSITION PURPOSE:
This is junior support role in community association management providing a variety of administrative support functions as part of a larger Community Management team. Division leadership will guide and mentor the ACAM and may partner the ACAM with one or more Community Managers to discharge duties in support of client assignments.
JOB DUTIES AND RESPONSIBILITIES:
  • Support completion of regularly scheduled site reviews and project walks for assigned portfolio as needed
  • Prepare custom letters, custom notices, newsletters, flyers, and customer letters for internal and external client needs at the direction of the Community Manager
  • Review governing documents and gain familiarity with Association rules and guidelines
  • Document System information with community information including: vendor contracts, Service contracts, Board/Committee Information, and Association information as a result of Association actions
  • Maintain Annual calendar and maintenance schedules as system reminders in accordance with governing documents
  • Assist CAMs with special projects for association needs, including research and custom administrative work; this may include participating in occasional site inspections
  • Attend periodic meetings for minute taking, action lists, and others (such as annual membership meetings) to assist with balloting and check-in
  • Assist Board and homeowners with question pertaining to the Association, projects, or community guidelines
  • Provide support in Association fiscal management, including, but not limited to: reviewing and approving invoices, coordinating tax preparation and coordinating reserve study updates
  • Review and submit requests for vendor bids and contracted services
  • Create RFP specification comparison charts in accordance with company guidelines
  • Initiate TRAC program for large scale projects
  • Assist CAM with preparation of Board packets, agendas, and calendars in preparation for scheduled meetings
  • Communicate in-person, telephone, and/or via email to Board members, homeowners, and vendors regarding community business in a timely manner
  • Manage Association records requiring signature and store in appropriate location
  • Assist CAMs with meeting follow-up action items, including draft minutes
  • In CAM absences, oversee basic emergency vendor needs (i.e. contacting a plumber for an emergency)
  • Run reports and create custom reports using internal software platforms
  • Draft and distribute Association communications and updates
  • Monitor outstanding items for assigned community to avoid unnecessary delays and backlog, complete follow-up activities with internal and external partners to complete client action items

QUALIFICATIONS:
  • High School Diploma (or equivalent); Associate degree preferred
  • Work independently, with little oversight, and with accountability to management for the end result achieved
  • Ability to identify and prioritize tasks
  • Highly organized and able to monitor records for pending deadlines
  • Ability to multi-task and provide support to one or more community managers
  • Ability to read and discern information from Association governing documents in order to maintain system information and synthesize community requirements into easy-to-understand outlines and profiles
  • Ability to utilize technology including phone systems, multiple web-based applications, reports, and office equipment to efficiently discharge tasks
  • Strong written and verbal communication skills
  • Experience with Microsoft Office suite of products including intermediate understanding of Outlook, Word, and Excel
  • Ability to be level-headed when presented with difficult customer questions or verbal situations and navigate conversations in a highly professional manner to best represent fellow team members and The Management Trust
  • Ability to provide high-level customer service with astute attention to detail and organization
  • Must be a team player
  • Adaptable and dependable with a solid attendance record
  • Professional and respectful demeanor with all staff and guests at all times

SPECIAL POSITION REQUIREMENTS:
  • Must have reliable transportation to conduct site visits and be available for evenings and occasional weekend meetings at client locations
  • Must be able to drive in the dark if required
  • Must have and maintain a valid driver's license, vehicle insurance, and driving record in compliance with Company policy

ESSENTIAL FUNCTIONS:
  • Use standard office equipment, including: computer, phone, tablet, smart phones, web-based systems, Microsoft Office product, copier/scanner, etc.
  • Ability to stand and walk properties, at ground level, for up to 4 hours as needed to support clients
  • Be stationary for periods of time
  • Relocate up to (25) pounds
  • Travel to and from offsite client locations

SUPERVISES OTHERS? IF SO, LIST:
  • None

SCHEDULE & TRAVEL:
  • Monday-Friday from approx. 8:00 am-5:00 pm
  • This position may require occasional long hours to meet business needs

The Management Trust is an Equal Opportunity employer. We celebrate and support diversity.
TMT reserves the right to modify this job description at any time based on business need.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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