Contract Event Planner Jobs in Cleveland, OH (NOW HIRING)

Mission: The Events Coordinator for Truth For Life is the primary person responsible for planning, promoting and executing in person and virtual events on behalf of Truth For Life.  This role will be pivotal in orchestrating both internal and external events that align with our mission to see unbelievers converted, believers established in their faith, and local churches and pastors strengthened. Creating impactful and meaningful events will foster spiritual growth, community engagement, and the spread of the Gospel. Organizing conferences, workshops, trips, fundraising and evangelistic outreach programs will cultivate an environment where faith is deepened, relationships are built, and the love of Christ is shared with all.

This is a collaborative role, coordinating with internal Content department staff to plan teaching and thematic choices, and with Stations, Communications and Digital to coordinate promotional and branding aspects.  TFL's in house Customer Service team will assist with registration facilitation and attendee service.

Qualifications: The Events Coordinator should have a bachelor's degree and a minimum of 5+ years of experience with event planning.  Alignment with Truth For Life statement of faith and passion for ministry is essential.

Organizational Structure: Reports to the Executive Director and collaborates cross-functionally with other departments to drive projects and facilitate internal and external events.

Working Conditions: Standard 40-hour workweek. Annually, 10 holidays, 2 vacation weeks (3 after 5 years of service, 4 after 10 years) and up to 80 hours sick time that accumulates up to 13 weeks if unused. Primarily in an office environment with an ability to work virtually.   If circumstances require, will be expected to travel or work on a weekend or an evening if necessary (estimated 10% of time would involve travel).

Principal Responsibilities

Event Management:

       Supervise events to ensure seamless execution and promptly address any issues that arise.

       Recruit, organize, and oversee volunteers, managing sign-ups, task assignments, communication, and training.

       Coordinate all aspects of event planning and execution, ensuring alignment with ministry goals. This includes negotiating contracts with venues, conducting site visits, estimating budgets, coordinating food and lodging, managing travel logistics for staff and speakers, and leading internal meetings to achieve desired outcomes.

       Maintain and manage vendor relationships, ensuring contracts meet expectations and remain within budget.

       Lead or participate in post-event debrief meetings, gathering feedback to enhance future event experiences.

Budgeting:

       Manage the production of event budgets and estimates

       Calculate variances from the budget and report significant issues to management

       Provide events financial analyses and related research that enable sound ministry financial decision-making

       Identify and implement cost-saving initiatives

Competencies

Judgment/Decision Making: Equally considers objective facts and subjective experience/feedback to make the best decision

Strategic Skills: Can help cast a vision for Truth For Life's radio presence and create a plan to accomplish the vision

Resourcefulness: Adopts new tools and clever approaches to solve problems and overcome difficulty

Organization/Planning: Able to establish, execute, and manage new initiatives and strategic plans

Adaptability: Easily adjusts to new conditions on the fly and is open to new and shifting priorities

Customer Focus: Orients all decisions toward radio station relationship and listener experience/ministry awareness

Communications - Oral and Written: Speaks and writes in a manner that is clear, professional, friendly, and sincere

Negotiation: Comfortably engages discussion about terms of agreement in favor of the ministry

Goal setting: Establishes specific, measurable, achievable, realistic, and time-targeted goals

Tenacity: Highly persistent in striving to achieve or maintain goals/objectives, and determined to overcome obstacles

Networking:  Seeks and welcomes new professional connections and enjoys building relationships

Teamwork: Inspires positive team culture where individuals rally behind common goals and appreciate working with one another