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Receptionist Conference Room Coordinator Jobs (NOW HIRING)

Jones Walker

Receptionist

Birmingham, AL · On-site

$14.75 - $19.50/hr

The Receptionist serves as the first point of contact for clients, attorneys, vendors, and visitors ... This position manages the front desk, coordinates conference room and hospitality services ...

Career Group Companies

Receptionist

West Palm Beach, FL · On-site

$15.25 - $20/hr

Receptionist/Executive Assistant | West Palm Beach, FL Our client, a leading private equity firm ... Process and manage expense reports. * Assist with conference room coordination and general day-to ...

BizTek People

Receptionist

Houston, TX · On-site

$15 - $19.75/hr

... conference room names, seating capacities, and locations Oversee bookings for client-facing ... Receptionist, administrative support, visitor management, conference room scheduling, customer ...

NewEdge Capital Group LLC

Receptionist

Manhattan, NY · On-site

$30 - $35/hr

Manage and coordinate conference room bookings. * Assist with meeting room setup and ensure rooms ... with coordinating building management, vendors, and service providers as needed * Help ensure the ...

Acteon Group Operations (UK) Limited

Receptionist

Houston, TX · On-site

$15 - $19.75/hr

... Meeting & Conference Room Logistics • Manage reservations for client-facing conference and ... Meeting Coordination • Support internal and external meetings held in the Houston office • ...

Sunrise Systems

Receptionist

Seattle, WA · On-site

$18 - $23.75/hr

Receptionist Suite 2200, Seattle, WA 98164 6 months contract (potential to hire as per business ... Update calendars, conference room schedules, schedule meetings coordination with the admin team ...

Jacoby & Meyers

Receptionist

Los Angeles, CA · On-site

$22/hr

Receptionist Position at Jacoby & Meyers Jacoby & Meyers is the nation's pre-eminent law firm ... Organizes conference room meetings * Coordinates mail flow in and out of office, receives and ...

Hurley Re Law Group LLC

Receptionist

Bend, OR · On-site

$16.50 - $22/hr

Seeking part time legal receptionist to support established law firm specializing in estate ... Keep the kitchen, lobby and conference room tidy. · Screen potential clients; perform conflict ...

ASM Global

Security Receptionist

New Orleans, LA · On-site

$15.25 - $20/hr

Security Receptionist DEPARTMENT: Public Safety REPORTS TO: Chief of Public Safety FLSA STATUS ... Conference room and immediate area after each meeting, including coordinating with Housekeeping as ...

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Receptionist Conference Room Coordinator information

What is a receptionist conference room coordinator?

A Receptionist Conference Room Coordinator is a professional responsible for managing the front desk and coordinating the scheduling and logistics of conference rooms in an office environment. Their duties typically include greeting visitors, answering phone calls, booking meeting rooms, setting up conference spaces, and ensuring meetings run smoothly. They play a key role in maintaining a professional and organized office atmosphere, often acting as the first point of contact for guests and employees. Strong organizational and communication skills are essential for this role.

How does a receptionist conference room coordinator typically manage scheduling conflicts for meeting spaces?

Receptionist Conference Room Coordinators often encounter scheduling conflicts, especially during peak business hours. To manage this, they use specialized booking software to track reservations and quickly identify overlaps. When conflicts arise, they communicate proactively with meeting organizers to suggest alternative times or rooms. Strong organizational skills and clear communication are key to ensuring meetings run smoothly and that all stakeholders are satisfied with the arrangements.

What are the key skills and qualifications needed to thrive as a receptionist conference room coordinator, and why are they important?

To thrive as a Receptionist Conference Room Coordinator, you need strong organizational abilities, attention to detail, and proficiency in managing schedules, often supported by a high school diploma or higher education. Familiarity with booking software, Microsoft Office Suite, and phone systems is typically required. Exceptional communication, multitasking, and customer service skills help you efficiently manage multiple requests and interact professionally with staff and visitors. These skills ensure seamless conference room operations, positive guest experiences, and effective support for workplace productivity.

What is the difference between Receptionist Conference Room Coordinator vs Front Desk Receptionist?

AspectReceptionist Conference Room CoordinatorFront Desk Receptionist
Primary RoleManages conference room scheduling, setup, and coordinationGreet visitors, answer calls, and handle front desk duties
CredentialsHigh school diploma; organizational skillsHigh school diploma; communication skills
Work EnvironmentConference rooms, office reception areasFront desk, lobby, reception area
Industry UsageCorporate, event venues, hotelsCorporate offices, hotels, healthcare facilities

The Receptionist Conference Room Coordinator focuses on scheduling and managing conference spaces, while the Front Desk Receptionist handles visitor interactions and general front desk duties. Both roles require strong communication skills and are essential in office environments, but they serve different functions within the organization.

What cities are hiring for Receptionist Conference Room Coordinator jobs?

Cities with the most Receptionist Conference Room Coordinator job openings:

What states have the most Receptionist Conference Room Coordinator jobs?

States with the most job openings for Receptionist Conference Room Coordinator jobs include:

What are popular job titles related to Receptionist Conference Room Coordinator jobs?

For Receptionist Conference Room Coordinator jobs, the most frequently searched job titles are:

Receptionist

Birmingham, AL • On-site

Jones Walker
Law Firms • 501 - 1,000 employees
Learn more about Jones Walkerexternal

$14.75 - $19.50/hr

Other

Re-posted 7 days ago

Jones Walker rating

9.4

Company rating: 9.4 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

7th of 35 rated law firms

Job description

The Receptionist serves as the first point of contact for clients, attorneys, vendors, and visitors and plays a key role in creating a professional, welcoming, and client-focused office environment. This position manages the front desk, coordinates conference room and hospitality services, supports office operations, and provides administrative and operational support to attorneys and staff as needed while ensuring exceptional client service and operational efficiency.
Essential Duties and Responsibilities
Reception and Client Service

  • Greet clients, visitors, and vendors in a professional, courteous, and welcoming manner.
  • Answer, screen, and direct incoming telephone calls.
  • Maintain visitor logs and coordinate building access and security procedures.
  • Receive and distribute deliveries, packages, and courier items.
  • Monitor and maintain the appearance and professionalism of the reception area and conference rooms.
Conference Room and Hospitality Support
  • Coordinate conference room reservations and meeting logistics.
  • Set up conference rooms for internal and client meetings.
  • Order, receive, and arrange food, beverages, and catering for meetings and events.
  • Ensure conference rooms are properly stocked, clean, and ready for use.
  • Assist with firm functions, client receptions, training sessions, and special events.
Office Services Support
  • Serve as a backup resource for office services and administrative functions during absences or peak workload periods.
  • Sort and distribute incoming mail and prepare outgoing mail and courier packages.
  • Deliver mail and outgoing packages to the Post Office and FedEx drop locations.
  • Assist with copying, scanning, printing, filing, and general office services support.
  • Monitor office supply inventory and place orders as needed.
  • Coordinate service requests with building management and outside vendors.
  • Deliver documents to courts, clients, and other businesses when necessary.
Overflow Administrative Support
  • Provide overflow support to attorneys, Legal Administrative Assistants (LAAs), ASAs), paralegals, and administrative departments, including routine document preparation, formatting, proofreading, scanning, and administrative tasks to support attorneys and staff during peak workload periods.
  • Schedule meetings and assist with calendar management.
  • Enter time, process expense reimbursements, and assist with billing-related administrative tasks as assigned.
Other Duties
  • Support special projects, firm initiatives, and administrative needs as assigned.
Requirements
  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Prior receptionist, customer service, hospitality, or administrative experience required; law firm or professional services experience preferred.
  • Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
  • Ability to learn and effectively utilize firm technologies, including document management, conference room scheduling, telephony, and expense management systems.
  • Excellent verbal and written communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to prioritize multiple assignments and respond effectively in a fast-paced environment.
  • Ability to exercise professionalism, discretion, and sound judgment when handling confidential or sensitive information.
  • Strong client-service orientation and ability to remain poised and professional in a fast-paced environment.
  • Demonstrated reliability, punctuality, and commitment to regular attendance.
Physical Requirements
  • Ability to sit, stand, walk, bend, and lift up to 25 pounds occasionally.
  • Ability to move supplies, boxes, hospitality items, and meeting materials within the office.

Work Environment
This is a full-time position operating in a professional law firm environment. Regular interaction with attorneys, clients, visitors, and firm personnel is required. The role requires a high level of professionalism, responsiveness, discretion, and customer service.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
We are an equal opportunity employer and are committed to providing equal opportunity for the participation of all qualified persons in all job classifications without regard to race, color, religion, national origin, age, disability, or any other factor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The hiring department will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate.

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