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Conference Room Coordinator Jobs (NOW HIRING)

Sidley

Conference Center Coordinator

Houston, TX · On-site

$42K - $66K/yr

Utilizes room scheduling system to assign conference rooms and coordinates with reception and office services as needed * Follows up with meeting hosts to confirm details prior to meeting and request ...

Wisconsin

Conference Coordinator

Madison, WI · On-site

$23.50/hr

The Conference Coordinator will collaborate with campus departments and organizers to oversee all aspects of event planning, including, logistics coordination, room diagrams, food and beverage ...

Benchmark

Group Room Coordinator

Lumberton, NC · On-site

$15.25 - $19.50/hr

Windrose on Hudson - a Riverside Conference Experience off the banks of the Hudson River nestled ... The Group Rooms Coordinator plays an integral role in partnering with our Group Sales team ...

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How much do conference room coordinator jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for conference room coordinator in the United States is $23.83, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $26.20 per hour, depending on experience, location, and employer.

What is a conference room coordinator?

Conference Room Coordinators are professionals responsible for managing and organizing the scheduling, setup, and maintenance of conference rooms in an office or event space. They ensure that rooms are properly prepared for meetings and events, including arranging furniture, setting up technology, and handling any special requirements. Additionally, they coordinate with staff and vendors to resolve issues, maintain booking calendars, and provide support to ensure meetings run smoothly.

What are the key skills and qualifications needed to thrive as a conference room coordinator?

To thrive as a Conference Room Coordinator, you need excellent organizational skills, attention to detail, and experience with scheduling or facilities management, often supported by a high school diploma or relevant administrative background. Familiarity with booking and calendar systems like Outlook, room management software, and basic AV equipment is typically required. Strong interpersonal communication, problem-solving abilities, and customer service orientation help you manage diverse requests and ensure smooth operations. These skills ensure that meetings and events run efficiently, minimizing disruptions and supporting a productive workplace environment.

What are some common challenges faced by conference room coordinators, and how can they be addressed?

Conference Room Coordinators often encounter challenges such as last-minute booking requests, schedule conflicts, and ensuring that meeting spaces are properly equipped and ready for use. To address these challenges, coordinators typically rely on robust scheduling software, maintain clear communication with all stakeholders, and develop proactive checklists for room setup and technology requirements. Effective time management and quick problem-solving skills are essential, as is fostering strong working relationships with IT, facilities, and administrative teams to ensure smooth operations.

What is the difference between Conference Room Coordinator vs Event Coordinator?

AspectConference Room CoordinatorEvent Coordinator
Primary ResponsibilitiesManaging conference room bookings, setup, and technical equipmentPlanning and executing various events, including conferences, meetings, and social gatherings
Work EnvironmentCorporate offices, conference centersVenues, hotels, corporate or public event spaces
Required SkillsOrganization, technical knowledge, customer serviceEvent planning, coordination, communication
CertificationsOften not required, but certifications in hospitality or event management can helpEvent planning certifications (e.g., CMP) are common but not mandatory

While both roles involve coordination and customer service, the Conference Room Coordinator focuses on managing specific conference spaces and technical setups within a corporate environment. In contrast, the Event Coordinator handles a broader range of events, often outside the office setting, requiring more extensive planning and logistics skills.

What cities are hiring for Conference Room Coordinator jobs?

Cities with the most Conference Room Coordinator job openings:

What states have the most Conference Room Coordinator jobs?

States with the most job openings for Conference Room Coordinator jobs include:

What are popular job titles related to Conference Room Coordinator jobs?

For Conference Room Coordinator jobs, the most frequently searched job titles are:

Conference Room Coordinator jobs near you
Infographic showing various Conference Room Coordinator job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 66% Full Time, 24% Part Time, 1% Temporary, and 7% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $49,573 per year, or $23.8 per hour.

Conference Center Coordinator

New York, NY

Cravath, Swaine & Moore LLP
Law Firms • 1 - 5K employees
Learn more about Cravath, Swaine & Moore LLPexternal

$60K - $70K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 8 days ago

Key responsibilities

  • Reserves conference rooms and spaces and liaises with other departments to ensure all needs are met

  • Coordinates all conference and meeting needs including catering, signage, materials, floor plans, room set-up, speaker arrangements, registration table set-ups and audio-visual requirements

  • Communicates directly with clients before, during and after their events, maintaining a positive relationship and responding to inquiries and requests in a timely manner

Job description

OVERVIEW

The Conference Center Coordinator is the point of contact for all visitors, Conference Center users and client requests.  The Coordinator is responsible for greeting all external guests and booking all onsite meetings and internal special functions using Rendezvous Booking Software. 

RESPONSIBILITIES
  • Reserves conference rooms and spaces, and liaises with other departments to ensure all needs are met;
  • Coordinates all conference and meeting needs including: catering, signage, materials, floor plans, room set-up, speaker arrangements, registration table set-ups and audio-visual requirements;
  • Communicates directly with clients before, during and after their events, maintaining a positive relationship and responding to inquiries and requests in a timely manner;
  • Efficiently handles numerous phone calls and emails with new booking requests and changes;
  • Accurately enters all event information into Rendezvous software system to ensure all staff have event information readily available and can respond to any/all client requests;
  • Creates floor plans and layouts using Visio software in a timely and efficient manner;
  • Provides on-site support, including creating name tags and table tents, copying and printing, coat check, setting out materials and signage, greeting, directing and escorting clients;
  • Assists with directing clients to the coat room, training/breakout rooms, pantry areas, the Conference Center, Business Center, cafeteria, their hotel or area restaurants, etc.;
  • Assists clients with any copying and printing requests;
  • Delivers emergency messages immediately to partners and clients in meetings;
  • Answers telephone and consoles, directs inquiries and takes messages. Assists callers with conference calls and overseas calls;
  • Meets, greets and directs clients and visitors to the Firm as point of contact after Security;
  • Registers incoming visitors into MyKastle system;
  • Follows the correct procedures for notifying hosts and directing visitors, as needed;
  • Answers client questions concerning conference space, set-up, AV equipment and Conference Center capabilities;
  • Keeps Conference Center desk area neat and well stocked with supplies;
  • Produces and circulates reports of upcoming booking details;
  • Maintains consistent lines of communication between clients and management team, and escalates to Manager of Events and Conference Services when needed;
  • Provides Manager of Events & Conference Services with feedback;
  • Assists Manager of Events and Conference Services with coordinating staff training when necessary; and
  • Performs other duties, as assigned.
QUALIFICATIONS
  • High School diploma or equivalent required; college degree strongly preferred;
  • Preferably 3+ years of reception, hospitality and event planning experience in a corporate environment;
  • Excellent oral and written communication skills;
  • Strong organizational, project and time management skills;
  • Proficiency in Rendezvous or comparable Booking Software;
  • Knowledge of MyKastle or comparable Visitor Management Solution;
  • Knowledge of Microsoft Office;
  • Proficiency in Visio software a plus;
  • Proficient in use of Cisco phones;
  • Interfaces and communicates effectively with lawyers, staff and employees of all levels to implement successful events;
  • Excellent organizational and administrative skills with the ability to prioritize and carry out multiple tasks simultaneously;
  • Maintains a consistently pleasant and professional demeanor, with a willingness to take ownership and responsibility;
  • Works well under pressure and carries out responsibilities with little supervision;
  • Punctual, dependable and dedicated to achieving operational excellence;
  • Discreet, ethical and committed to maintaining a high degree of confidentiality;
  • Able to work independently, meet multiple deadlines and respond well to change; and
  • Availability to work overtime, as needed.

This position is located in our New York office. The hours for this position are 9:00 a.m. to 5:00 p.m., Monday through Friday. The estimated salary range for this position is $60,000 to $70,000 plus overtime. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts.

Employment Type: FULL_TIME

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