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Coordination Assistant Jobs in Springfield, VA (NOW HIRING)

The Park at 14th

Administrative Assistant

Washington, DC · On-site

$20.50 - $27.50/hr

Project Coordination * Assist in planning and coordinating multiple office projects to ensure deadlines are met. * Collaborate with internal teams to track project milestones and ensure timely ...

IMC Construction

Assistant Project Manager

Bethesda, MD · On-site

Support the project team in driving coordination across internal teams and trade partners. Assist with Preconstruction & Buyout: Work with Estimating and Project Management to support bid packaging ...

IMC Construction

Assistant Project Manager

Bethesda, MD · On-site

Support the project team in driving coordination across internal teams and trade partners. Assist with Preconstruction & Buyout: Work with Estimating and Project Management to support bid packaging ...

Talent Connect Now

Human Resources Assistant

Chantilly, VA · On-site

$38K - $49K/yr

Support recruiting activities, including candidate communication, interview scheduling, follow-up, and onboarding coordination. * Assist with new hire onboarding processes, including collection ...

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All JobsCoordination JobsCoordination Assistant JobsCoordination Assistant Jobs in Springfield, VA

Coordination Assistant information

What is a coordination assistant?

Coordination Assistants are professionals who support teams or managers by organizing tasks, scheduling meetings, managing communications, and ensuring that projects run smoothly. They often handle administrative duties, maintain records, and facilitate collaboration between different departments or external partners. Their role is crucial in keeping operations on track and helping organizations achieve their goals efficiently.

What are the key skills and qualifications needed to thrive as a coordination assistant?

To thrive as a Coordination Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and sometimes project management tools is commonly required. Excellent communication, multitasking, and problem-solving abilities help you excel in coordinating between teams and managing logistics. These skills ensure efficient workflow, effective communication, and smooth operations within an organization.

What are typical challenges faced by a coordination assistant when managing multiple tasks for different departments?

Coordination Assistants often juggle requests and priorities from various teams, which can make time management a key challenge. Balancing competing deadlines and ensuring clear communication between departments requires strong organizational and interpersonal skills. It's important to stay proactive, use digital tools for task tracking, and regularly update stakeholders to prevent misunderstandings or delays. Successful Coordination Assistants develop adaptable routines and build strong relationships to navigate these complexities effectively.

What cities near Springfield, VA are hiring for Coordination Assistant jobs?

Cities near Springfield, VA with the most Coordination Assistant job openings:

Coordination Assistant jobs near you
Infographic showing various Coordination Assistant job openings in Springfield, VA as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 23% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Clinical Coordination Assistant

Vienna, VA • On-site

Colorado Center for Reproductive Medicine
Health Care and Social Assistance • 201 - 500 employees
Learn more about Colorado Center for Reproductive Medicineexternal

Other

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 2 days ago

CCRM Fertility rating

7.7

Company rating: 7.7 out of 10

Based on 18 frontline employees who took The Breakroom Quiz

Job description

Come join CCRM Fertility, a global pioneer in fertility treatment, research, science, specializing in IVF, fertility testing, egg freezing, preimplantation genetic testing, third party reproduction and egg donation. As a member of CCRM Fertility's diverse team of professionals, you will be a part of helping families grow and changing lives. We take pride in providing our employees with meaningful employment, a supportive culture, and a well-balanced personal & work life alignment. For more information, visit www.ccrmivf.com
Location Address: 8010 Towers Crescent Dr., Suite 500, Vienna, VA 22182
Department: Clinical
Work Schedule: Monday - Friday (7:00am - 3:30pm)
What We Offer Our Team Members:
What We Offer Our Team Members:

  • Generous Paid time-off (PTO) and paid holidays
  • Medical, Dental, and Vision Insurance
  • Health benefits eligible the first day of the month following your start date.
  • 401(k) Plan with Company Match (first of the month following 2 months of service)
  • Basic & Supplement Life Insurance
  • Employee Assistance Program (EAP)
  • Short-Term Disability
  • Flexible spending including Dependent Care and Commuter benefits.
  • Health Savings Account
  • CCRM Paid Family Medical Leave (eligible after 1 year)
  • Supplemental Options (Critical Illness, Hospital Indemnity, Accident)
  • Professional Development, Job Training, and Cross Training Opportunities
  • Bonus Potential
  • 401(k) Plan with Company Match (first of the month following 2 months of service)
  • Professional Development, Job Training, and Cross Training Opportunities
  • Potential for Over-time Pay (Time and a half)
  • Holiday Differential Pay (Time and a half)
  • Weekend Shift Differential Pay ($4.00 per hour)
  • Potential for Over-time Pay (Time and a half)
  • Holiday Differential Pay (Time and a half)
  • Weekend Shift Differential Pay ($4.00 per hour)
What You Will Do:The Clinical Coordination Assistant demonstrates knowledge and skill in the care of all infertility patients and works with the IVF Nurse Coordinator to facilitate care for the CCRM patients. This position reports directly to the Clinical Manager and takes daily direction from the Nurse Coordinators/Physician/Clinical Manager and Practice Administrator.
  • Transcribe, enter, scan, and verify data from source documents into the electronic medical record in an accurate and timely manner.
  • Place daily lab orders as directed by RN.
  • Obtain prior authorizations for medications as directed by RN.
  • Call patient pharmacy with patient prescriptions and prescription refills as directed by RN.
  • Perform chart audits for weekly ART meeting.
  • Track and audit all patient consent forms for completion. Alert RN if deficiencies noted.
  • Verify that patient work up status is completed and ensure communicable labs are kept up to date.
  • Track inventory and ensure timely documentation of all incoming and outgoing consignment medication for nurse team, as needed or as delegated.
  • Attend hormone meeting with the nursing team.
  • Assist with monitoring nurse team flags and facilitate flag completion as needed.
  • Assist with answering calls to nurse line and checking nurse line voicemails as needed or when delegated.
  • Within scope of practice, answer triaged phone calls for nursing team and document action taken in patient EMR.
  • Other duties as assigned.
What You Bring:
  • High School Diploma required.
  • Medical Assistant certificate required.
  • Current BLS certification required.
  • 2+ years of medical assistant experience preferred.

Working Conditions:The physical demands described here are representative of those which should be met, with or without reasonable accommodation (IAW ADA Guidelines), by an employee to successfully perform the essential functions of this job. This job operates in a professional office, clinical and/or laboratory setting. This role routinely uses standard office equipment such as computers, including computer keyboards and mice; telephones; photocopiers; scanners; filing cabinets. While performing the duties of this job, the employee will interact with others and ensure compliance with medical regulations, ethical guidelines, and organizational policies to maintain the highest standards of care and patient and staff safety.
CCRM's Compensation: The salary range represents the national average compensation for this position. The base salary offered will vary based on location, experience, skills, and knowledge. The pay range does not reflect the total compensation package. Our rewards may include an annual bonus, flexible work arrangements, and many other region-specific benefits.
Pre-Employment Requirements:All offers of employment are conditional upon the successful completion of the CCRM Fertility onboarding process, including verification of eligibility and authorization to work in the United States. This employer participates in the E-Verify Program in order to verify the identity and work authorization of all newly hired employees.
Equal Employment/Anti-Discrimination: We are an equal-opportunity employer. In all aspects of employment, including the decision to hire, promote, discipline, or discharge, the choice will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

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