Department Office Assistant Jobs in Reno, NV (NOW HIRING)

Thank you for your interest in Truckee Meadows Community College. If you need assistance or have questions regarding the application process, please contact Human Resources at (775) 673-7168 or humanresources@tmcc.edu.

Job Description

TMCC's WebCollege is seeking a detail-oriented, people-friendly Office Assistant to join our team. Under the Director's direction, you'll help keep the department running smoothly - supporting students, faculty, and staff while managing day-to-day operations, including purchasing, budget tracking, software licensing, and general office coordination. If you're organized, dependable, and enjoy working in a collaborative academic environment, we'd love to hear from you.

Minimum Qualifications:

• High school diploma or equivalent

• 2 years of administrative, clerical, or office support experience

• Proficiency with Microsoft Office and Google Workspace

• Strong written and verbal communication skills

• Excellent organizational skills, accuracy, and attention to detail

• Ability to manage multiple priorities and meet deadlines

• Demonstrated customer service skills and professionalism

• Ability to work both independently and as part of a team

Preferred Qualifications:

• Experience with Workday or other enterprise software

• Familiarity with Canvas or other learning management systems

• Experience with purchasing or procurement processes

• Experience in budgets and financial tracking spreadsheets

• Bilingual in English and Spanish

Essential Duties and Responsibilities:

• Provide administrative support to the Director and WebCollege staff, including scheduling meetings, preparing agendas, recording minutes, and coordinating logistics

• Serve as a point of contact for departmental inquiries via phone, email, and in person

• Coordinate daily office operations and help develop and maintain procedures that support efficient workflow

• Develop and maintain spreadsheets, databases, and tracking systems for departmental operations and reporting

• Coordinate purchasing activities, including preparing requisitions, processing invoices, reconciling receipts, and maintaining records in compliance with college purchasing procedures

• Monitor departmental budgets and maintain expenditure tracking reports

• Manage software subscriptions, licensing agreements, and maintenance contracts; coordinate with vendors on renewals, quotes, and billing issues; and proactively notify leadership of upcoming deadlines

• Assist with planning faculty professional development workshops, training sessions, and special events

• Maintain confidentiality of sensitive information and handle departmental records with sound judgment

• Perform other duties as assigned

Knowledge, Skills, and Abilities:

• Knowledge of general office administration and business procedures

• Proficiency in Microsoft Office, particularly Excel, and Google Workspace

• Ability to interpret and follow administrative policies and procedures

• Ability to communicate effectively with a diverse range of stakeholders, including faculty, staff, students, and vendors

• Ability to establish priorities, meet deadlines, and adapt to changing needs

Physical Requirements:

• Ability to sit, stand, and walk for extended periods

• Frequent use of computers and office equipment

• Ability to lift and carry up to 25 pounds

Compensation & Schedule:
This is a part-time, hourly position paying $20-$21 an hour, generally 19 hours per week. The schedule may vary based on departmental needs.

New to teaching?

We can help! Our Departments strive to connect available courses with instructors' unique expertise, and can often provide teaching materials. We also host an annual Orientation for Part-Time Faculty, as well as professional development workshops on teaching. We value instructors with varied experience, from working professionals to retirees. Come help us to teach and train tomorrow's graduates!

Benefits

Part-Time Faculty can attend a paid Orientation, receive paid professional development training, receive tuition reimbursement through Grant-in-Aid, and receive longevity payments based on years of service. Part-time Faculty are not eligible for health benefits unless they meet specific workload requirements per semester. Those who meet the eligibility criteria can access a comprehensive and competitive benefits package.

About TMCC

We are Northern Nevada's premier jobs college, and we partner with employers across our region to keep our programs on the cutting edge. We offer over 60 short-term certificates and many degree programs, including Associate of Arts, Associate of Science, Associate of Applied Science, Bachelor of Science, Bachelor of Architecture, and Bachelor of Applied Science degrees. TMCC serves approximately 10,000 learners who take classes at our four Reno locations: the Dandini campus, the Redfield campus, the Meadowood campus, and the Edison campus.

Our Values

TMCC is committed to:

• Student access and success

• Excellence in teaching and learning

• Evidence of student progress through assessment of student learning

• Nurturing a climate of innovative and creative thought

• Collaborative decision making

• Environmental sustainability and a healthy college community

• Responsible and sustainable use of resources

• Ethical practices and integrity

• Respect and compassion for all persons

• Community development through partnerships and services

• Fostering responsible participation in a democratic society

Conditions of Employment

This is an on-going pool of qualified individuals interested in part-time, temporary non-tenure track instructional/administrative opportunities at Truckee Meadows Community College These opportunities are part-time only and will not be continued beyond the ending date. These opportunities may be terminated at will, at any time, for any reason, without notice; the appointee has no appeal rights. Temporary assignments are not eligible for consideration for tenure as part of the assignment.

Additional Information

Transcripts

If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Any expense related to the evaluation will be the responsibility of the candidate.

Sponsorship

TMCC is not able to support sponsorship for employment. Candidates must be eligible to work in the United States at the time they begin employment.

Exempt

Full-Time Equivalent

Required Attachment(s)

Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments, prior to the committee review of applications, please contact humanresources@tmcc.edu.

In order to be given full consideration all of the following must be attached to your application.

1) Resume/CV

2) Cover Letter

3) Contact Information for Three Professional References - Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Posting Close Date

Note to Applicant

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications.  Search committees will use this information to determine that applicants meet minimum qualifications as listed in the job announcement.  

This posting will close at 12:00 am on the date listed above. The posting will no longer be available to apply to after 11:59 pm the day prior.

All documents, including unofficial transcripts for academic positions, must be received prior to the closing date listed on the job announcement.

Employment is contingent upon successful completion of a criminal background check upon hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

Schedules are subject to change based on organizational needs.