ZipRecruiter

Log In

1

Construction Administrative Assistant Jobs in Puerto Rico

Envocore, LLC

PR · On-site

$15/hr

Provide day-to-day administrative support to the Operations and Routing teams by creating work ... operational guidelines. * Assist with reviewing the Ensight map to identify apartments ...

Adecco

Asistente Administrativo

San Juan, PR

$13 - $14/hr

Asignación para vehículo propio Resumen del Puesto El/la Asistente Administrativo(a) será responsable de brindar apoyo administrativo y operacional a la organización, asegurando el manejo ...

Lifelink Foundation

Admin Assistant 1 PR

Guaynabo, PR

$14.75 - $20/hr

What You'll Do As an Administrative Assistant 1, you will directly contribute to LifeLink's life-saving mission. Performs administrative, secretarial and reception duties in support of all general ...

LifeLink

Admin Assistant 1 PR

Guaynabo, PR · On-site

$14.75 - $20/hr

What You'll Do As an Administrative Assistant 1, you will directly contribute to LifeLink's life-saving mission. Performs administrative, secretarial and reception duties in support of all general ...

Priority Care Services LLC

PR · On-site

$10.50/hr

Resumen Responsable de la recepción en todo momento. Atender, transferir, enviar mensajes y resolver situaciones de llamadas telefónicas. Prepara cartas, memorandos, informes, presentaciones y ...

Priority Care Services LLC

PR · On-site

$10.50/hr

Resumen Responsable de la recepción en todo momento. Atender, transferir, enviar mensajes y resolver situaciones de llamadas telefónicas. Prepara cartas, memorandos, informes, presentaciones y ...

Aireko

Estimates Assistant (M/F)

Caguas, PR · On-site

The Estimates Assistant supports the Estimating Department by handling a variety of administrative tasks related to the bidding and proposal processes in our construction company. This role requires ...

Para la Naturaleza

PR · On-site

$17.25 - $23.25/hr

Asistente de ManejoUbicación: Lares, Puerto Rico Tipo de Empleo: Tiempo Completo | Posición Regular (40 horas semanales) Únete a Para la Naturaleza y Ayuda a Conservar los Recursos Naturales de ...

Liga Puertorriquena Contra el Cáncer

PR · On-site

$17.75 - $24/hr

Resumen del Puesto: Provee servicios de Terapia Ocupacional y cuidado al paciente, bajo la supervisión del Terapista Ocupacional, en aquellos procedimientos generales que no son exclusivos del ...

Liga Puertorriquena Contra el Cáncer

PR · On-site

$17.75 - $24/hr

Resumen del Puesto: Provee servicios de Terapia Ocupacional y cuidado al paciente, bajo la supervisión del Terapista Ocupacional, en aquellos procedimientos generales que no son exclusivos del ...

Para la Naturaleza

PR · On-site

$17.25 - $23.25/hr

Somos Para la Naturaleza, una organización privada de conservación ambiental sin fines de lucro en Puerto Rico. Nos encontramos reclutando a través de agencia, la posición a tiempo completo de ...

previous page

Showing results 41-60

All JobsConstruction Administrative JobsConstruction Administrative Assistant JobsConstruction Administrative Assistant Jobs in Puerto Rico

Construction Administrative Assistant information

What is a construction administrative assistant?

Construction Administrative Assistants are professionals who support construction projects by handling administrative and clerical tasks. Their responsibilities often include managing project documentation, scheduling meetings, processing invoices, coordinating with contractors, and maintaining records for compliance and safety. They play a vital role in ensuring smooth communication between project managers, construction teams, vendors, and clients. By keeping operations organized and efficient, they help projects stay on schedule and within budget.

What does a construction administrative assistant do?

A construction administrative assistant provides clerical support to a project manager, contractor, or another construction professional. When it comes to your duties and responsibilities, you answer phones, schedule meetings, manage the office, help prepare the budget for projects, and ensure office supplies are in stock. You also have numerous business responsibilities. You prepare financial documentation, do essential bookkeeping, invoice contractors and suppliers, negotiate prices with vendors or service providers, and address any billing or ordering issues with vendors. If you are a senior administrator you may have managerial duties and must delegate tasks to other office workers.

What are the key skills and qualifications needed to thrive as a construction administrative assistant, and why are they important?

To thrive as a Construction Administrative Assistant, you need strong organizational skills, attention to detail, and familiarity with standard office practices, often supported by a high school diploma or associate degree. Proficiency with construction management software, Microsoft Office Suite, and document control systems is typically required. Effective communication, problem-solving, and time management are vital soft skills for managing project documentation and coordinating with multiple stakeholders. These abilities ensure smooth project workflows, accurate record-keeping, and efficient support for construction teams.

How does a construction administrative assistant typically collaborate with project managers and on-site teams?

Construction Administrative Assistants play a crucial role in facilitating communication between project managers, subcontractors, and on-site crews. They are often responsible for distributing project documentation, coordinating schedules, and ensuring all necessary permits and compliance records are up to date. By managing correspondence and organizing meetings, they help keep projects on track and support smooth operations. Effective collaboration requires strong organizational skills, attention to detail, and the ability to adapt to the fast-paced nature of construction projects.

What is the difference between Construction Administrative Assistant vs Construction Office Coordinator?

AspectConstruction Administrative AssistantConstruction Office Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationSimilar credentials; often requires experience in office management within construction
Work EnvironmentOffice setting on construction sites or company officesPrimarily office-based, coordinating between teams and clients
Job ResponsibilitiesScheduling, document management, assisting project teamsOverseeing administrative operations, managing communication flow

The Construction Administrative Assistant and Construction Office Coordinator roles share similar credentials and work environments, focusing on supporting construction projects through administrative tasks. The main difference lies in scope: the Administrative Assistant typically handles specific support duties, while the Office Coordinator manages broader administrative operations within the construction office.

More about Construction Administrative Assistant jobs

What are popular job titles related to Construction Administrative Assistant jobs in Puerto Rico?

For Construction Administrative Assistant jobs in Puerto Rico, the most frequently searched job titles are:

What job categories do people searching Construction Administrative Assistant jobs in Puerto Rico look for?

The top searched job categories for Construction Administrative Assistant jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Construction Administrative Assistant jobs?

Cities in Puerto Rico with the most Construction Administrative Assistant job openings:

Construction Administrative Assistant jobs near you
Infographic showing various Construction Administrative Assistant job openings in Puerto Rico as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Executive Administrative Assistant

Teselta

San Juan, PR • On-site

Full-time

Re-posted 6 days ago

Job description

Requirements

  • Bachelor's degree in administration or related field.
  • 5 years' experience in Administrative Assistant roles at executive level.
  • Excellent written and verbal communication skills.
  • Strong time management and organizational abilities.
  • Proficiency with office productivity tools and a willingness to learn new software and systems.
  • Flexible, adaptable team player with a commitment to confidentiality.
  • Experience in budget and expense management.

Experience in developing internal processes and filing systems.

  • Logical thinker, attention to detail, and good analytical and problem-solving skills.

Able to coordinate and establish priorities.

Strong organizational skills with ability to multi-task.

Proficientincomputer software such as: Word, Excel, Power point

Fully Bilingual.

Key Responsibilities:

Support for CEO:

Provide professional and personal scheduling for the CEO, managing agendas, emails, phone calls, and client interactions.

Coordinate complex scheduling and information flow for senior executives.

Manage travel logistics for senior executives, including transportation, accommodations, and meals.

Confidential Matters:

Proper management of sensitive information related to the CEO and the organization.

Executive Communications: All emails, phone calls, and messages, whether personal or professional, should be treated with confidentiality. You may be privy to discussions and correspondence that contain sensitive information.

Handle documents, reports, and memos that are of a confidential nature is a regular part of this role. It is essential to maintain their security and prevent unauthorized access.

Accurate recording of meeting minutes is crucial. The information discussed during meetings, whether strategic or personal, should be treated with the utmost discretion and never disclosed without proper authorization.

Entrusted with CEO personal matters, such as managing their personal schedule, correspondence, and confidential family or health-related information. These matters must remain private and protected.

Filing and recording of Corporate records, personal files, and other documents should be handled with care and kept secure.

Discretion and confidentiality with access to information that is not meant for public knowledge.

Build and maintain trust with the CEO and the executive team is critical. Maintain discretion, reliability, and the ability to safeguard personal and confidential information.

Administrative Support:

Assist CEO and C Level executives in daily administrative tasks, including calendar management, meeting coordination, and correspondence handling.

Arrange travel itineraries and accommodations for executives, ensuring seamless logistics.

Prepare and distribute meeting materials, agendas, and presentations.

Record accurate meeting minutes, documenting discussions, and decisions.

Assist in document preparation, editing, and report creation.

Manage executive's appointment schedule, plan meetings, and attend to travel arrangements.

Welcome guests and customers, both in person and on the telephone, and answer inquiries.

Maintain confidentiality and protect operations.

Complete projects by assigning work with clerical staff and ensuring results are delivered.

Secure information through database backups.

Maintain office supplies inventory and equipment.

Stay updated through education and professional development.

Provide office support, including typing, dictation, spreadsheet creation, and maintenance of filing systems.

Organize team communications and plan internal and off-site events.

Communication and Coordination:

Manage and prioritize incoming communications, redirecting as necessary.

Liaise with internal and external stakeholders, facilitating effective collaboration.

Act as a liaison between executives and various stakeholders, handling inquiries and resolving issues professionally.

Special Projects:

Coordinate and oversee special projects, including data research and report preparation.

Organize and maintain files and records to ensure accessibility and accuracy.

Additional Functions:

To Fulfill duties and responsibilities of the position as stipulated in the Job Description. Conform with all the Company's People Department Policies.

Observe the safety and hygiene measures established by the Company.

Not engaging in improper, disorderly, criminal, or immoral behavior that may reasonably affect the best interests of the Company.

Comply with the orders and instructions of your direct supervisor.

Do not compete with the activity and business of the Company.

Working Conditions/ Physical Requirements

While performing the duties of this job, the employee is regularly required to talk and hear.

The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl.

The employee must frequently lift and/or move up to 10 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Note: This Job Description details the general position requirements and responsibilities. However, it should not be stipulated that they should be considered as absolute. The company may require the employee to perform other related duties which are not detailed in this Job Description in order to meet the objectives of the position in relation to the requirements of the company. Should you have any questions regarding your roles and responsibilities, please contact your immediate supervisor or People Department Representative.

Apply