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Corporate Event Planner Jobs in Rochester, NY (NOW HIRING)

MACNY's Job Board

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Experience: 2-3 years of experience in event planning, corporate meeting coordination, marketing logistics, or administrative support. * Organization: Elite project management skills; you are someone ...

MACNY's Job Board

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Experience: 2-3 years of experience in event planning, corporate meeting coordination, marketing logistics, or administrative support. * Organization: Elite project management skills; you are someone ...

AeroSafe Global

Marketing Events Manager

Rochester, NY · On-site

$70K - $90K/yr

Experience: 2-3 years of experience in event planning, corporate meeting coordination, marketing logistics, or administrative support. * Organization: Elite project management skills; you are someone ...

MACNY's Job Board

Marketing Events Manager

Rochester, NY · On-site

$90K/yr

Experience: 2-3 years of experience in event planning, corporate meeting coordination, marketing logistics, or administrative support. * Organization: Elite project management skills; you are someone ...

Norbut Companies

Be Seen First

Corporate Executive Chef

Rochester, NY · On-site

$55K - $85K/yr

CORPORATE CHEF SUMMARY : The chef is a hands-on position of planning and executing meals for on- and off-site consumption, off site catering events as scheduled, and constantly recognizing ...

L3HHCM20

Senior Specialist, Communications

Rochester, NY · Hybrid

$76K - $141K/yr

... planning and implementation of domestic and international events that highlight the segment ... Corporate event and/or trade show experience in the communications or defense/government sectors.

Iberdrola

Transmission Planning Engineers

Rochester, NY · On-site

$78K - $98K/yr

NY STATE ELECTRIC & GAS CORP Mobility Information Please note that any applicant who is not a ... Avangrid employees may be assigned a system emergency role and in the event of a system emergency ...

Iberdrola

Transmission Planning Engineers

Rochester, NY · On-site

$78K - $98K/yr

NY STATE ELECTRIC & GAS CORP Mobility Information Please note that any applicant who is not a ... Avangrid employees may be assigned a system emergency role and in the event of a system emergency ...

Genesee Country Museum

Director of Development

Mumford, NY · On-site

$68K - $72K/yr

... corporate partnerships that support our programs and events. Hours: Full-time; Weekdays, with ... Serve a key role in securing sponsorships and supporting the planning and success of The Whirl ...

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Corporate Event Planner information

See Rochester, NY salary details

$39K

$69.8K

$103.6K

How much do corporate event planner jobs pay per year?

As of Aug 24, 2026, the average yearly pay for corporate event planner in Rochester, NY is $69,757.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,300.00 and $82,900.00 per year, depending on experience, location, and employer.

What is a corporate event planner?

A corporate event planner is a hospitality professional who specializes in corporate gatherings and events, such as parties, conventions, and business conferences. As a corporate event planner, your responsibilities include meeting with the clients to understand their wants and needs, and planning all aspects of the function, from catering services and decor to venue reservations. You are also responsible for obtaining the smaller details, like chairs, tables, and any other needed furniture.

What does a corporate event planner do?

A Corporate Event Planner is responsible for organizing and coordinating events for businesses, such as conferences, meetings, product launches, team-building activities, and company parties. They handle all aspects of event planning, including budgeting, venue selection, logistics, vendor management, and ensuring the event meets the company's objectives. Their goal is to create professional, memorable experiences that support the organization’s brand and goals.

What are the key skills and qualifications needed to thrive as a corporate event planner, and why are they important?

To thrive as a Corporate Event Planner, you need strong organizational skills, attention to detail, and experience in event management, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and vendor management systems is typically required. Exceptional communication, problem-solving abilities, and adaptability are crucial soft skills for building relationships and handling unexpected challenges. These skills ensure seamless event execution, client satisfaction, and the ability to manage complex logistics under pressure.

What are some common challenges corporate event planners face when coordinating large-scale events, and how can they be addressed?

Corporate Event Planners often encounter challenges such as managing tight deadlines, coordinating with multiple vendors, and handling last-minute changes. Effective communication, strong organizational skills, and the ability to remain flexible under pressure are crucial for overcoming these hurdles. Building solid relationships with reliable vendors and creating detailed contingency plans can help ensure events run smoothly, even when unexpected issues arise.

What is the difference between Corporate Event Planner vs Meeting Coordinator?

AspectCorporate Event PlannerMeeting Coordinator
CredentialsEvent planning certifications, hospitality or business degreesEvent planning or hospitality certifications, often similar credentials
Work EnvironmentOrganizes large corporate events, conferences, trade showsCoordinates meetings, smaller events, internal or client meetings
Employer & IndustryCorporations, event planning agencies, hospitality industryCorporations, conference centers, hotels

While both roles involve event coordination, a Corporate Event Planner focuses on large-scale corporate events and conferences, requiring extensive planning and vendor management. A Meeting Coordinator typically handles smaller meetings and internal events, emphasizing logistical support and scheduling. Both roles share similar credentials but differ mainly in scope and event size.

More about Corporate Event Planner jobs

What are popular job titles related to Corporate Event Planner jobs in Rochester, NY?

For Corporate Event Planner jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Corporate Event Planner jobs in Rochester, NY look for?

The top searched job categories for Corporate Event Planner jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Corporate Event Planner jobs?

Cities near Rochester, NY with the most Corporate Event Planner job openings:

Corporate Event Planner jobs near you
Infographic showing various Corporate Event Planner job openings in Rochester, NY as of August 2026, with employment types broken down into 6% Internship, 88% Full Time, and 6% Part Time. Highlights an 85% In-person, 6% Hybrid, and 9% Remote job distribution, with an average salary of $69,757 per year, or $33.5 per hour.

Marketing Events Manager

MACNY's Job Board

Rochester, NY • On-site

$70K - $90K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 17 days ago

Job description

Overview
At AeroSafe Global, we deliver end-to-end cold chain management and intelligence solutions that redefine last-mile delivery. Our mission is to ensure every shipment arrives with unmatched protection, a safeguarded journey, and a superior delivery experience. By joining our team, you'll play a vital role in supporting operations that make a real impact in healthcare and beyond.
Summary
Are you a master of spreadsheets, a scheduling wizard, and someone who thrives on turning chaos into perfectly executed experiences? We are looking for a highly organized, high-energy Marketing Events Manager to manage our event footprint.
This is a role with a clear 70/30 split: Approximately 70% of your focus will be dedicated to driving our high-impact external trade show marketing and logistics, while the remaining 30% of your time will be focused on executing internal corporate events and company-wide communication.
From coordinating high-stakes trade show booths that drive sales leads to managing the seamless rollout of invitation campaigns for internal events, you will ensure every initiative runs smoothly, stays on budget, and reflects our brand perfectly.
Responsibilities
Key Responsibilities
1. Trade Show Marketing & Logistics (70% of Focus)
  • End-to-End Logistics: Coordinate the shipping of booth assets, shipping/handling, rigging, electrical, and AV setups while strictly adhering to venue and union guidelines.
  • Vendor Coordination: Serve as the primary point of contact for booth builders, printers, exhibit houses, and promotional swag vendors.
  • Booth Experience & Branding: Assist in designing the physical booth layout, ordering promotional items, and ensuring all signage is on-brand and up-to-date.
  • Staffing & Travel Management: Manage hotel room blocks and on-site schedules for executives and sales teams attending the shows.
  • Lead & Marketing Support: Work with the marketing team to execute pre-show promotional campaigns and ensure post-show leads are promptly routed to the sales team.

2. Internal Corporate Events & Email Execution (30% of Focus)
  • Internal Email Deployment: Own the technical setup, formatting, and scheduling of all internal event emails (save-the-dates, official invitations, reminders, and post-event recaps) within Outlook using approved assets provided by leadership.
  • List & RSVP Management: Maintain and track RSVP data, manage registration caps, and provide regular attendance updates to stakeholders.
  • Company Culture Initiatives: Concept, plan, and execute employee-facing events including holiday parties, summer outings, milestone celebrations, and team-building activities.
  • Corporate Meetings: Manage logistics for key internal meetings such as town halls, and executive board meetings (including AV setup, catering, and on-site coordination).
  • Venue & Vendor Sourcing: Scout and book off-site locations, manage catering menus, and source internal corporate gifts.

3. Budgeting & Administration (Cross-Functional)
  • Budget Tracking: Track event expenditures meticulously across both tracks, processing invoices and ensuring all events stay within their allocated budgets.
  • Contract Administration: Assist in reviewing and organizing vendor and venue contracts, keeping track of deposit deadlines and cancellation policies.
  • Inventory Management: Maintain organized storage of all marketing event collateral, booth graphics, and company swag.

Remote Position
No
Min Compensation
USD $70,000.00/Yr.
Max Compensation
USD $90,000.00/Yr.
Qualifications
Qualifications & Skills
  • Experience: 2-3 years of experience in event planning, corporate meeting coordination, marketing logistics, or administrative support.
  • Organization: Elite project management skills; you are someone who lives for checklists and never lets a detail slip through the cracks.
  • Communication & Execution: Exceptional interpersonal skills; comfort collaborating with cross-functional teams to gather provided communication content and execute campaigns exactly to specification.
  • Problem-Solving: A "cool under pressure" attitude; you are a proactive problem solver when unexpected event-day challenges arise.
  • Tech Savvy: Proficiency with Microsoft Office, project management tools (Asana), and experience setting up templates and managing lists within email marketing/CRM platforms (HubSpot).
  • Travel: Willingness to travel up to 10% to manage on-site execution at major trade shows.

Physical Requirements: While performing the duties of this job, candidates will be required to sit and walk around; use hands to finger, handle or feel objects, tools, or controls (some repetitive motion); and talk or hear. Also, occasionally will be required to stand, walk, reach with hands and arms, bend, stoop, kneel, and crouch and lift and/or move up to 40 pounds. Specific vision abilities required by this job include some close vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Tools & Equipment
  • PC, telephone, and other office equipment

Environmental Factors: Normal office environment.
Equal Employment Opportunity Policy: AeroSafe Global provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Company Website
Interested candidates are encouraged to apply online at AeroSafe Global Careers. We invite you to explore our careers page to learn more about our organization and review additional opportunities that may match your skills and experience.
Company Profile
AeroSafe Global stands at the forefront of the industry, providing tech-driven solutions that simplify the intersection of complex logistics and pharmaceutical distribution. Through its proprietary "Cold Chain as a Service" (CCaaS) model, AeroSafe provides a seamless, end-to-end ecosystem that ensures the safe delivery of temperature-sensitive therapies to patients and providers worldwide.
Benefits: We offer a competitive benefits package, including employer contributions towards health insurance, vision coverage, and 401(k) retirement savings plans. Other benefits offered include but are not limited to:
  • Dental insurance
  • Life/AD&D insurance
  • Worksite Voluntary Plans (Accident, Critical Illness, Hospital Indemnity insurance)
  • Flexible Spending Accounts
  • Health Savings Account
  • PTO policy
  • 10 Paid Holidays per year

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