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Coordination Assistant Jobs (NOW HIRING)

Flywheel

V105- Legal Coordination Assistant

$1.1K - $1.2K/mo

We are looking for a Legal Assistant who will support legal operations through strong organization, clear communication, and reliable coordination. In this role, the candidate will help manage client ...

UMC, Inc.

Operations Coordination Assistant

Lynnwood, WA · On-site

$26.44 - $35.10/hr

Application Instructions For over 100 years, UMC has solved the region's toughest mechanical challenges. From a small heating and plumbing shop in the early 1900s, we've grown into a leading full ...

Job Duck LLC

V105- Legal Coordination Assistant

$1.1K - $1.2K/mo

We are looking for a Legal Assistant who will support legal operations through strong organization, clear communication, and reliable coordination. In this role, the candidate will help manage client ...

Childrens Healthcare of Atlanta

Participates as a member of an interprofessional team in completing selected services and functions related to patient care coordination, discharge placements, community referrals, and data ...

Baptistfirst

The Assistant Manager, Guest Coordination shall be responsible to supervise all Patient Access operations within the assigned area. This individual will promote accurate and efficient registration ...

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Coordination Assistant information

What is a coordination assistant?

Coordination Assistants are professionals who support teams or managers by organizing tasks, scheduling meetings, managing communications, and ensuring that projects run smoothly. They often handle administrative duties, maintain records, and facilitate collaboration between different departments or external partners. Their role is crucial in keeping operations on track and helping organizations achieve their goals efficiently.

What are the key skills and qualifications needed to thrive as a coordination assistant?

To thrive as a Coordination Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and sometimes project management tools is commonly required. Excellent communication, multitasking, and problem-solving abilities help you excel in coordinating between teams and managing logistics. These skills ensure efficient workflow, effective communication, and smooth operations within an organization.

What are typical challenges faced by a coordination assistant when managing multiple tasks for different departments?

Coordination Assistants often juggle requests and priorities from various teams, which can make time management a key challenge. Balancing competing deadlines and ensuring clear communication between departments requires strong organizational and interpersonal skills. It's important to stay proactive, use digital tools for task tracking, and regularly update stakeholders to prevent misunderstandings or delays. Successful Coordination Assistants develop adaptable routines and build strong relationships to navigate these complexities effectively.

What cities are hiring for Coordination Assistant jobs?

Cities with the most Coordination Assistant job openings:

What are the most commonly searched types of Coordination jobs?

The most popular types of Coordination jobs are:

What states have the most Coordination Assistant jobs?

States with the most job openings for Coordination Assistant jobs include:

What are popular job titles related to Coordination Assistant jobs?

For Coordination Assistant jobs, the most frequently searched job titles are:

Coordination Assistant jobs near you
Infographic showing various Coordination Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

V105- Legal Coordination Assistant

Remote

Flywheel
See more jobs at Flywheelexternal

$1.1K - $1.2K/mo

Full-time

Re-posted 7 hours ago

Job description

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022!

Job Description:

We are looking for a Legal Assistant who will support legal operations through strong organization, clear communication, and reliable coordination. In this role, the candidate will help manage client information, support scheduling, assist with document updates and drafting, and keep key tasks moving so deadlines are met. This position is ideal for someone who is proactive, detail-oriented, and comfortable balancing client communication with administrative legal support.

Monthly Compensation Range: from $1,150 USD to $1,220 USD.

Responsibilities include, but are not limited to:

  • Use CasePeer, GoTo, Outlook, and Adobbe to complete daily responsibilities and support workflow coordination.
  • Assist with drafting tasks.
  • Make changes to legal documents as requested.
  • Communicate with clients in a professional and helpful manner.
  • Help maintain organization and coordination for the legal team by supporting deadlines, tasks, and daily priorities.
  • Review client questionnaires and forms to identify missing information and contact clients when additional details are needed.
  • Schedule depositions, doctor appointments, and other meetings while identifying any required documents connected to those appointments.
  • Assist with answering discovery related tasks.

Requirements:

Addiontal Job Description

Position Type: Legal Assistant
Schedule: Monday to Friday 8:30 AM to 5:30 PM
Time Zone: EST, Georgia
Required Software and Tools:
CRM: CasePeer
GoTo
Outlook Email
Outlook Calendar
Adobe

Required Skills

Minimum of 1 year of experience as a legal assistant, or in a legal support role and/or related Bachelor's degree in legal studies

Strong organizational skills
Ability to help manage deadlines and keep priorities on track
Proactive approach to tasks and communication
Attention to detail
Strong task coordination skills
Clear and professional client communication
Ability to support document updates and drafting tasks
Comfortable working with calendars, email, and case management tools
Reliable follow through on assigned responsibilities
Ability to support a fast moving legal environment with accuracy and consistency

Additional

Work Shift:

8:30 AM - 5:30 PM [EST][EDT] (United States of America)

Languages:

English

Ready to dive in? Apply now and make sure to follow all the instructions!

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

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