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Job Description - After School Site Coordinator

Jefferson County

Company Overview

The Olympic Peninsula YMCA is a non-profit organization that oversees Y programs and focuses on youth development, healthy living, and social responsibility. Our mission is to build strong minds, bodies, and spirits throughout the communities we serve. We strive to promote the values of caring, respect, responsibility, and honesty. We are open to people of all ages, beliefs, incomes, races, genders, and abilities.

Job Description

Position: Site Coordinator
Job Type: Part Time, 20-25 hrs/week

Schedule: After school hours, occasional mornings, evenings, and/or weekends

Location: On-site at Chimacum Primary School
Working Conditions: Busy, dynamic environment, indoors and outdoors, with occasional off-site field trips.

General Function:
The Site Coordinator is responsible for being on-site with children, program planning and implementation, and coordinating the day-to-day operations of the school-age after school program while ensuring alignment with YMCA core values and standards. This role includes staff leadership, curriculum/activity planning and implementation, compliance with state regulations, and ensuring a safe, inclusive, and enriching learning environment for children. Under the direction of the Youth Program Manager, the Site Coordinator will work closely with families, staff, and community partners to ensure high-quality programming.

Key Responsibilities

• Oversee the daily operations and structure of the school-age program.
• Plan and implement age-appropriate curriculum and activities.
• Build positive, trusting relationships with children and their families, maintaining open communication to ensure each child receives the best possible support.
• Comply with the Department of Children Youth and Families (DCYF) Foundational Quality Standards and licensing regulations.
• Maintain regular communication with families to keep them informed about program updates, schedules, and activities through newsletters, calendars, and direct conversations
• Maintain accurate and up-to-date records for all enrolled children, ensuring confidentiality of incident, emergency, and medical documentation.
• Participate in staff recruitment, hiring, onboarding, and performance evaluations.
• Supervise and support staff through mentorship, skill development, and training opportunities.
• Ensure the program site is clean, safe, and well-organized, and that all environmental standards align with school policies and DCYF licensing requirements.
• Create snack menus and ensure food service practices meet USDA and CACFP standards and support healthy nutrition.
• Assist with managing program budgets and expenditures including food planning and oversight, curriculum, staffing ratios, and supply expenditures.
• Assist with registrations, enrollment, and tracking payments.
• Attend staff meetings and trainings as required
• Maintain a safe and supportive environment by adhering to YMCA policies regarding supervision, risk management, mandated reporting, and appropriate professional boundaries with youth.
• Must be on the premises for the majority of hours that care is provided each day. If temporarily absent from the program, the site coordinator must leave a competent, designated staff person in charge who meets the qualifications of a lead teacher.

Additional Expectations

• Complete the applicable pre-service licensing requirements, including a federal background check and negative TB test (or exemption)
• Complete all YMCA requirements within 7 days of hire.
• Complete all YMCA, DCYF, and MERIT trainings (YMCA-funded) within designated timeframes.
• Meet the annual professional development and on-going training requirements to satisfy DCYF licensing requirements.
• Maintain accurate and organized program records, including staff files, licensing documentation, and compliance reports.
• Assist in fundraising efforts and YMCA initiatives, including the annual campaign and special events.
• Report any policy violations or suspicious behavior in accordance with mandated reporting requirements.
• Flexible availability, including occasional evenings and weekends, as needed
• All other duties as assigned

Minimum Qualifications

• Be 21 years of age or older
• 1+ years experience working with children - school-age preferred
• Have completed 30 college credits in 100-level or higher coursework, OR have at least 12 such credits at the time of hire and ability to complete an additional 18 credits within five years of employment as required by licensing
• Strong leadership and interpersonal skills, including managing classroom dynamics, supporting staff, and building positive relationships with children, families, and colleagues
• Ability to respond appropriately to safety and emergency situations
• Excellent communication skills - both written and verbal
• Strong time management skills and the ability to delegate tasks as needed
• Ability to pass a federal criminal background check
• Basic functional computer skills
• CPR/First Aid certification (or ability to obtain within 30 days of hire).

Preferred Qualifications

• Familiarity with DCYF licensing processes and regulations
• Experience working or volunteering in a licensed childcare, early learning, or after school program
• 1+ years of experience in a leadership, supervisory, administrative, or management role
• Associate's degree or higher in education, child development, or related field
• 25 years of age or older preferred for YMCA vehicle driver eligibility

Driver Requirements

Private Vehicle, Requesting Reimbursement

• Valid driver's license
• Proof of Insurance

YMCA vehicle

• 25 years of age or older
• Valid driver's license
• Driving record that meets or exceeds YMCA standards, a driver records request will be submitted.

Physical Requirements

• Able to bend at the waist to pick up supplies, sit on the floor, play games, and perform daily cleaning tasks
• Ability to lift 30 lbs.
• Must be able to stand or walk for extended periods
• Ability to communicate verbally, including projecting the voice across distance in normal and loud situations
• Dexterity of hands and fingers to operate computers and office equipment
• Vision capabilities adequate to monitor youth in the program
• Hearing and speaking to exchange and gather information, and provide assistance to youth and parents/guardians in the program

YMCA is an Equal Opportunity Employer