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Contractor Coordinator Jobs in Florida (NOW HIRING)

Marketing Agency

Contracting Coordinator

Tampa, FL · On-site

This position will primarily focus on agent contracting, carrier appointments, and hierarchy management while also assisting with additional administrative tasks as needed. The ideal candidate is ...

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Recruiting Coordinator - Contractor

Tampa, FL · On-site

$19 - $25.25/hr

Recruiting Coordinator - Contractor We're scaling up - and so is our team! Our Talent Acquisition Department is growing, and we're looking for an energetic Recruiting Coordinator ready to make an ...

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Contractor Coordinator information

What is the difference between Contractor Coordinator vs Project Coordinator?

AspectContractor CoordinatorProject Coordinator
CredentialsTypically requires experience in contract management, basic certifications in construction or industry-specific toolsOften requires project management certifications or related degrees, with some overlap in organizational skills
Work EnvironmentPrimarily on-site or in field offices coordinating contractors and subcontractorsUsually office-based, supporting project planning and communication
Employer & Industry UsageCommon in construction, manufacturing, and industrial sectorsWidely used across various industries including construction, IT, and corporate projects

While both roles involve coordination and communication, the Contractor Coordinator focuses on managing contractors and contractual aspects on-site, whereas the Project Coordinator handles overall project support, scheduling, and communication across teams.

What is a contractor coordinator?

Contractor Coordinators are professionals responsible for managing and overseeing contracts and relationships between a company and its external contractors or subcontractors. They ensure that contractors comply with company policies, safety standards, and project requirements. Their duties often include coordinating schedules, handling documentation, facilitating communication, and ensuring timely completion of contracted work. Contractor Coordinators play a key role in maintaining project efficiency and compliance.

What are the key skills and qualifications needed to thrive as a contractor coordinator?

To thrive as a Contractor Coordinator, you need strong project management skills, knowledge of contract administration, and experience in construction or facilities management, often supported by a relevant degree or certification. Familiarity with project management software, procurement systems, and compliance documentation is typically required. Exceptional organizational ability, attention to detail, and effective communication are crucial soft skills for managing relationships and ensuring clarity across teams. These skills ensure projects are completed on time, within budget, and in compliance with regulations, while fostering productive collaboration among all stakeholders.

How does a contractor coordinator typically collaborate with project managers and contractors to ensure project milestones are met?

A Contractor Coordinator acts as a vital link between project managers and external contractors, ensuring clear communication and alignment on project goals and timelines. They are responsible for scheduling contractor activities, tracking progress against deadlines, and promptly addressing any issues that arise. Regular status meetings and progress reports are common, as is maintaining documentation to ensure compliance with contractual agreements. This collaborative approach helps prevent delays and keeps all parties informed, which is crucial for meeting project milestones.
What are the most commonly searched types of Contractor jobs in Florida? The most popular types of Contractor jobs in Florida are:
What are popular job titles related to Contractor Coordinator jobs in Florida? For Contractor Coordinator jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Contractor Coordinator jobs in Florida look for? The top searched job categories for Contractor Coordinator jobs in Florida are:
What cities in Florida are hiring for Contractor Coordinator jobs? Cities in Florida with the most Contractor Coordinator job openings:
Contractor Coordinator jobs near you
Infographic showing various Contractor Coordinator job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution.

Bilingual Contractor Relations Coordinator

Ascendo

Jacksonville, FL • On-site

$22 - $24/hr

Other

Posted 5 days ago

Job description

Bilingual Contractor Relations Coordinator
Location: Jacksonville, Florida
Schedule: Monday through Friday, 8:00 AM to 5:00 PM
Work Model: Onsite
Compensation: $22-$24/hr.
Position Overview:
A Jacksonville-based commercial facilities services organization is seeking a Bilingual Contractor Relations Coordinator to support its network of independent contractor businesses.
This position is responsible for identifying and qualifying new contractors, coordinating onboarding and compliance requirements, maintaining accurate contractor records, and supporting ongoing contractor relationships. The role works closely with Human Resources, Operations, Accounting, and Sales to ensure contractors are prepared to support client accounts successfully.
This is a hands-on coordination role that combines contractor sourcing, onboarding, compliance administration, relationship management, and operational support. Professional fluency in both English and Spanish is required.
Key Responsibilities:
  • Identify and engage independent contractors capable of providing commercial cleaning and related facility services.
  • Conduct initial contractor screenings and qualification conversations in both English and Spanish.
  • Coordinate contractor onboarding, agreements, insurance documentation, compliance requirements, and account activation.
  • Maintain an active contractor pipeline to support current accounts and future service needs.
  • Keep contractor records, CRM stages, dashboards, account information, and electronic files accurate and current.
  • Coordinate contractor start dates, account assignments, payment information, and operational handoffs.
  • Support contractor compliance reviews, audits, renewals, and document follow-up.
  • Gather Operations input connected to contractor payments and monthly contractor Pay Day activities.
  • Maintain ongoing contractor relationships through regular communication, issue resolution, referral programs, appreciation activities, and events.
  • Coordinate with Operations, Accounting, Sales, and Human Resources to resolve contractor-related needs.
  • Support contractor uniforms, equipment, supplies, inventory, meetings, and other administrative activities.
  • Assist with contractor communications, referral initiatives, and related outreach efforts.
Qualifications:
  • Professional verbal fluency in both English and Spanish is required.
  • Experience supporting contractors, vendors, subcontractors, field employees, or another service-based workforce.
  • Experience with recruiting, contractor sourcing, staffing, vendor onboarding, workforce coordination, or a related function.
  • Demonstrated ability to manage onboarding documents, agreements, credentials, insurance records, compliance files, or other accuracy-sensitive documentation.
  • Experience maintaining information in a CRM, ATS, vendor-management system, database, or structured tracking process.
  • Strong organizational skills and attention to detail.
  • Clear written and verbal communication skills.
  • Ability to manage multiple active contractors, deadlines, documents, and follow-up items.
  • Comfortable working across departments and independently moving processes forward.
  • Proficiency with Microsoft Office.
  • Reliable transportation is required.
  • Bachelor's degree is preferred but not required.
Preferred Experience:
  • Independent contractor, subcontractor, or vendor coordination.
  • Commercial cleaning, facilities services, construction, restoration, property services, home services, staffing, logistics, or another field-service environment.
  • Contractor or vendor compliance, including certificates of insurance, agreements, credentials, or renewal tracking.
  • Contractor payment, vendor invoice, payroll-input, or service-activation coordination.
  • Experience supporting retention, referrals, contractor engagement, or ongoing relationship-management programs.
  • Experience working in a growing, branch-based, franchise, or multi-departmental service organization.

What Success Looks Like:
The successful candidate will maintain a dependable pipeline of qualified contractors, keep onboarding and compliance records current, communicate effectively with both English-speaking and Spanish-speaking contractor businesses, and ensure contractor starts and account transitions are coordinated accurately.
This opportunity is well suited for a bilingual coordinator who enjoys building relationships, maintaining organized processes, and supporting the operational details that keep a service-based business running effectively.
Ascendo is a certified minority owned staffing firm, and we welcome and celebrate diversity. Ascendo is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, military service or any other characteristic protected by federal, state or local law.
Contact information
Christian Kincer
Ascendo Resources logo

About Ascendo Resources

Sourced by ZipRecruiter

Ascendo Resources is a highly recognized and specialized staffing and consulting firm based in Fort Lauderdale, FL, US. Operating within the industry of professional services, the firm specializes in placing accounting, finance, compliance, HR, banking, IT & administrative professionals in the best workplaces. Ascendo Resources was established in the year 2006 and has since expanded its reach across multiple states, showcasing its exceptional commitment to connecting job seekers with job opportunities.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Coral Gables, FL, US

Year founded

2008

Social media

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