Data Entry Assistant Jobs in Salem, OR (NOW HIRING)

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The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by ourEquity North Starand our vision for a positiveRiSE organizational culturethat advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! Would you like an opportunity to make a positive impact on Oregonians in need of support and resources? Would you enjoy working with a diverse team that is passionate about serving children, families, and communities? If so, we'd love to hear from you!

Summary of Duties

As a Support Staff Specialist, you will:

This position actively seeks to provide culturally appropriate services where individuals are treated respectfully, compassionately, and effectively in a manner that recognizes, affirms, and values the worth of individuals, families, and communities, protecting and preserving the dignity of each. This includes culture, language, national origin, class, race, age, ethnic background, disability, state of development, religion, gender, sexual orientation, and other difference/diversity factors.

• Reviews electronic and paper documents to identify proper coding of documents to electronic claim folder by using DCPS and Electronic Disability Case System (EDCS) to determine which of hundreds of codes to assign to document.

• Use high-speed scanning equipment and software program to image documents into electronic folders.

• Responsible for quality checks by ensuring documents are legible, in correct page order, deleting any blank pages that are not required to be in claim folder, and electronically rotating documents as necessary.

• Ensures documents, images, tracings, or photos that are received in color are scanned as color.

• Assists with electronic queues that house large volumes of electronic documents that were incorrectly uploaded by medical providers, or received without a barcoded coversheet, from medical providers, claimants, field offices and national scanning contractors.

• Assist with looking up invoices, uploading the invoices to the MER and CE queues for the Accounts Payable delivering invoices from the post office.

Minimum Qualifications

• 3 months of full-time experience in data entry or word processing.

  • Experience should include operating electronic data entry or word processing equipment to input information from source documents; AND
    a typing speed of at least 45 words per minute.

• Completion of an established data entry training course using electronic data entry equipment may be substituted for up to three months of experience.

Essential Attributes

We are looking for candidates with:

• Experience managing multiple priorities while working both independently and collaboratively in a fast-paced environment.

• Experience learning and using new software applications, systems, or technology to complete work accurately and efficiently.

• Experience completing work accurately, consistently, and in accordance with established policies, procedures, or quality standards.

• Experience organizing, prioritizing, and completing multiple work assignments while meeting established timelines and adapting to changing priorities.

Attention all candidates! A COVER LETTER IS REQUIRED.

• Clearly describe how you meet the minimum qualifications and essential attributes in your application materials.

  • Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.

• Please upload a resume or complete the work history profile. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.

• If you are selected as the final candidate and a degree is listed as a minimum qualification for the position, please be prepared to provide verification of your completed education before moving forward in the hiring process.

• The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Working Conditions

• Your work schedule will be 8:00 a.m. - 5:00 p.m., Monday-FridayPacific Standard Time (PST). Occasional overtime may be available.

• The primary work location will be in the office until having a successful completion of the required training and demonstration of independent job proficiency

• Travel may be required to meet business needs or to attend employee training classes.

• Must possess a valid driver's license and acceptable driving record to use state vehicles. Reasonable accommodations per the ADA or creative solutions in certain cases may be used to meet this need.

• This position is assigned to the Central Office and will be working in an office environment in-person. The office is constructed of cubicles, so work is often interrupted, and noise levels are sometimes high.

• You may be required to lift up to 50 lbs. for the purpose of placing boxes of paper onto carts.

• Youwillinteract with a wide range of people, including some who have experienced traumaandmayexhibitchallenges in controlling their emotions.

• You mayencounterstressful situations that require quick decision-making to ensure safety ofyourself and others.

• Fast paced environment with constantly evolving policies and procedures.

• Repetitive motions, prolonged sitting, and daily computer and technology use.

• High volume of computer work/keyboarding in a fast-paced team environment.

Background Checks and Requirements

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.

• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

• Positions with Disability Determination services (DDS) requires a complete federal background investigation. A suitability determination by the Social Security Administration is necessary to determine whether an employee can be issued credentials in order to have access to Social Security disability data, records and systems. The job offer is contingent upon a full suitability clearance through the Social Security Administration (SSA) Office of Deputy Commissioner for Human Resources (DCHR).

Benefits

• ODHS Employee Resource Group communities that promote shared learning.

• Cost of Living Adjustments.

• Annual salary increases (until you reach the top of the listed salary range).

• Amazing benefits package.

• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans' and Oregon National Guard preference:

• Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources.

General Information

• This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).

• This recruitment may be used to fill future vacancies in the same classification.

Contact Information

We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.

• The recruiter for this position is Adrian Ortiz. If you contact the recruiter, please include the job requisition number: REQ-205053.

• Email: adrian.x.ortiz@odhs.oregon.gov

• Phone (call or text): 541-408-6557