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Contract Bookkeeper Jobs in Santa Rosa, CA (NOW HIRING)

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Contract Bookkeeper information

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$14

$26

$38

How much do contract bookkeeper jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for contract bookkeeper in Santa Rosa, CA is $26.58, according to ZipRecruiter salary data. Most workers in this role earn between $21.54 and $30.24 per hour, depending on experience, location, and employer.

What is a contract bookkeeper?

A contract bookkeeper is a financial professional who is hired on a temporary or part-time basis to manage a company's financial records. Their responsibilities typically include recording transactions, reconciling accounts, managing payroll, and preparing basic financial reports. Unlike full-time employees, contract bookkeepers work as independent contractors and may serve multiple clients at once. This flexibility allows businesses to access bookkeeping expertise as needed, without committing to a permanent hire.

What are the key skills and qualifications needed to thrive as a contract bookkeeper?

To thrive as a Contract Bookkeeper, you need a solid understanding of accounting principles, attention to detail, and experience with financial record-keeping, often supported by a degree in accounting or bookkeeping and relevant experience. Proficiency with accounting software such as QuickBooks, Xero, or Sage, along with familiarity with spreadsheets and invoicing systems, is typically required. Strong organizational skills, integrity, and effective communication enable bookkeepers to manage multiple clients and maintain trust. These abilities are crucial for ensuring accurate financial records, compliance, and successful client relationships.

What is the difference between Contract Bookkeeper vs Part-Time Bookkeeper?

AspectContract BookkeeperPart-Time Bookkeeper
CredentialsTypically requires bookkeeping certifications or experienceSimilar credentials, often with less emphasis on formal certifications
Work EnvironmentFreelance or remote, project-basedUsually in-office or remote, scheduled hours
Employer UsageHired for specific projects or short-term needsEmployed for ongoing part-time work
Search IntentContract Bookkeeper vs Part-Time Bookkeeper

Both roles involve bookkeeping skills and similar credentials, but Contract Bookkeepers typically work on a project basis, often remotely, and are hired for specific tasks. Part-Time Bookkeepers usually have scheduled hours and may work in-office or remotely for ongoing support. The choice depends on whether you need temporary, project-based help or consistent, part-time assistance.

How do contract bookkeepers typically manage communication and workflow with multiple clients simultaneously?

Contract bookkeepers often juggle several clients at once, so strong organizational and communication skills are essential. Most use cloud-based accounting software and project management tools to track deliverables, deadlines, and client correspondence. Regularly scheduled check-ins, clear documentation, and setting expectations upfront help ensure each client receives prompt, accurate service. It's common to work both independently and collaboratively with clients' accountants or finance teams to resolve discrepancies and prepare reports.
What are the most commonly searched types of Bookkeeper jobs in Santa Rosa, CA? The most popular types of Bookkeeper jobs in Santa Rosa, CA are:
What are popular job titles related to Contract Bookkeeper jobs in Santa Rosa, CA? For Contract Bookkeeper jobs in Santa Rosa, CA, the most frequently searched job titles are:
What job categories do people searching Contract Bookkeeper jobs in Santa Rosa, CA look for? The top searched job categories for Contract Bookkeeper jobs in Santa Rosa, CA are:
What cities near Santa Rosa, CA are hiring for Contract Bookkeeper jobs? Cities near Santa Rosa, CA with the most Contract Bookkeeper job openings:
Contract Bookkeeper jobs near you
Infographic showing various Contract Bookkeeper job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 74% Full Time, 22% Part Time, 2% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $55,293 per year, or $26.6 per hour.

Finance & Administrative Specialist

Portola Systems Inc.

Santa Rosa, CA

$80K/yr

Full-time

Posted 28 days ago

Job description

Portola Systems is a managed service provider serving SMB and public-sector clients across the San Francisco Bay Area. We are seeking a detail-oriented, collaborative Finance & Administrative Specialist to support our finance and administrative operations. Reporting to the Finance Manager, this role is responsible for day-to-day bookkeeping, contract administration, payroll, benefits coordination, and related administrative functions. This is a high-precision, task-focused role best suited for a well-organized professional who thrives in a collaborative support environment.

This is a hybrid remote and on-site position based in Sonoma County. On-site presence is preferred; however, 100% remote arrangements will be considered for qualified candidates. Only currently considering candidates in California and Oregon. 

Compensation:

$70,000 - $80,000 yearly


Responsibilities:

Accounts Receivable & Billing

  • Generate daily hardware/software invoices in QuickBooks Online (QBO) and the Professional Services Automation & Billing System (PSA).
  • Prepare and release monthly recurring service and project billing.
  • Track customer deposits and ensure timely, accurate revenue recognition.
  • Reconcile PSA and QBO to confirm billing accuracy and timing.

Contract Administration

  • Monitor contract expirations, discounts, and renewals.
  • Coordinate with Sales and Service teams for client onboarding and compliance documents such as Certificates of Insurance (COIs).

Accounts Payable

  • Provide backup support to AP Clerk by preparing weekly AP runs and resolving vendor inquiries, tracking credit-line usage, and ensuring proper approvals.

Payroll & HR Support

  • Verify timesheets and process bi-weekly payroll, including certified payroll.
  • Coordinate health, dental, HSA, 401(k), and other benefit enrollments and changes.
  • Assist with onboarding/offboarding, personnel records, and responding to HR-related questions.

Month-End & Compliance

  • Assist with monthly close and state/local tax filings.
  • Support preparation of 1099s and year-end audit documentation.

Administrative Operations

  • Manage calendars and trackers for contract renewals, licenses, and benefits.
  • Respond to internal HR requests promptly.
  • Support document control, reporting, and improvement initiatives directed by the Finance Manager and Accounting Manager.

Qualifications:

Education/Training

  • Completion of a Bookkeeper Certificate Program (e.g., SRJC Bookkeeper Certificate Program) or an Associate’s degree in Accounting, Finance, or a related field.

Experience

  • 5+  years in accounting support roles desired.
  • 1+ years in a professional services environment is a plus.
  • Management experience a plus.
  • Management of insurance and bonding policies.
  • Hands-on use of QuickBooks Online (QBO) and a Professional Services Automation & Billing System.
  • Payroll and basic HR/benefits administration for teams under 30 employees.
  • Experience with customer contracts and administrative compliance tracking.

Skills

  • Proficient in Microsoft Office, especially Excel, Outlook, and Teams.
  • Strong task and time management skills with a high degree of accuracy.
  • Clear written and verbal communication skills across teams.
  • Ability to manage confidential financial and personnel information with discretion.

Preferred Attributes

  • Prior experience in IT services or a managed service provider setting.
  • Knowledge of California HR/payroll requirements.
  • Familiarity with audit support and regulatory filings (e.g., sales tax, e-waste).

About Company

Portola Systems is a Sonoma County-based managed IT services provider supporting SMBs and public-sector clients throughout the Bay Area. Since 1994, we’ve delivered secure, scalable technology solutions with a focus on long-term partnerships. Our mission is to help clients work smarter with reliable, personalized support. Clients describe us as “brilliant engineers with outstanding support” and praise our “can-do, here-to-help approach.” We value integrity, responsiveness, and teamwork. With under 30 team members, we blend the deep expertise of a larger firm with the agility and care of a boutique provider. We foster a collaborative, growth-minded culture where people feel trusted and empowered. Joining Portola means being part of a tight-knit team that thrives on solving complex challenges and delivering excellence to the communities and businesses we serve.