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Development Executive Assistant Jobs in Wisconsin

stcam

Executive Assistant

Wauwatosa, WI · On-site

Executive Assistant Join a Mission-Driven Community Where Your Work Truly Matters At St. Camillus ... agenda development, material preparation, minute taking, follow-up on action items, and ...

A.O. Smith

Executive Assistant

Milwaukee, WI

... materials * Assist in coordinating logistics and preparation for key internal and external ... Content Development * Prepare and format presentations, reports, and executive-level materials ...

A.O. Smith

Executive Assistant

Milwaukee, WI · On-site

... materials * Assist in coordinating logistics and preparation for key internal and external ... Content Development * Prepare and format presentations, reports, and executive-level materials ...

A.O. Smith

Executive Assistant

Milwaukee, WI · On-site

... materials * Assist in coordinating logistics and preparation for key internal and external ... Content Development * Prepare and format presentations, reports, and executive-level materials ...

A.O. Smith

Executive Assistant

Milwaukee, WI · On-site

... materials * Assist in coordinating logistics and preparation for key internal and external ... Content Development * Prepare and format presentations, reports, and executive-level materials ...

Ascension

Executive Assistant

Milwaukee, WI

$29.02/hr

Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online ... Calendar & Logistics Management: Proactively manage complex executive calendars, travel ...

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Development Executive Assistant information

What is a development executive assistant?

Development Executive Assistants are administrative professionals who support executives or directors in the development or fundraising department of an organization, often within nonprofits, education, or healthcare. Their responsibilities typically include managing schedules, coordinating meetings and events, preparing reports, maintaining donor databases, and assisting with fundraising campaigns. They play a crucial role in ensuring that development operations run smoothly, allowing the executive team to focus on strategic initiatives. Strong organizational, communication, and multitasking skills are essential for success in this role.

How does a development executive assistant typically collaborate with fundraising and leadership teams?

A Development Executive Assistant often acts as a crucial liaison between development leadership, fundraising staff, and external stakeholders. They coordinate meetings, prepare briefing materials, and help manage donor correspondence to ensure smooth communication across departments. This role frequently involves tracking project timelines, supporting event logistics, and facilitating follow-ups, which requires strong organizational and interpersonal skills. Their support enables fundraising and leadership teams to focus on strategic initiatives while maintaining efficient daily operations.

What are the key skills and qualifications needed to thrive as a development executive assistant, and why are they important?

A Development Executive Assistant should have strong organizational skills, attention to detail, and experience in administrative support, often backed by a relevant degree or equivalent experience. Familiarity with donor management systems (like Raiser's Edge), event planning software, and proficiency in Microsoft Office Suite is typically required. Excellent interpersonal communication, discretion, and the ability to multitask under pressure are crucial soft skills for excelling in this role. These competencies are vital for efficiently supporting fundraising initiatives, managing sensitive donor information, and ensuring seamless operations in a development or nonprofit environment.

What is the difference between Development Executive Assistant vs Fundraising Coordinator?

AspectDevelopment Executive AssistantFundraising Coordinator
CredentialsTypically requires administrative experience, familiarity with CRM tools, and sometimes a bachelor’s degree in business or related fieldsOften requires experience in fundraising, event planning, and communication skills, with a background in nonprofit or development work
Work EnvironmentSupports development teams within nonprofits or corporate social responsibility departments, working closely with executivesWorks directly on fundraising campaigns, donor outreach, and event coordination, often in nonprofit organizations
Employer & IndustryNonprofits, educational institutions, corporate CSR departmentsNonprofits, charitable organizations, educational institutions

The Development Executive Assistant primarily provides administrative support to development executives, focusing on scheduling, correspondence, and database management. In contrast, the Fundraising Coordinator actively manages fundraising campaigns and donor relations. While both roles support development efforts, the Executive Assistant is more administrative, whereas the Coordinator is more campaign-focused.

What are popular job titles related to Development Executive Assistant jobs in Wisconsin?

For Development Executive Assistant jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Development Executive Assistant jobs in Wisconsin look for?

The top searched job categories for Development Executive Assistant jobs in Wisconsin are:

What cities in Wisconsin are hiring for Development Executive Assistant jobs?

Cities in Wisconsin with the most Development Executive Assistant job openings:

Development Executive Assistant jobs near you

Skilled - Executive Administrative Assistant

QPS

Kenosha, WI • On-site

Other

Posted 9 days ago

Job description

Executive Administrative Assistant

We are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to executive leadership. This is an excellent opportunity for a polished, detail-oriented professional who thrives in a fast-paced environment, excels at managing multiple priorities, and handles confidential information with discretion. Don't miss this direct hire opportunity in Pleasant Prairie, WI. Primarily onsite with 2 remote workdays per month.

Executive Administrative Assistant Responsibilities Include But Are Not Limited To:
  • Manage executive calendars, scheduling, and meeting coordination
  • Prioritize executive email communications and correspondence
  • Coordinate domestic travel arrangements and prepare expense reports
  • Create professional PowerPoint presentations and executive reports
  • Organize leadership meetings, executive events, customer visits, and special projects
  • Prepare meeting agendas, presentation materials, and meeting logistics
  • Track action items and follow up on deliverables
  • Maintain confidential documents, contracts, and executive records
  • Support executive communications and company-wide announcements
  • Produce polished documents using Microsoft Word, Excel, Outlook, and PowerPoint
Executive Administrative Assistant Requirements:

- 5+ years of Executive Assistant or high-level Administrative Assistant experience supporting senior leadership - Experience supporting a President, CEO, COO, Vice President, or executive leadership team preferred - Advanced Microsoft Office skills, especially Outlook, PowerPoint, Excel, Word - Strong organizational, communication, and time management skills - Ability to prioritize multiple deadlines while maintaining exceptional attention to detail - Experience coordinating executive travel, meetings, presentations, and confidential communications - Professional demeanor with a high degree of discretion and confidentiality - Preferred experience with Executive calendar management, Meeting and event coordination, Executive travel planning, Expense reporting, Presentation development, Executive communications, Contract or document management, Leadership support

Benefits: - Competitive benefits package - Employee ownership - Limited hybrid flexibility

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