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Job Description

Who We Are

The Office of the Commandant (OOC) serves and supports departments within the Corps of Cadets that are critically engaged in all aspects of student development and the delivery of key services and support. OOC departments work to create environments that help students grow, develop, learn, and enhance their experience at Texas A&M by providing leadership opportunities, experiential education, and connections beyond the classroom. This position will be part of a centralized team that supports the active recruiting efforts of future cadets and their families to Texas A&M and the Corps of Cadets.

What We Want

The Program Specialist II position supports the recruiting efforts of the Office of the Commandant by assisting with the coordination of recruiting events and outreach initiatives, maintaining and reconciling prospective student data across multiple systems, and providing administrative support to recruiting leadership. The role ensures accurate tracking of prospective cadets throughout the admissions process, generates reports and outreach lists to support recruitment strategies, and contributes to the effective execution of on- and off-campus recruiting programs.

What You Need To Know

Salary: Starting at $50,000/annually.

Cover Letter/Resume: A cover letter and resume are strongly recommended and will help in our review. You may upload them on the application under the CV/Resume section.

Other Details: Daily work hours may periodically be altered to accommodate Corps needs, Customer needs, and campus events, to include early mornings/nights as well as possible weekends and holidays.

Responsibilities

Recruitment Operations

• Assists the planning and execution of Corps recruiting events, including on-campus programs, group visits, New Student Conferences, and signature recruiting initiatives.

• Assists with prospective student and family engagement activities, including scheduling appointments, coordinating visit logistics, and preparing recruiting materials.

• Provides operational support during major recruiting programs and events, including evening or weekend activities as required.

• Maintains working knowledge of ongoing recruiting initiatives and assists in tracking prospective student engagement.

• Corresponds with high school counselors, Junior ROTC instructors, school officials, and prospective students to provide information about the Corps of Cadets and Texas A&M admissions processes.

• Supports off-campus recruiting efforts and assists with preparation of presentations and materials for outreach activities.

• Assist with Corps activities during the Texas A&M Aggieland Saturday Program.

• Provides support for on-campus recruiting programs, including high school/family/group and Corps recruiting programs (Corps Discovery Day (CDD), Spend the Night with the Corps (SNWC), Corps Leadership Invitational (CLI), and others).

Data Management and Reporting

• Maintains and reconciles recruiting data across multiple platforms (e.g., SLATE, Excel, and other tracking systems) to ensure accuracy, completeness, and consistency of prospective student records.

• Compiles, updates, and reconciles Service Academy lists provided to the Corps of Cadets by federal law and Reserve Officer Training Corps (ROTC) Scholarship lists provided by Texas A&M ROTCs with university systems.

• Identifies discrepancies or missing information between databases and updates systems to maintain data integrity.

• Tracks and monitors the status of prospective students throughout the admissions and recruitment lifecycle.

• Generates call sheets, prospect lists, and targeted outreach reports based on recruitment priorities and strategic initiatives.

• Analyzes recruiting data to identify trends, inconsistencies in student admission information, and opportunities for improved outreach. Collects, compiles, and prepares historical and comparative reports to support Recruitment leadership decision-making.

• Serves as a resource to the recruitment area for data tracking processes and ensures compliance with university data security and quality standards.

Departmental Duties

• Provides administrative support to recruiting leadership, including preparing reports and presentation materials.

• Participates in departmental meetings and contributes to process improvement initiatives.

• Represents the Office of the Commandant at appropriate on- and off-campus events as needed with potential travel.

• Performs other duties as assigned in support of departmental goals and recruiting operations.

Qualifications

Required Education & Experience:

• Bachelor's degree in applicable field or equivalent combination of education and experience.

• Two years of related experience.

Preferred Qualifications:

• Microsoft 360 Certifications.

• Excel, Power BI, and analytical skills.

Knowledge, Skills, and Abilities:

• Ability to multitask and work cooperatively with others.

• Knowledge of word processing and spreadsheet applications.

• Excellent verbal and written communication skills.

• Strong interpersonal, organizational, and customer service skills.

• Maintains attention to detail and utilizes sound judgment.

• Ability to use word processing, spreadsheet, and database programs.

• Detail oriented and high degree of accuracy.

• Excellent problem-solving and analytical skills.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays

• Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month

• Automatic enrollment in theTeacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more

• Educational release time and tuition assistancefor completing a degree while a Texas A&M employee

• Living Well, a program at Texas A&M that has been built by employees, for employees

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.