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Dealership Office Assistant Jobs (NOW HIRING)

Car Guys Inc.

Dealership Office Manager

North Canton, OH · On-site

$45K - $75K/yr

Anytime you are looking to find a new career...contact us, CarGuys Inc. to assist. We help dealers ... Dealership Office Manager, Automotive Office manager, Dealer Office Manager, Auto Dealer office ...

Car Guys

Dealership Office Manager

North Canton, OH · On-site

Anytime you are looking to find a new career...contact us, CarGuys Inc. to assist. We help dealers ... Dealership Office Manager, Automotive Office manager, Dealer Office Manager, Auto Dealer office ...

Fun Town RV, LP

Dealership Office Manager

Waller, TX · On-site

Dealership Office Manager Full Time Management Waller, TX, US Founded in 2010, Fun Town RV (FTRV ... Support new dealership initiatives, acquisitions, and operational changes. * Assist with special ...

Fun Town RV, LP

Dealership Office Manager

Rockwall, TX · On-site

Dealership Office Manager Full Time Management Rockwall, TX, US 17 days ago Requisition ID: 1982 ... Support new dealership initiatives, acquisitions, and operational changes. * Assist with special ...

Fun Town RV

Dealership Office Manager Full Time Management Texarkana, AR, US 7 days ago Requisition ID: 1984 ... Support new dealership initiatives, acquisitions, and operational changes. * Assist with special ...

Fun Town RV

Dealership Office Manager

Texarkana, AR · On-site

Dealership Office Manager Full Time Management Texarkana, AR, US 7 days ago Requisition ID: 1984 ... Support new dealership initiatives, acquisitions, and operational changes. * Assist with special ...

Fun Town RV, LP

Dealership Office Manager

Rockwall, TX · On-site

Overview The Dealership Office Manager is responsible for leading the dealership's administrative ... Support new dealership initiatives, acquisitions, and operational changes. * Assist with special ...

Fun Town RV, LP

Dealership Office Manager

Texarkana, AR · On-site

Overview The Dealership Office Manager is responsible for leading the dealership's administrative ... Support new dealership initiatives, acquisitions, and operational changes. * Assist with special ...

HoneyCar - Roanoke

Office Assistant

Roanoke, VA · On-site

$16.50 - $21.50/hr

Office Assistant HoneyCar, the Sweetest way to grow your career ... HoneyCar is an exciting tech-driven used vehicle dealer. We blend state-of-the-art technology with ...

Fun Town RV, LP

Dealership Office Manager

Waller, TX · On-site

Overview The Dealership Office Manager is responsible for leading the dealership's administrative ... Support new dealership initiatives, acquisitions, and operational changes. * Assist with special ...

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Dealership Office Assistant information

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How much do dealership office assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for dealership office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is the difference between Dealership Office Assistant vs Dealership Service Advisor?

AspectDealership Office AssistantDealership Service Advisor
CredentialsHigh school diploma or equivalent; basic computer skillsHigh school diploma; often requires automotive service knowledge
Work EnvironmentFront desk, administrative office within dealershipService department, interacting with customers and technicians
Primary ResponsibilitiesAnswering phones, scheduling appointments, data entryExplaining repairs, estimating costs, communicating with customers

While both roles are essential in a dealership, the Dealership Office Assistant focuses on administrative tasks, whereas the Dealership Service Advisor interacts directly with customers regarding vehicle repairs. The Office Assistant handles clerical duties, while the Service Advisor provides customer service and technical explanations.

How to become a dealership office assistant at a car dealership?

To become a dealership office assistant, candidates typically need a high school diploma or equivalent and strong organizational and communication skills. Prior experience with office software like Microsoft Office and familiarity with dealership operations can be beneficial. Applying directly to dealerships or through job boards and demonstrating professionalism can help secure the position.

What cities are hiring for Dealership Office Assistant jobs?

Cities with the most Dealership Office Assistant job openings:

What are the most commonly searched types of Dealership Office jobs?

The most popular types of Dealership Office jobs are:

What are popular job titles related to Dealership Office Assistant jobs?

For Dealership Office Assistant jobs, the most frequently searched job titles are:

Automotive Dealership Office Assistant

Grand Haven, MI • On-site

Preferred Automotive Group LLC
11 - 50 employees
Learn more about Preferred Automotive Group LLCexternal

$38K - $48K/yr

Full-time

Posted 16 days ago

Job description


AUTOMOTIVE DEALERSHIP OFFICE ASSISTANT

Full Time

Grand Haven, MI, US

Salary Range: $38,000-$48,000 Annually

Have previous automotive experience? Are you organized, detail-oriented, and love a busy, supportive working environment that encourages growth? Are you someone who enjoys solving problems and seeing a task through from start to finish? Do you thrive in a fast-paced environment where no two days are exactly the same?

Preferred Automotive in beautiful Grand Haven, Michigan has an exciting opportunity to join our growing centralized Office team as an Automotive Dealership Office Assistant!

This position plays an important role in supporting several areas of our dealership operations, including our Buy Centers, vehicle deal accounting, and Finance product cancellations. We're looking for someone who is dependable, organized, comfortable working with numbers, and takes pride in accuracy and follow-through.

WHAT YOU'LL DO:

As a key member of our team, you'll be responsible for:

  • Buy Center Administration - Process vehicles purchased through our Buy Centers, including stocking vehicles into inventory, reviewing purchase documentation, issuing payments to customers, processing lien payoffs to financial institutions, and ensuring all required paperwork is received and completed.
  • Track outstanding titles, lien releases, payoff documentation, and other paperwork related to Buy Center vehicle purchases, following up as necessary to ensure each transaction is completed timely.
  • Deal Accounting - Post accounting for new and used retail and lease vehicle deals, ensuring all financial information is recorded accurately and timely.
  • Review deal documentation for completeness and identify and assist with resolving discrepancies before or during the posting process.
  • Finance Product Cancellations - Process cancellations and refunds for service contracts, GAP, maintenance plans, and other Finance products.
  • Submit cancellation requests to product providers and track outstanding cancellations through completion.
  • Process applicable refunds to customers and/or lienholders and ensure credits and refunds are properly recorded.
  • Monitor and reconcile job-related accounting schedules and research outstanding or aged items.
  • Communicate with customers, banks, vendors, dealership managers, and other departments to resolve missing documentation or discrepancies.
  • Ensure processing deadlines are met and transactions are completed accurately.
  • Assist with month-end closing activities and accounting schedule cleanup as needed.
  • Maintain organized and accurate electronic and physical records.
  • Cross-train in other dealership office functions to assist with coverage and support the team.
  • Various other accounting and administrative duties as assigned.

WHAT WE'RE LOOKING FOR:

  • Dealership accounting or automotive office experience preferred.
  • Prior experience with vehicle accounting, inventory, titles, or F&I products is a plus.
  • Prior experience with Dealertrack DMS software preferred.
  • Strong organizational skills and exceptional attention to detail.
  • Strong communication, interpersonal, and problem-solving skills.
  • Ability to manage multiple responsibilities and follow tasks through to completion.
  • Comfortable working with numbers, financial transactions, and accounting records.
  • Proficiency in using computer systems, including Microsoft Office.
  • A proactive and results-oriented attitude.
  • The ability to work independently while also being a strong team player.
  • Dependable attendance and the ability to meet deadlines in a fast-paced environment.

WHAT WE OFFER:

  • A supportive and positive work environment right here in Grand Haven.
  • Competitive compensation and benefits package.
  • Opportunities for professional growth and development.
  • The opportunity to learn multiple areas of automotive dealership accounting and operations.
  • The chance to be vital to a successful and reputable dealership group.
  • Being part of a team that values customer satisfaction above all else.

ABOUT US

Preferred Chevrolet, Buick GMC is a part of Preferred Auto Dealerships, a third-generation local group of family-owned automotive dealerships serving West Michigan for over 50 years.

We believe our strength, continued success, future growth, and profitability depend on building trusting relationships with our employees, customers, and industry partners.

WE ARE:

  • Family-owned
  • Care and support the community
  • Fun team atmosphere
  • Phenomenal tenured staff
  • Growing stores/organization
  • Ethical
  • Customer-focused management staff

READY TO JOIN OUR TEAM?

If you're organized, dependable, enjoy working with numbers, and are looking for an opportunity to build a career in the automotive industry, we encourage you to apply!

Please submit your resume.

Preferred Chevrolet, Buick GMC is an Equal Opportunity Employer.

We look forward to hearing from you!