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Coordination Assistant Jobs (NOW HIRING)

CommonSpirit Health

Care Coordination Asst

Tacoma, WA

$19 - $24.50/hr

As our Care Coordination Assistant, you will be a vital caregiver and the central hub, assuming responsibility for patient care processes from newborn to geriatric for a designated time frame. You ...

Techwise Integrated Security

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Project Coordination Assistant

Petersburg, VA · On-site

$22 - $25/hr

This role will work closely with the Project Coordinator and Project Manager to assist with project setup, documentation, communication, and closeout processes. This position is ideal for someone who ...

UMC

Operations Coordination Assistant

Lynnwood, WA · On-site

$26.44 - $35.10/hr

Operations Coordination Assistant Date Posted: 08/26/2026 Location: Lynnwood, WA Pay Range: $26.44 - $35.10 Application Instructions For over 100 years, UMC has solved the region's toughest ...

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Coordination Assistant information

What is a coordination assistant?

Coordination Assistants are professionals who support teams or managers by organizing tasks, scheduling meetings, managing communications, and ensuring that projects run smoothly. They often handle administrative duties, maintain records, and facilitate collaboration between different departments or external partners. Their role is crucial in keeping operations on track and helping organizations achieve their goals efficiently.

What are the key skills and qualifications needed to thrive as a coordination assistant?

To thrive as a Coordination Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and sometimes project management tools is commonly required. Excellent communication, multitasking, and problem-solving abilities help you excel in coordinating between teams and managing logistics. These skills ensure efficient workflow, effective communication, and smooth operations within an organization.

What are typical challenges faced by a coordination assistant when managing multiple tasks for different departments?

Coordination Assistants often juggle requests and priorities from various teams, which can make time management a key challenge. Balancing competing deadlines and ensuring clear communication between departments requires strong organizational and interpersonal skills. It's important to stay proactive, use digital tools for task tracking, and regularly update stakeholders to prevent misunderstandings or delays. Successful Coordination Assistants develop adaptable routines and build strong relationships to navigate these complexities effectively.

What cities are hiring for Coordination Assistant jobs?

Cities with the most Coordination Assistant job openings:

What are the most commonly searched types of Coordination jobs?

The most popular types of Coordination jobs are:

What states have the most Coordination Assistant jobs?

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For Coordination Assistant jobs, the most frequently searched job titles are:

Coordination Assistant jobs near you
Infographic showing various Coordination Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Catering Coordination Assistant

Boone, NC • On-site

Appalachian State University
Colleges, Universities, and Professional Schools • 1 - 5K employees
Learn more about Appalachian State Universityexternal

$16 - $21/hr

Full-time

Re-posted 15 days ago

Appalachian State University rating

6.3

Company rating: 6.3 out of 10

Based on 31 frontline employees who took The Breakroom Quiz

541st of 633 rated colleges and universities

Job description

Request to Recruit
Working Title Catering Coordination Assistant Location Boone, NC Position Number A32305 Department Catering - 170400
Position Summary Information
Minimum Qualifications
  • Must pass a Criminal Background Check
  • Ability to work with people from diverse cultures and backgrounds
  • Ability to professionally represent the program/department
  • Ability to work independently 
  • 1 year of relevant experience in Food and Beverage, Hospitality, Dining, Customer Service, Administrative, or other related area.

License/Certification Required Essential Job Functions
Grandview Catering & Events provides handcrafted fare and unique experiences brought to life by culinary and event professionals inspired by the latest trends and classic comforts. We focus on attention to detail, quality ingredients and sustainable practices with exceptional customer service. We proudly serve Appalachian State University campuses as well as off-site events for university affiliated businesses, community members and alumni with Grandview Ballroom featured as our premiere event space.
We're looking for a driven individual to hit the ground running and join our growing team. The successful candidate will work with others to ensure our daily catering operations and special events run efficiently while upholding our excellent customer service.


What You'll Do:
We're looking for a driven, detail-oriented individual to join our growing team. As a Coordination Assistant, you'll work behind the scenes to recieve requests, book events and help ensure our daily catering operations and special events run seamlessly, all while delivering top-tier customer service to the Appalachian State community and beyond.

Your Main Responsibilities Include:

  • Pipeline & Host Outreach: Track incoming leads and service requests. Proactively reach out to event hosts to clarify catering options as needed, follow up on room reservations that are missing catering requests, and review requests for external vendors.
  • Catering Order Management: Take ownership of pickup orders and assigned catering events -handling everything from initial proposals and client communication to menu creation, internal documentation, and post-event follow-up.
  • Client & Event Support: Attend client meetings and site visits alongside managers to take notes, gather details, and assist in bringing the client's vision to life.
  • Administrative Operations: Partner directly with the Event Coordinator and Director on administrative tasks, including reviewing host feedback and refining internal processes.
  • Team Communication: Maintain open, frequent communication with supervisors and team members regarding event status, logistics, questions, and fresh ideas. Participate in team meetings.
  • Culture & Collaboration: Build positive, professional working relationships with coworkers and student staff, while jumping in to support the wider Grandview team on other duties as assigned.
Preferred Qualifications
  • Excellent communication skills for conversing with clients, guests and employees
  • Time management and organizational skills
  • Experience in customer service and/or food and beverage service
Work Schedule/Hours
  • 15-20 hours/week, typically between Monday-Friday 9:00-5:00
  • Schedule may vary depending on business needs 
  • Catering employees are required to work special events including, but not limited to, home football games, University commencement, other large scale events
Number of Hours Per Week 15-20 Number of Months Per Year 12 Mandatory Staff No Physical Demands of Position
N/A
Hiring Range $16.00-$21.00
Pay will be commensurate with applicant competencies, budget, equity and market considerations.
Posting Details Information
Posting Date 07/27/2026 Closing Date Open Until Filled Yes Applicant Pool Preference External (Post on the Web) Special Instructions to Applicants Not Eligible for Visa Sponsorship Quick Link https://appstate.peopleadmin.com/postings/55338 Posting Number 201501105P

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