Document Assistant Jobs in Ohio (NOW HIRING)

What We're Looking For

At HNTB Ohio, you can be part of making a lasting difference for the communities we serve. As an employee-owned infrastructure solutions firm who has been serving Ohio for over 100 years, you can create a career that is meaningful to you and join a team of professionals in some of the largest, most complex infrastructure projects across the state and country.
This opportunity entails being responsible for the technical work and supervision of others' work for one or more project controls disciplines focused on document control but not limited to; scheduling, estimating, cost control, risk management, document control and project management information systems.
This position supports the technical aspect of project development and delivery in their functional area, provides supervision, and performs quality control/quality assurance on project controls work efforts, products, deliverables. The Project Controls Team Leader provides guidance and direction and oversees the work of staff in document control.

What You'll Do:

• Responsible for the technical work and supervision of others' work for one or more project controls disciplines including but not limited to; scheduling, estimating, cost control, risk management, document control and project management information systems
• Creates, edits, and publishes guidelines, manuals, and documents for use by a portion of the office's project controls staff.
• Supervises and performs quality control/quality assurance on project controls work efforts, products, deliverables.
• Supervisory duties typically include 1-2 of the following (as applicable):
• Scheduling efforts including preparation and analysis of schedule baseline, progress schedules, specialty schedules, schedule analysis and project progress reporting.
• Estimating efforts including developing construction estimates, preparing independent cost estimates, and supporting scenario analysis.
• Budget/cost control efforts including guidance and oversight of the cost management system, preparation of cost report templates, and issue of monthly cost and change management report deliverables.
• Risk management efforts including preparation and analysis of risk-based estimating products.
• PMIS/PMCS and document control efforts including administration, filing, and archiving of engineering, procurement, and construction documents, reports, deliverables, invoices, and business policies and procedures.
• Development, implementation, utilization and maintenance of management information systems, including doc control, cost and scheduling systems.
• Estimate validation, schedule validation, and constructability comments to support design teams during plan development.
• Supports the preparation of procurement documents related to project controls specifications.
• Prepares project managers and office leadership for internal and external meetings by providing reports, analysis, and backup documentation to assist in the management and dissemination of information, reports, and deliverables to project managers, office leadership, clients, and stakeholders.
• Supports department growth by participating in business development and marketing efforts.
• Assists with recruiting, hiring, developing and retaining staff, including development of plan for staff reporting, performance and compensation reviews, and succession.
• Coordinates schedules and approves timecards.
• Aiding in establishing employees' objectives and provides feedback from clients while coaching and mentoring their team.
• Performs other duties as assigned.

What You'll Need:

• Bachelor's degree in Engineering, Architecture, Construction Management or Business and 6 years related experience, or
• In lieu of education, 10 years related experience

What We Prefer:

• Experience managing staff
• Experience with developing and implementing processes and workflows
• Effective communication

Additional Information

Click here for benefits information: HNTB Total Rewards

Click here to learn more about Equal Opportunity Employer/Disability/Veteran

Visa sponsorship is not available for this position.#AK #ConstructionManagement

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Locations:

Blue Ash, OH (Cincinnati)

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The approximate pay range for Ohio is $110,384.86 - $172,653.25. Please note that the pay range provided is a good faith estimate for the position based on all selected locations within the state at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual's qualifications, experience, knowledge, skills, and abilities as well as physical work location within the state.

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NOTICE TO THIRD-PARTY AGENCIES:

HNTB does not accept unsolicited resumes from recruiters or agencies. Any staffing/employment agency, person or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of HNTB. HNTB will have the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person or entity. Staffing/employment agencies who have fee agreements with HNTB must submit applicants to the designated HNTB recruiter to be eligible for placement fees.