ZipRecruiter

Log In

1

Receptionist Conference Room Coordinator Jobs (NOW HIRING)

Socket.dev

Conference Room Manager

Washington, DC · On-site

$80 - $100/hr

The Conference & Events Coordinator works collaboratively with the Conference & Events Manager and fellow Coordinator to support the daily operations of conference and event spaces, ensuring an ...

Impyrian

A/V TECHNICIAN I

Silver Spring, MD · On-site

Report to the Sr. A/V Conference Room Coordinator/Lead Conference Room Coordinator and Operations Manager in all aspects of their operations. * Evaluates equipment specifications and requests, makes ...

IMPYRIAN

A/V TECHNICIAN I

Silver Spring, MD · Remote

$22.60 - $25/hr

Report to the Sr. A/V Conference Room Coordinator/Lead Conference Room Coordinator and Operations Manager in all aspects of their operations. * Evaluates equipment specifications and requests, makes ...

Akin

Conference Services Coordinator

Houston, TX · On-site

The Conference Services Coordinator is expected to maintain expertise in the tasks or services ... Manage online Conference Room Scheduling system, with the assistance of the Receptionist, to ensure ...

Akin Gump

Conference Services Coordinator

Houston, TX · On-site

The Conference Services Coordinator is expected to maintain expertise in the tasks or services ... Manage online Conference Room Scheduling system, with the assistance of the Receptionist, to ensure ...

Robert Half

Receptionist

Everett, WA · On-site

$20 - $24/hr

We are seeking an enthusiastic, professional, and customer-focused Receptionist / Front Desk ... Familiarity with conference room scheduling systems and event coordination.

Jones Walker LLP

Receptionist

Birmingham, AL · On-site

$14.75 - $19.50/hr

The Receptionist serves as the first point of contact for clients, attorneys, vendors, and visitors ... This position manages the front desk, coordinates conference room and hospitality services ...

Jones Walker LLP

Receptionist

Birmingham, AL · On-site

$14.75 - $19.50/hr

This position manages the front desk, coordinates conference room and hospitality services ... Prior receptionist, customer service, hospitality, or administrative experience required; law firm ...

next page

Showing results 1-20

All JobsArts And Entertainment JobsEvent JobsConference Coordinator JobsReceptionist Conference Room Coordinator Jobs

Receptionist Conference Room Coordinator information

What is a receptionist conference room coordinator?

A Receptionist Conference Room Coordinator is a professional responsible for managing the front desk and coordinating the scheduling and logistics of conference rooms in an office environment. Their duties typically include greeting visitors, answering phone calls, booking meeting rooms, setting up conference spaces, and ensuring meetings run smoothly. They play a key role in maintaining a professional and organized office atmosphere, often acting as the first point of contact for guests and employees. Strong organizational and communication skills are essential for this role.

How does a receptionist conference room coordinator typically manage scheduling conflicts for meeting spaces?

Receptionist Conference Room Coordinators often encounter scheduling conflicts, especially during peak business hours. To manage this, they use specialized booking software to track reservations and quickly identify overlaps. When conflicts arise, they communicate proactively with meeting organizers to suggest alternative times or rooms. Strong organizational skills and clear communication are key to ensuring meetings run smoothly and that all stakeholders are satisfied with the arrangements.

What are the key skills and qualifications needed to thrive as a receptionist conference room coordinator, and why are they important?

To thrive as a Receptionist Conference Room Coordinator, you need strong organizational abilities, attention to detail, and proficiency in managing schedules, often supported by a high school diploma or higher education. Familiarity with booking software, Microsoft Office Suite, and phone systems is typically required. Exceptional communication, multitasking, and customer service skills help you efficiently manage multiple requests and interact professionally with staff and visitors. These skills ensure seamless conference room operations, positive guest experiences, and effective support for workplace productivity.

What is the difference between Receptionist Conference Room Coordinator vs Front Desk Receptionist?

AspectReceptionist Conference Room CoordinatorFront Desk Receptionist
Primary RoleManages conference room scheduling, setup, and coordinationGreet visitors, answer calls, and handle front desk duties
CredentialsHigh school diploma; organizational skillsHigh school diploma; communication skills
Work EnvironmentConference rooms, office reception areasFront desk, lobby, reception area
Industry UsageCorporate, event venues, hotelsCorporate offices, hotels, healthcare facilities

The Receptionist Conference Room Coordinator focuses on scheduling and managing conference spaces, while the Front Desk Receptionist handles visitor interactions and general front desk duties. Both roles require strong communication skills and are essential in office environments, but they serve different functions within the organization.

What cities are hiring for Receptionist Conference Room Coordinator jobs?

Cities with the most Receptionist Conference Room Coordinator job openings:

What states have the most Receptionist Conference Room Coordinator jobs?

States with the most job openings for Receptionist Conference Room Coordinator jobs include:

What are popular job titles related to Receptionist Conference Room Coordinator jobs?

For Receptionist Conference Room Coordinator jobs, the most frequently searched job titles are:

Conference Room Manager

Washington, DC

Lincoln Property Company
See more jobs at Lincoln Property Companyexternal

Full-time

Posted 13 days ago

Lincoln Property rating

8.7

Company rating: 8.7 out of 10

Based on 15 frontline employees who took The Breakroom Quiz

20th of 209 rated real estate companies

Job description

The Conference & Events Coordinator works collaboratively with the Conference & Events Manager and fellow Coordinator to support the daily operations of conference and event spaces, ensuring an exceptional experience for tenants, clients, and guests. This customer-focused role assists in coordinating room reservations, managing client communications, arranging catering and room setups, administering contracts, and coordinating audiovisual services to ensure meetings and events run smoothly. The position also provides support for rooftop event operations, including event logistics, client engagement, and overall event execution.

The ideal candidate has experience in hospitality, conference services, or event coordination and brings a strong customer service mindset, excellent organizational skills, and the ability to work effectively in a collaborative team environment. A proven ability to build positive relationships with clients, tenants, vendors, and colleagues is essential for success in this role.

 

Responsibilities: 

  • Coordinate the scheduling and operation of conference rooms, ensuring efficient utilization and exceptional customer service.
  • Manager room reservations, rental agreements, and event contracts.
  • Serve as the primary point of contact for conference room clients, tenants, and guests.
  • Arrange room setups and ensure all meeting requirements are fulfilled prior to events.
  • Coordinate catering services, special requests, and event logistics.
  • Partner with audiovisual and technical support providers to ensure equipment is functioning properly and client needs are met.
  • Conduct pre-event planning and post-event follow-up to maintain a high-quality customer experience.
  • Monitor conference room readiness, cleanliness, and presentation standards.
  • Help facilitate a positive guest experience before, during, and after events.
  • Compile, review and process billings and other misc. charges 
  • Collaborate with team members, vendors, and service providers to ensure smooth building and event operations.

Desired Competency, Experience and Skills: 

  • Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred 
  • 3+ years of experience in conference services, hospitality, event management, property management support, or a related customer-facing role.
  • Highly organized with strong attention to detail and ability to manage multiple priorities simultaneously.
  • Hospitality industry experience.
  • Experience managing conference centers, meeting spaces, or event venues.
  • Knowledge of conference room reservation systems and event management processes.
  • Experience coordinating catering, audiovisual services, and event logistics.
  • Familiarity with commercial property management environments.

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

#ZIP

What Lincoln Property employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply