Contracts Assistant Jobs in Arizona (NOW HIRING)

Requisition ID: 98176 

Job Category: Project Controls 

Location: Tucson, AZ, United States 
 

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally. 

Join our Project Delivery Group (PDG), a dynamic team of professionals passionately committed to world-class project delivery across the globe. With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Contracts Manager

1. Summary
Contracts Management is involved in a project from the FEL2 phase up to closeout and handover of FEL4 phase and interfaces with project management, engineering, project 
controls and construction management up to contract award and project management, engineering, construction management and contractors during constructions phase.
The Contracts Manager leads a team of contract specialists, contract administrators and administrative support staff focused on the management of construction, services and 
material/equipment supply and installation contracts during the execution of EPCM projects and has vital responsibilities in carrying a project to an on-time, on-budget 
completion. The Contracts Manager is the owner of the entire contracting process, both pre and post award activities.

Contract management includes negotiating the terms and conditions in contracts and ensuring compliance with the terms and conditions, including documenting and agreeing 
on any changes that may arise during its implementation or execution. It can be summarized as the process of systematically and efficiently managing contract formation, 
execution/administration, and analysis for the purpose of maximizing financial, scope and schedule related performance and minimizing risk. 

2. Key Responsibilities
 Drafting of contracting strategies (in consultation with the relevant construction, project controls, engineering, project management and other procurement team 
members) including possible prices basis and contractor selection strategies to be included in the Project Execution Plan (PEP)
 Participation in the development of the sourcing plan, final bidders list and the active management of the prequalification process
 Managing the contracting team towards the following objectives and deliverables:
 Formation:
 Implements the contract management plan, documented as part of the PEP.
 Management of processes within the appropriate procurement systems.
 Draft package plan and strategy and obtain client approval.
 Management of the bidding process.
 Review contract terms and conditions and consider and recommend special terms and conditions as required in liaison with contraction management.
 Prepare and award contracts for execution.
 Handover to site administration.
 Administration:
 Contractual change control.
 Management of contractual processes within the appropriate Hatch core system.
 Program monitoring and progress meetings.
 Payment certification.
 Claims administration.
 Develop, process and implement contractual documents and change notices in a timely manner.
 Administrate contracts in accordance with general requirements of contractual terms and conditions.
 Maintain various contract registers and as per project specific instructions.
 Proactive management and report of forecasted final costs and cash flow contracts.
 Management of bonds/guarantees.
 Closeout and handover over to the client.
 Ensure the application of contractor’s performance evaluation.
 General managerial duties:
 Supervision, training and assistance of team members.
 Conduct regular meetings with team members to discuss status quo and any issues within the group.
 Liaise with Procurement Manager to assess personnel.
 Communication within project.
 Self-assessments of team in order to verify alignment to all the Hatch and the client’s governance and procedural compliance.
 Assist the Procurement Manager with resource planning.

3. Qualifications and Experience
Essential:
 Extensive experience in an EPCM project environment on capital projects, specifically in the management of construction and services contracts.
 Contracts/legal related training as well as general project and management related training.
 Experience with the drafting of commercial terms and conditions and an understanding of accompanying legal implications.
 Negotiation skills.
 Excellent understanding of procurement processes, contract management and corporate governance principles.
 Knowledge and a working history and understanding of the local environment and contractors.
 Experience with an excellent understanding of contracting strategies.
 Proven managerial skills.
 Proven experience with and knowledge of contractor management.
 Excellent knowledge of contract change management including schedule change management.
 Experience with dispute resolution and dispute resolution mechanisms.
 Prior site-based experience in the administration of construction contracts.
 Ability to fit into a team environment and personal skills to compliment teamwork development.
 Leadership skills.

Preferred:
 An appropriate tertiary qualification.
 Legal or arbitration certification.
 International experience in a similar role.
 Bilingualism (English and other language as required by the project).

Why join us?

• Work with great people to make a difference
• Collaborate on exciting projects to develop innovative solutions
• Top employer

What we offer you?

• Flexible work environment
• Long term career development
• Think globally, work locally

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation. If you're interested in this role, we encourage you to apply even if your past experiences don't perfectly align with the skills we've listed.

We're committed to fostering a workforce that reflects the diversity of the communities in which we operate and serve. Hatch is an Equal Opportunity Employer that considers applicants without regard to age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran, or any other protected status. If you have any accommodation requirements, please let us know. We'll do our best to meet your needs in accordance with applicable local legislation.

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