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Planning & Development Assistant

Are we RIGHT for you?

The word RIGHT stands for what we VALUE: Respect, Invest, Growth, Honesty and Teamwork.

Why join our team?

Tidewater Utilities, Inc. has been Delawares premiere water company since 1964. We have created a work environment that promotes professional development and finding your passion. We understand the importance of our services and the individuals who uphold our reputation.

Joining our team means that you have a multitude of benefits that support you in and out of the workplace such as- full medical, dental, and vision benefits, 401k, paid time off, tuition reimbursement, employee assistance program, and more.

To learn more, please visit www.middlesexwater.com/tidewater-utilities

Position Summary:

Provides administrative support to the Business Development & Contract Administration, Engineering departments, and other departments as needed upon request. Responsible for assisting the Manager of Contract Administration with preparing and tracking new service agreements for water, Certificate of Public Convenience and Necessity (CPCN), Business Development, Land Rights, and agreement adherence tasks. Provides essential support functions to the management and other departments by performing a variety of duties. Also responsible for administration duties as requested from other Tidewater departments and Middlesex Water Company. Reports to the Manager of Contract Administration.

Key Responsibilities:

Administrative & Engineering Support

• Assist with the preparation of purchase orders and work orders for Engineering projects.
• Provide general administrative support to the Engineering Building, including filing, copying, and mailings as requested.
• Perform related duties as required.

Document Management & Compliance

• Record and manage easement documents, contracts, and water service agreements; log all agreements in the Master Contract Log.
• Implement and maintain the Companys Document Retention Program for the Engineering Building, including oversight of the Document Retention Room and document control.
• Assist with the preparation and submittal of water Certificates of Public Convenience and Necessity (CPCNs).
• Coordinate and execute required company mailings, including CPCN mailings and regulatory notifications to customers or landowners.

Financial & Expense Processing

• Process expense reports and credit card statements for the Engineering Department and TUI Core Leadership Team.

Facilities, Meetings & Office Coordination

• Organize and coordinate company-wide meetings, including scheduling and meal arrangements as requested.
• Greet and assist visitors to the Engineering Building while adhering to safety protocols.
• Order office supplies on an enterprise-wide basis.

Qualifications:

• Valid drivers license required.
• Notary Public designation preferred, or ability to obtain Notary certification within 6 months of hire.
• Strong problem-solving skills with proven abilities in organization, time management, and analytical thinking.
• Proficient in computer applications, including database management and spreadsheet software.
• Excellent verbal and written communication skills.
• Demonstrated sound judgment and discretion, with the ability to handle confidential and sensitive information appropriately.

Education and Experience:

• Associates degree in Business Administration or a related field from an accredited college or university preferred.
• 1-3 years of experience in an administrative or similar role.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint).

Compensation & Benefits:

• $23.50 - $35.24 hourly, based on experience and qualifications.
• Total Rewards Package Includes: - Medical, dental, and vision coverage (effective first of the month after hire).
• 401(k) with company match.
• Company paid life and disability insurance.
• Paid time off and 12 paid holidays.
• Tuition assistance and professional development opportunities.

ADA/Physical Requirements:

• This position operates primarily in a professional office environment and routinely uses standard office equipment, including computers, phones, photocopiers, scanners, and filing cabinets.
• While performing the duties of this job, the employee is regularly required to sit, talk, and hear, and must be able to communicate effectively in both verbal and written form.
• The employee is frequently required to stand, walk, use hands to handle or feel, reach with hands and arms, and move about inside the office to access files, office machinery, and other work materials.
• This position requires constant operation of a computer and other office equipment such as printers, copiers, calculators, and telephones.
• The employee must have the ability to visually inspect and review hard copy and electronic documents. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee must be able to remain in a stationary position for approximately 50% of the time and occasionally lift and/or move up to 25 pounds.
• Use of written, verbal, and auditory communication and information sources is required to perform job duties effectively.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Why Join Us?

• Opportunity to grow within a dynamic HR team.
• Work in a collaborative and supportive environment.
• Contribute to meaningful HR initiatives that impact the entire organization.

Work Authorization & Pre-Employment Requirements

Candidates must be authorized to work in the United States. All candidates must successfully pass a drug screen, pre-employment physical, background check, and possess a valid drivers license in good standing (if required for the position).

Commercial Drivers License (CDL) Positions

For positions requiring a Commercial Drivers License (CDL), the use of marijuana (including medical marijuana) or any controlled substances, whether prescribed or otherwise, is strictly prohibited under Federal Motor Carrier Safety Administration (FMCSA) regulations of the U.S. Department of Transportation (DOT). Such use is a violation of federal law and will disqualify candidates from CDL-required positions.

Pay Transparency

This job posting complies with the New Jersey Pay Transparency Law (effective June 1, 2025), which requires employers to disclose salary ranges, benefits, and other compensation in job advertisements.

Recruitment Fraud Alert

We have noticed an increase in recruiting impersonations across the industry, where scammers attempt to obtain candidates personal or financial information through fake interviews and offers.

All legitimate communications from Middlesex Water Company and its subsidiaries will originate from the following email domains: @msg.clrco.com or @clearcompany.com.
Any outreach claiming to be from Middlesex Water Company or its subsidiaries that does not come from these domains should be ignored.

Equal Employment Opportunity

Middlesex Water Company and its subsidiaries are Equal Opportunity Employers and are committed to creating an inclusive environment for all employees.
We consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable law.

Applicant Communication

Please note: No phone calls, please.
We thank all applicants in advance for their interest; however, only those selected for an interview will be contacted.