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Contract Document Shredding Jobs (NOW HIRING)

Allied USA

Onboarding Specialist

Pleasant Grove, UT · On-site

... Document Shredding, and Solid Waste & Recycling services. We were recently ranked #16 on the 2024 ... Identify missing contract details and work closely with Sales to resolve gaps and protect long-term ...

United Bank

Facilities Administrator

Chantilly, VA · On-site

... contracts, fire extinguishers, pest control, document destruction/shredding, and administrative oversight of the facilities ticketing system. RESPONSIBILITIES: * Participate in vendor selection ...

AppleOne

Document Specialist

Bellevue, WA · On-site

$25/hr

Job Summary We are seeking a dependable Document Specialist for a contract opportunity in Bellevue ... by preparing documents for shredding or long-term retention after digitization. - Work ...

Integrated Resources

Clerk

Calumet City, IL

$14.75 - $18.25/hr

The main tasks will be reading and updating procedures as directed in Microsoft Office, sorting and filing documents, and shredding or destroying old documents. This will be for a 3-month contract ...

Hire Talent

Clerk

Calumet City, IL

$16.25 - $21.50/hr

Calumet City, IL Job Duration: 3 months (Contract) Shift Hours: Mon-Fri 40 hours a week with ... shredding or destroying old documents.

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Contract Document Shredding information

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How much do contract document shredding jobs pay per hour?

As of Jun 10, 2026, the average hourly pay for contract document shredding in the United States is $25.64, according to ZipRecruiter salary data. Most workers in this role earn between $18.99 and $31.25 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Contract Document Shredding Specialist, and why are they important?

To thrive as a Contract Document Shredding Specialist, you need attention to detail, knowledge of security protocols, and a high school diploma or equivalent. Familiarity with industrial shredding equipment, secure disposal procedures, and sometimes certification in data destruction standards are typically required. Reliability, discretion, and strong organizational skills help you maintain confidentiality and ensure compliance with legal requirements. These skills are essential to protect sensitive information, uphold client trust, and meet regulatory standards for secure document destruction.

What are some common challenges faced in a Contract Document Shredding role, and how can they be addressed?

A key challenge in Contract Document Shredding is ensuring the secure and confidential handling of sensitive materials while meeting strict deadlines. Team members must carefully follow protocols to avoid accidental disclosure of information and maintain compliance with data protection laws. Communication with clients and colleagues is essential to clarify document types, shredding requirements, and scheduling. Staying organized and detail-oriented helps prevent errors, while ongoing training in privacy regulations ensures best practices are upheld.

What is the difference between Contract Document Shredding vs Document Destruction Specialist?

AspectContract Document ShreddingDocument Destruction Specialist
CredentialsMay require OSHA training, security clearancesSimilar certifications, often includes OSHA and security training
Work EnvironmentSecure shredding facilities, client sitesSecure facilities, client sites, mobile destruction services
Employer & Industry UsageDocument shredding companies, secure disposal servicesDestruction service providers, secure document disposal companies

Both roles focus on securely destroying sensitive documents, often requiring similar certifications and working in secure environments. The main difference is that Contract Document Shredding emphasizes contractual shredding services, while Document Destruction Specialists may have broader responsibilities including mobile destruction and client consultation.

What is contract document shredding?

Contract document shredding is the process of securely destroying physical documents that contain sensitive or confidential information related to business contracts. This service ensures that the details within contracts, such as financial terms, personal data, and proprietary information, are permanently destroyed and cannot be reconstructed or misused. Professional shredding companies use industrial-grade shredders and follow strict protocols to maintain compliance with privacy laws and protect businesses from data breaches. Regular shredding of outdated or expired contracts helps organizations manage their records efficiently and minimize legal risks.
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Contract Document Shredding jobs near you
Infographic showing various Contract Document Shredding job openings in the United States as of June 2026, with employment types broken down into 90% Full Time, and 10% Part Time. Highlights an 95% In-person, and 5% Hybrid job distribution, with an average salary of $53,329 per year, or $25.6 per hour.

RFP Shredding and Scanning

School City of East Chicago

East Chicago, IN • On-site

$15.50 - $18.75/hr

Full-time

Posted 22 days ago

Job description

REQUEST FOR PROPOSALS (RFP)

Document Scanning, Digitization, and Secure Shredding Services

School City of East Chicago


1. INTRODUCTION

The School City of East Chicago (“District”) invites qualified vendors to submit sealed proposals to provide comprehensive document scanning, digitization, indexing, records management conversion, and secure shredding services.

The purpose of this RFP is to convert existing physical records into a secure, searchable digital format while ensuring compliance with applicable federal and Indiana records retention laws. The selected vendor shall provide a turnkey solution including all labor, equipment, materials, transportation, supervision, and secure destruction services.

The District does not have internal manpower available to assist with preparation, boxing, scanning, indexing, or shredding.


2. PROJECT OBJECTIVES

The District seeks to:

  • Digitize archived personnel, student, financial, and administrative records
  • Implement searchable, OCR-enabled digital files
  • Establish an organized electronic records structure
  • Reduce physical storage volume
  • Securely shred eligible records in compliance with retention schedules
  • Ensure FERPA-compliant handling of student records


3. PROJECT SCOPE

The project consists of scanning, indexing, quality control, digital delivery, and secure shredding of approximately:

  • 600–650 banker boxes, bins, and equivalent storage units
  • 5 lateral file cabinets (5 drawers each)
  • 12 vertical filing cabinets (4 drawers each)
  • Multiple oversized and specialty storage containers

Records are located primarily in:

  • Administration Building (Gym – Old Locker Room and Adjacent Areas)
  • Special Education Main Office and Storage Areas

A detailed inventory is attached as Appendix A – Project Scope & Inventory.


4. REQUIRED SERVICES

A. Document Preparation

  • Removal of staples, clips, bindings
  • Repair of torn pages (if required)
  • Sorting and batching
  • Labeling and tracking

B. Scanning & Digitization

  • Minimum 300 DPI resolution
  • OCR-enabled searchable PDFs
  • Metadata tagging (department, year, file type)
  • Indexed file hierarchy approved by District
  • Quality assurance procedures

C. Data Delivery

  • Secure electronic format (PDF or agreed format)
  • External hard drive and/or secure cloud access
  • Structured folder architecture
  • Backup copy provided
  • Documentation of indexing methodology

D. Secure Shredding

  • NAID-certified shredding preferred
  • Certificate of Destruction required
  • Secure chain-of-custody documentation
  • On-site shredding preferred where feasible

E. Compliance & Security

Vendor must demonstrate compliance with:

  • FERPA
  • HIPAA (where applicable)
  • Indiana public records retention laws
  • Data security best practices
  • Background screening of assigned personnel


5. VENDOR QUALIFICATIONS

Vendors must provide:

  • Company overview and history
  • Experience with K–12 public school districts
  • References (minimum of three public sector clients)
  • Proof of insurance (General Liability, Workers Compensation, Cyber Liability)
  • Certifications (NAID, ISO, or other applicable standards)
  • Description of staffing model


6. PROPOSAL REQUIREMENTS

Proposals must include:

A. Executive Summary

Overview of proposed approach and qualifications.

B. Technical Approach

  • Workflow description
  • Scanning methodology
  • Indexing strategy
  • Quality control process
  • Security protocols
  • Timeline for completion

C. Pricing Proposal

Provide detailed pricing including:

  • Per box scanning cost
  • Per cabinet scanning cost
  • Per image cost (if applicable)
  • OCR and indexing fees
  • Labor and preparation fees
  • Transportation fees (if off-site)
  • Secure shredding cost (per pound or per box)
  • Any optional services

All pricing must clearly identify:

  • Fixed vs. variable costs
  • Minimum volume requirements
  • Additional or contingency fees

D. Project Timeline

Provide a detailed timeline from contract execution through project completion.


7. EVALUATION CRITERIA

Proposals will be evaluated based on:

  • Experience with K–12 or public sector clients
  • Security and compliance safeguards
  • Technical approach and quality controls
  • Cost competitiveness and transparency
  • Ability to meet project timeline
  • References

The District is not obligated to select the lowest-cost proposal.


8. RFP TIMELINE

Milestone Date

RFP Issued June 1, 2026

Questions Due June 8, 2026 – 4:00 PM CST

Responses to Questions Posted June 10, 2026

Proposals Due June 15, 2026 – 2:00 PM CST

Vendor Interviews (if needed) June 22, 2026

Board Approval July 1, 2026

Project Start Date July 15, 2026


Anticipated Completion No later than October 1, 2026


Late proposals will not be accepted.


9. SUBMISSION INSTRUCTIONS

Submit electronic proposals in PDF format to:


Dr. Stacey McJunkins

Director of Human Resources

smcjunkins@ecps.org

(219) 391-4100 ext. 12341


Joe Guardiola

Human Resources Coordinator

jguardiola@ecps.org

(219) 391-4100 ext. 12013


Subject Line: RFP – Document Scanning & Secure Shredding Services


10. TERMS & CONDITIONS

  • Compliance with Indiana procurement laws is required.
  • The District reserves the right to reject any or all proposals.
  • The District may negotiate terms in its best interest.
  • Final contract award is subject to Board approval.
  • All proposal materials become property of the District.
  • Vendors must disclose any conflicts of interest.


APPENDIX A

Project Scope & Inventory

Document Scanning and Secure Shredding Services

School City of East Chicago

________________________________________

SECTION I

ADMINISTRATION BUILDING

Gym – Old Locker Room & Adjacent Areas

________________________________________

A. Lateral File Cabinets (HR / Inactive Files)

Description Quantity Drawers per Cabinet Approx. Drawer Depth

Lateral File Cabinets 3 5 drawers 38"

Lateral File Cabinets 2 5 drawers 33"

________________________________________

B. Banker Boxes – Entry Area

Description Quantity

Standard Banker Boxes 42

Large Banker Boxes 17

Banker Boxes by Lockers 3

________________________________________

C. Small Backroom – CFO/Business Files

Description Quantity

Banker Boxes – CFO/Business Files 7

Banker Box – “CFO Old Files” 1

________________________________________

D. Shower Area – Mixed Files

Description Quantity

Standard Banker Boxes 137

Large Banker Boxes 16

Specialty Boxes (23”x17”x21” – “Do Not Destroy”) 6

Title I Binders 1

________________________________________

E. Hallway / Locker Areas

Description Quantity

Standard Banker Boxes 101

Large Banker Boxes 26

Strategic Planning Books 1

Medical Files 1

Superintendent Correspondence – 21” Plastic Bins 2

Plastic Bins – 21” 3

Boxes – 19x18x16.5h 13

Boxes – 19x18x26h 13

File Cabinet – Central HS Files 1

________________________________________

F. Front of Gym – Financial Records

Description Quantity

Pay Vouchers – Standard Banker Boxes 22

Pay Vouchers – Large Banker Box 1

Audit / PO / Docket – Standard Banker Boxes 17

Audit / PO / Docket – Large Banker Boxes 11

________________________________________

SECTION II

SPECIAL EDUCATION RECORD STORAGE

________________________________________

A. Main Office – Filing Cabinets

Description Quantity Drawers per Cabinet Approx. Drawer Depth

Vertical Filing Cabinets 12 4 drawers 26"

________________________________________

B. Along Wall (Wrapped Files)

Description Quantity

Standard Banker Boxes 105

Large Banker Boxes 1

Boxes – 19x18x16.5h 5

Boxes – 14x20x15.5h 5

Boxes – 19x18x26h 1

________________________________________

C. Additional Special Education Storage

Description Quantity

Loose Banker Boxes (Across from Wall) 49

Banker Boxes (On/Under Tables) 49

________________________________________

ESTIMATED TOTAL PROJECT VOLUME

• Approximately 600–650 banker boxes, bins, and equivalent storage units

• 5 lateral file cabinets (5 drawers each)

• 12 vertical filing cabinets (4 drawers each)

• Mixed specialty and oversized boxes

Final quantities subject to verification prior to contract execution.

________________________________________

RECORD TYPES INCLUDED (NON-EXHAUSTIVE)

• Personnel files

• Student records (including Special Education records)

• Financial records (vouchers, audits, purchase orders)

• Business office files

• Superintendent correspondence

• Title I documentation

• Archived administrative records

All records must be handled in accordance with:

• FERPA requirements

• Indiana public records retention laws

• Applicable confidentiality and privacy regulations

________________________________________

SPECIAL HANDLING NOTES

• Boxes labeled “Do Not Destroy” must be scanned and returned unless otherwise directed.

• Certain financial and student records may require indexed categorization by year and department.

• Chain-of-custody documentation is required for all materials removed from District premises.

• Vendor must provide Certificate of Destruction for all shredded materials.