Document Assistant Jobs in Arizona (NOW HIRING)

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But our mission doesn't stop with cancer. We're pushing the frontiers of medicine and leading a revolution in healthcare-driven by innovation, compassion, and purpose.

Join us in our mission to improve the human condition across multiple diseases. If you're passionate about meaningful work and want to be part of something bigger than yourself, Caris is where your impact begins.

Position Summary
The Document Control Analyst is primarily responsible for the administration and management of the Document Control system within the electronic Quality Management System (eQMS). This role ensures compliance with regulatory requirements and supports quality, regulatory, laboratory, and manufacturing operations by overseeing document lifecycle processes and contributing to continuous improvement initiatives.
Job Responsibilities

• Administer and maintain the Document Control system to ensure full compliance with applicable domestic and international regulatory requirements and standards (e.g., FDA, CAP/CLIA, ISO 13485, ISO 15189).

• Manage document lifecycle activities, including creation, revision, approval, distribution, and archival of controlled documents.

• Maintain physical and electronic files for both active and archived records of all relevant QMS documents.

• Prepare and coordinate documentation for internal audits, client audits, and regulatory inspections.

• Serve as a resource for QMS-related documentation requirements and provide guidance to internal stakeholders.

• Collaborate with cross-functional teams to ensure timely completion and approval of document revisions.

• Identify opportunities for process improvements within document control workflows and assist in implementation.

• Provide guidance and training to stakeholders on document control procedures, system usage, and regulatory expectations.

• Collaborate with Quality Assurance, Regulatory Affairs, Manufacturing, Laboratory Operations, Information Technology, and other departments to ensure effective implementation of changes.

• Support periodic reviews of document management procedures and recommend process improvements based on industry best practices and regulatory expectations.

• Maintain electronic and physical records associated with document control activities in accordance with record retention requirements.

Required Qualifications

• 1-3 years of experience in document control or quality systems within a regulated environment.

• BS/BA in a science-related field or equivalent experience.

• Experience working within an electronic Quality Management System (eQMS).

• Proficient in Microsoft Office Suite, specifically Word, Excel, Outlook, and general working knowledge of Internet for business use.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.

• Excellent written and verbal communication skills.

• Strong attention to detail and ability to maintain accurate records.

Preferred Qualifications

• Proficiency working within an electronic Quality Management System (eQMS).

• Working knowledge of applicable FDA, CAP/CLIA, EU regulations, and ISO standards.

• Strong proofreading and document formatting skills, including processing of controlled documents (new documents, revisions, obsolescence).

• Ability to work independently with minimal supervision and manage multiple priorities in a fast-paced environment.

• Excellent written and verbal communication skills, attention to detail, and strong decision-making abilities.

• Ability to interpret regulations and guidance documents and apply critical thinking to evaluate requirements.

• Experience participating in continuous improvement and operational excellence initiatives.

Physical Demands

• Employee may be required to lift up to 30 lbs.
• Majority of work is performed in a desk/cubicle environment, but at times, may have exposure to high noise levels in the data center, fumes, and bio-hazardous material in the lab environment.

Training

• All job specific, safety, and compliance training are assigned based on the job functions associated with this employee.

Other

• At times may be required to work weekends/holidays.

Conditions of Employment: Individual must successfully complete pre-employment process, which includes criminal background check, drug screening, credit check( applicable for certain positions) and reference verification.

This job description reflects management's assignment of essential functions. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

Caris Life Sciences is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.