Senior Design Manager
Department: Design Department
Location: Indianapolis, IN Corporate Office
Reports to: Director of Design
Summary of Role: The Senior Design Manager is responsible for supporting the successful execution of Flaherty & Collins construction projects by managing a wide range of project-related and administrative activities across the Design and Preconstruction Services departments.
Position Type: Full Time - Exempt (not eligible for overtime)
Key Responsibilities:
- Organize and maintain document management system for project information in electronic and physical formats.
- Research and manage opportunities for rebate and incentive programs on materials purchased and programs/credits available to new projects.
- Evaluate new technologies, software, and best practices beneficial to project execution.
- Develop, maintain, and monitor Project Design and Entitlements schedule(s) to ensure coordination and timely delivery.
- Conduct initial due diligence for new projects, including but not limited to zoning, building codes, local ordinances, and relevant design/construction.
- Prepare and maintain Project Requirements and Basics of Design documentation in collaboration with the lead developer.
- Schedule and facilitate meetings with municipalities as required to obtain project entitlements, including coordination of deliverables and attendees.
- Serve as the primary contact and administer contracts with the Design Team(s), including facilitating communication with the lead developer, monitoring progress, and providing leadership thereof.
- Organize and participate in regular design meetings throughout the design process to ensure alignment and effective communication.
- Conduct comprehensive design document reviews at the designated design deliverable benchmarks to ensure value, constructability, compliance with F&C Design Standards, and incorporation of feedback.
- Coordinate internal reviews with Development, Construction, and Management teams.
- Maintain a comment matrix to track design document feedback and confirm incorporation.
- Monitor overall project budgets and review cost estimates to ensure alignment with scope and quality. Address misalignments proactively and communicate resolutions.
- Support the bidding process in collaboration with the Preconstruction and/or Construction Manager.
- Ensure proper filing of documents in F&C’s digital systems.
- Coordinate with Authorities Having Jurisdiction (AHJs) to prepare submittals and secure necessary permits.
- Conduct site visits, attend OAC meetings, and serve as Owner’s Representative during construction to ensure the Owner's input is reflected in RFIs, submittals, change orders, etc. as needed.
- Perform additional duties as assigned.
Qualifications and Experience:
- Bachelor’s degree in design, engineering, or a related field is required.
- 10+ Years of experience in Design, engineering, architecture or related role.
Work Values:
- Diligent: 100% Responsibility - Proactive mindset and always proceeds with strategy in mind. Committed to delivering high-quality results through meticulous effort, dedication, and a strong work ethic.
- Integrity: Honesty in actions and words, practices vigorous authenticity. Acting with integrity and maintaining ethical conduct, valuing honesty, transparency, and fairness in all interactions with internal leadership, colleagues, and external partners.
- Humbly Confident: Demonstrates a unique blend of humility and self-assuredness, with the ability to openly collaborate and communicate effectively with clarity, respect, and empathy.
- Respectful Team Player: Commitment to organizational goals, values teammates, respects others' leadership, and embraces collective success.
- Winning Mindset: Winners never settle – be passionate and stay hungry. Celebrates others' successes and embraces failure as stepping-stones. Invested in individual growth and professional development.
Physical Requirements:
- Must be able to remain in a stationary position 90% of the time.
- The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
- Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
- Constantly positions self to maintain files in file cabinets.
- The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
- The ability to observe details at close range (within a few feet of the observer).
- The ability to move boxes weighing up to 20 pounds across office for various needs.
- Constantly works in indoor office conditions.