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CONTRACTS & RISK MANAGEMENT MANAGER

About the Role

The Contracts & Marketing Specialist manages the full contract lifecycle while supporting business development, marketing, and operational initiatives. This role partners with Operations, Project Management, Finance, Legal, and Business Development to ensure contracts are reviewed, negotiated, tracked, and administered to minimize risk, maintain compliance, and maximize revenue opportunities.

The position oversees contract capacity, funding, backlog, renewals, amendments, option years, and key milestones for MSAs, IDIQs, on-call, and other multi-year agreements. It also supports proposal development, qualifications packages, and marketing efforts while improving contract administration through process improvements, reporting, and technology solutions.

The ideal candidate combines contract management expertise with strong business acumen, analytical skills, and marketing support experience.

Minimum Qualifications

• Bachelor's degree in Business Administration, Marketing, Construction Management, Legal Studies, Public Administration, or related field.
• Three (3)+ years of experience in contract administration, contract management, business operations, marketing coordination, or related field.
• Experience with professional services, engineering, construction, or consulting contracts.
• Proficiency in Microsoft Office, especially Excel, Word, and PowerPoint.
• Experience with ERP, CRM, contract management, or document management systems.
• Strong communication, organizational, analytical, and problem-solving skills.

Preferred Qualifications

• Certified Professional Contracts Manager (CPCM) or similar certification.
• Experience supporting AEC firms.
• Knowledge of public procurement and federal contracting.
• Experience administering MSAs, IDIQs, and on-call contracts.
• Proposal and qualifications (SOQ) development experience.
• Experience with contract lifecycle management systems, workflow automation, ERP, CRM, and reporting tools.

KEY RESPONSIBILITIES

Contract Administration

• Draft, review, negotiate, and administer contracts, amendments, task orders, subcontracts, NDAs, and related agreements.
• Identify contractual, financial, and compliance risks.
• Ensure compliance with company policies and client requirements.
• Coordinate with project managers, finance, legal, and leadership throughout the contract lifecycle.
• Monitor deliverables, insurance requirements, and contract obligations.

Contract Tracking & Forecasting

• Maintain contract records, capacity, funding, backlog, renewals, option years, and key milestones.
• Track contract utilization, burn rates, funded amounts, and expiration dates.
• Support forecasting, resource planning, and executive reporting.
• Prepare dashboards and reports on contract status, backlog, renewals, and revenue opportunities.

Business Operations & Process Improvement

• Improve contract administration processes through standardization and automation.
• Maintain contract data within ERP, CRM, and project management systems.
• Develop dashboards and reporting tools that improve visibility and decision-making.
• Support implementation of contract lifecycle management and reporting technologies.

Proposal & Marketing Support

• Support proposals and assist the Marketing team with responses to proposals, SOQs, and business development submissions.
• Review solicitation and contract requirements for compliance.
• Maintain resumes, project profiles, marketing collateral, and client references.
• Support branding, client engagement, strategic pursuits, and contract renewal efforts.

Technical Skills

• Microsoft Office (Excel, Word, PowerPoint, Outlook)
• Advanced Excel (PivotTables, dashboards, reporting, formulas)
• Adobe Acrobat Pro
• SharePoint or document management systems
• Deltek Ajera, Deltek Vantagepoint, or similar ERP systems
• Microsoft Dynamics 365, Salesforce, HubSpot, or other CRM platforms
• Contract Lifecycle Management (CLM) software
• DocuSign or Adobe Sign
• Power BI or similar reporting and visualization tools

Core Competencies

• Contract Administration & Negotiation
• Risk Management & Compliance
• Financial & Business Acumen
• Contract Forecasting & Backlog Management
• Process Improvement & Automation
• Data Analysis & Reporting
• Proposal & Marketing Support
• Cross-Functional Collaboration
• Strategic Planning & Problem Solving

CORPORATE ENVIRONMENTAL RISK MANAGEMENT, L.L.C. is a Certified Drug-Free Workplace and Equal Employment Opportunity Employer that does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, and/or disability. C.E.R.M. will only employ those who are legally authorized to work in the U.S. Any offer of employment is conditional upon the successful completion of a background, credit check, and drug screen.