Contract Management Analyst Jobs in Riverside, CA

Salary : $75,320.96 - $101,504.00 Annually
Location : Headquarters - 1 Fire Authority Road, Irvine, CA 92602, CA
Job Type: FULL-TIME
Job Number: 2026-60-JK
Department: PROPERTY MANAGEMENT
Opening Date: 06/22/2026
Closing Date: 7/12/2026 11:59 PM Pacific
DESCRIPTION
The Orange County Fire Authority (OCFA) is currently recruiting to fill one (1) vacancy for the position of Business Analyst within our Property Management Division to support and enhance physical security infrastructure. This recruitment will be used to fill the current vacancy and establish an eligibility list for future vacancies.
CLASS SUMMARY
Incumbents are responsible for performing professional level analytical support to management in special projects and day-to-day operations, including analyzing, planning and coordinating business process improvements, strategic projects and studies, new program implementations, automation improvements and general business analytics.
DISTINGUISHING CHARACTERISTICS
The Business Analyst is the second level in a three level management analyst series. The Business Analyst is distinguished from the Management Assistant by its professional level analytical responsibilities. The Business Analyst is distinguished from the Management Analyst, which has management responsibilities.
ESSENTIAL FUNCTIONS
(These duties are intended to be representative sample of the duties performed by the class.)

• Performs project, system, policy and/or procedural analysis, which includes: conducting research; determining and raising pertinent issues; summarizing findings; presenting results; and, performing other related duties
• Analyzes business environments; evaluates, develops, and documents emerging business practices, strategies and standards; analyzes and recommends business process improvements; conducts cost benefit analyses on proposed improvements and/or makes decisions regarding feasibility; prepares related reports, proposals and/or presentations
• Performs needs assessment and recommends or develops systems improvements; defines and develops related end-user training requirements; prepares related documentation
• Coordinates, plans and manages moderately complex projects related to strategic initiatives, business process improvements, program improvements or implementations, automation improvements
• Leads, coordinates, plans and/or participates in/on a variety of meetings, committees, project teams and/or other related groups
• May supervise the operations and project plan preparation and execution in assigned area of responsibility
• Produces, processes and/or analyzes a variety of information, data and/or studies in assigned area of responsibility
• Provides moderately complex level support in assigned area of responsibility
• Communicates proficiently and effectively in English, both verbally and electronically (i.e. written documentation, reports, policies and procedures, presentations, e-mail)
• Performs other duties of a similar nature or level

Position specific responsibilities may include, but are not limited to the following:

• Analyzing and evaluating business processes and/or identifying and promoting alternative business practices
• Analyzing system needs for automating business processes
• Collecting, analyzing, summarizing data and documenting findings
• Coordinating and leading intra-department, inter- department and/or inter-agency project teams and meetings
• Preparing and conducting oral presentations
• Developing and implementing department-wide programs
• Preparing and evaluating requests for proposals and requests for quotes for services, products or equipment
• Writing, negotiating, administering, budgeting, and monitoring leases, agreements, contracts, grants and/or other binding documents
• Researching, preparing and monitoring financial documentation including budgets, project estimates, cost benefit analyses
• Overseeing, administering and updating websites and other centralized documentation repositories
• Developing performance standards and benchmarks; monitoring, researching and reporting actual performance
• Developing policies and procedures in assigned area of responsibility
• Researching and analyzing complex data related to current and future service delivery
• Analyzing documents to identify potential impacts on the Authority

Examples of activities:

• Monitor, evaluate and improve information quality and distribution
• Coordinate projects and initiatives within OCFA Departments/Divisions or Sections, partner agencies and the general public; interact with a variety of customers including city staff, volunteer organizations, public safety agencies, home owners, business owners, architects, engineers, consultants, etc.
• Serve as systems coordinator for various database systems, work management systems, reporting software and other software, as required within the assigned Department, Division or Section
• Communicate and coordinate automation needs and implementation with Information Technology Section and software development vendors

MINIMUM QUALIFICATIONS
An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
EDUCATION (position requirements at entry):

• Bachelor's Degree in Business Administration, Information Systems, or related field.

EXPERIENCE (position requirements at entry):

• Minimum of one (1) year of related analytical and/or project management experience

LICENSES AND CERTIFICATION (position requirements at entry):

• Possession of a valid California Class C Driver License is required at time of appointment. This classification is subject to enrollment in the California DMV Pull Notice Program, which periodically provides Risk Management with the incumbent's Driver License record and status.

HIGHLY DESIRED QUALIFICATIONS:

• Current experience with the Orange County Fire Authority or other municipal agency providing support and enhancement of physical security infrastructure

KNOWLEDGE (position requirements at entry)
Knowledge of:

• Project management methods
• Work management methods
• Automation concepts, techniques and principles
• Business process analysis and best practices
• Business requirements development and analysis
• Public administration concepts and theories
• Financial analysis
• Statistical analysis and theory
• Communication strategies and techniques
• Report writing techniques
• Public relations principles
• Basic budget administration principles
• Principles and practices in assigned area of responsibility
• Applicable Federal, State, and Local laws, rules, and regulations

SKILLS (position requirements at entry)
Skill in:

• Prioritizing and assigning work
• Handling multiple tasks simultaneously
• Assisting in developing and implementing procedures
• Monitoring budgets
• Speaking in public
• Analyzing a variety of data and/or information and making recommendations based on findings
• Conducting research
• Writing reports
• Interpreting and applying program/project requirements
• Managing projects
• Using a computer and related software applications
• Preparing and analyzing statistical data
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction

SUPPLEMENTAL INFORMATION
TENTATIVE SCHEDULE OF EVENTS

• Last day to apply: Sunday, July 12, 2026 at 11:59PM
• Oral Interview: Week of July 27, 2026
• Selection Interview: Week of August 3, 2026
• Expected Start Date: Week of August 24, 2026

Please note that the tentative schedule listed above may be modified to meet the needs of the Authority.
CHANGE OF SCHEDULING / SELECTION PROCESS:
If there is a change in the scheduling or selection process, Human Resources will notify all affected candidates.
PHYSICAL REQUIREMENTS:
Positions in this class typically require: reaching, grasping, talking, hearing, seeing and repetitive motions.
WORKING CONDITIONS:
Incumbents may be subjected to changes in environmental conditions and may be required to travel outside the assigned work location.
NOTE: The above job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the needs of the department.
PRE-HIRE REQUIREMENTS
Before an employee is hired, he/she must successfully complete pre-employment requirements including, but not limited to: fingerprinting and background check, reference check, DMV check, licensure/certification check, Oath of allegiance to the United States of America and the State of California, and proof of eligibility to work in the United States in accordance with Immigration and Reform Control Act of 1986. All job offers are contingent upon the successful completion of a pre-employment medical exam including a drug screen through the OCFA's designated physician.
HOW TO APPLY FOR THIS POSITION
An applicant must submit, during the application filing period, an online application and attach any supplemental information as required in the job announcement which may include submitting responses to a supplemental questionnaire. Online resumes and other unsolicited materials may be attached but will not be considered in lieu of the required online application, unless otherwise specified in the job announcement. The OCFA reserves the right to limit the number of online applications when necessary. Applicants are responsible for maintaining/updating their contact information through the online application system.
SELECTION PROCEDURES
INITIAL SELECTION REVIEW
Human Resources reviews all initial application materials to identify qualified applicants. Applicants meeting minimum qualifications will be invited to the first phase of the recruitment process. The OCFA reserves the right to refer only the better qualified applicants if the number of applicants is high. If the number of applicants is high, the review process may include a secondary screening (by a panel of job knowledge experts) of the applications and/or supplemental questionnaires in which the better qualified applicants are referred to the next phase of the recruitment process. Because recruitment processes vary, applicants are advised to thoroughly review the job announcement before submitting their online application materials.
TESTING:
Testing for this position or any other position may include, but is not limited to the following: written exam, practical exam, panel interview, assessment center, oral presentation, project assignment, etc. If a revision is made to a testing component during a recruitment process, the assigned recruiter will notify by email all affected applicants.
AMERICANS WITH DISABILITIES ACT (ADA) ACCOMMODATION
In accordance with the Americans with Disabilities Act, anyone who needs an ADA accommodation for the purposes of employment testing should contact Julie Kwak, Human Resources II Analyst at (714) 573-6828 or at least 72 hours prior to any portion of the examination process.
RECRUITMENT/SELECTION PROCESS AND REQUIREMENTS
All recruitment/selection process and requirements will be held in accordance with the OCFA's Merit and Selection Rules, which are available for review at .
ELIGIBLE LIST
Placement on the Eligible List will be established based on successful completion of all recruitment process components. The Eligible List will remain in effect for a period of one (1) year from the date of establishment or until all names on the list are exhausted. The Eligible List may be extended or abolished at the discretion of the Assistant Chief of Human Resources.
WITHDRAWING FROM RECRUITMENT PROCESS
If an applicant chooses to withdraw from this recruitment process, he/she is required to submit an email notification to Julie Kwak, Human Resources Analyst II at requesting a withdrawal from the process. The email to the recruiter must include the applicant's current phone number.
QUESTIONS
All questions regarding this position should be directed to Julie Kwak, Human Resources Analyst II at (714) 573-6828 or
NOTE
The provisions of this publication do not constitute an express or implied contract. Any provision in this publication may be modified or revoked without notice.
Equal Opportunity Employer
The Orange County Fire Authority is an Equal Employment Opportunity Employer.
Orange County Employees Association (OCEA) Representation
This classification is represented by the OCEA. Please visit the for additional information.
Merit Salary Increases
Employees are eligible for a merit salary increase (1 to 4 steps) at their six-month review date, and annually thereafter based upon work performance until step 12 of the salary range is reached.
Medical Benefit
Employees have a choice of medical plans under the CalPERS Health Benefits Program and the Authority contributes towards the cost of health premiums as follows:

• 100% of cost for employee only premium;or
• 75% of cost for dependent/family premium

The enrollment period for a new employee is sixty (60) days from the date of employment. The effective date of coverage will