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Receptionist Conference Room Coordinator Jobs (NOW HIRING)

Jacoby & Meyers

Receptionist

Los Angeles, CA

$22/hr

Receptionist Pay Range: $22.00/hour Type of Position: Full Time Location: Century City, California ... Organizes conference room meetings * Coordinates mail flow in and out of office, receives and ...

Jacoby & Meyers

Receptionist

Los Angeles, CA

$22/hr

Receptionist Pay Range: $22.00/hour Type of Position: Full Time Location: Century City, California ... Organizes conference room meetings * Coordinates mail flow in and out of office, receives and ...

Jacoby & Meyers

Receptionist

Los Angeles, CA · On-site

$22/hr

Receptionist Pay Range: $22.00/hour Type of Position: Full Time Location: Century City, California ... Organizes conference room meetings * Coordinates mail flow in and out of office, receives and ...

Striden

Front Desk Receptionist

Washington, DC

$25 - $26/hr

Front Desk Receptionist Location: Washington, DC 20005 Classification: Full-time, On-site Pay range ... the coordination of building moves, electrical needs, copier repairs, signage, conference room ...

Jacoby & Meyers

Receptionist

Los Angeles, CA

Receptionist Pay Range: $22.00/hour Type of Position: Full Time Location: Century City, California ... Organizes conference room meetings * Coordinates mail flow in and out of office, receives and ...

Opensity Solutions

Receptionist

Boston, MA · On-site

$24/hr

As the Receptionist you will be the welcoming face and voice of our organization. As the first ... Conference Room & Meeting Support * Serve as an expert user of the conference room booking platform ...

K2services

Receptionist

Boston, MA · On-site

$24/hr

As the Receptionist you will be the welcoming face and voice of our organization. As the first ... Conference Room & Meeting Support * Serve as an expert user of the conference room booking platform ...

Connexion Systems & Engineering, Inc.

Be Seen First

Receptionist (Leave of Absence Coverage)

Pawtucket, RI · On-site

$25 - $28/hr

Receptionist Pay Rate: $25-$28/hr. Location: Pawtucket, RI 02860 Duration: 3-6-month maternity ... conference room coordination. * Proficiency with Microsoft Office Suite. * Strong verbal and ...

ASM Global

Security Receptionist

New Orleans, LA · On-site

$15.25 - $20/hr

Security Receptionist DEPARTMENT: Public Safety REPORTS TO: Chief of Public Safety FLSA STATUS ... Conference room and immediate area after each meeting, including coordinating with Housekeeping as ...

Sowards Law Firm

Receptionist

Campbell, CA · On-site

$22.50 - $24.50/hr

... receptionist to be the face of our local business. You'll welcome visitors, clients, and fellow ... Manage calendars and conference room scheduling. Receive, process, and distribute mail and ...

AEG Presents

Security Receptionist

New Orleans, LA · On-site

$14.50 - $19.25/hr

Security Receptionist DEPARTMENT: Public Safety REPORTS TO: Chief of Public Safety FLSA STATUS ... Conference room and immediate area after each meeting, including coordinating with Housekeeping as ...

AEG

Security Receptionist

New Orleans, LA · On-site

$15.25 - $20/hr

Security Receptionist DEPARTMENT: Public Safety REPORTS TO: Chief of Public Safety FLSA STATUS ... Conference room and immediate area after each meeting, including coordinating with Housekeeping as ...

Sidley

Conference Center Coordinator

Houston, TX · On-site

$42K - $66K/yr

Serves as back up for Receptionist as required. * Performs frequent walk throughs of the conference ... Utilizes room scheduling system to assign conference rooms and coordinates with reception and ...

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Receptionist Conference Room Coordinator information

What is a receptionist conference room coordinator?

A Receptionist Conference Room Coordinator is a professional responsible for managing the front desk and coordinating the scheduling and logistics of conference rooms in an office environment. Their duties typically include greeting visitors, answering phone calls, booking meeting rooms, setting up conference spaces, and ensuring meetings run smoothly. They play a key role in maintaining a professional and organized office atmosphere, often acting as the first point of contact for guests and employees. Strong organizational and communication skills are essential for this role.

How does a receptionist conference room coordinator typically manage scheduling conflicts for meeting spaces?

Receptionist Conference Room Coordinators often encounter scheduling conflicts, especially during peak business hours. To manage this, they use specialized booking software to track reservations and quickly identify overlaps. When conflicts arise, they communicate proactively with meeting organizers to suggest alternative times or rooms. Strong organizational skills and clear communication are key to ensuring meetings run smoothly and that all stakeholders are satisfied with the arrangements.

What are the key skills and qualifications needed to thrive as a receptionist conference room coordinator, and why are they important?

To thrive as a Receptionist Conference Room Coordinator, you need strong organizational abilities, attention to detail, and proficiency in managing schedules, often supported by a high school diploma or higher education. Familiarity with booking software, Microsoft Office Suite, and phone systems is typically required. Exceptional communication, multitasking, and customer service skills help you efficiently manage multiple requests and interact professionally with staff and visitors. These skills ensure seamless conference room operations, positive guest experiences, and effective support for workplace productivity.

What is the difference between Receptionist Conference Room Coordinator vs Front Desk Receptionist?

AspectReceptionist Conference Room CoordinatorFront Desk Receptionist
Primary RoleManages conference room scheduling, setup, and coordinationGreet visitors, answer calls, and handle front desk duties
CredentialsHigh school diploma; organizational skillsHigh school diploma; communication skills
Work EnvironmentConference rooms, office reception areasFront desk, lobby, reception area
Industry UsageCorporate, event venues, hotelsCorporate offices, hotels, healthcare facilities

The Receptionist Conference Room Coordinator focuses on scheduling and managing conference spaces, while the Front Desk Receptionist handles visitor interactions and general front desk duties. Both roles require strong communication skills and are essential in office environments, but they serve different functions within the organization.

What cities are hiring for Receptionist Conference Room Coordinator jobs?

Cities with the most Receptionist Conference Room Coordinator job openings:

What states have the most Receptionist Conference Room Coordinator jobs?

States with the most job openings for Receptionist Conference Room Coordinator jobs include:

What are popular job titles related to Receptionist Conference Room Coordinator jobs?

For Receptionist Conference Room Coordinator jobs, the most frequently searched job titles are:

Guest Services & Conference Coordinator

Manhattan, NY • On-site

Kay Search Group
Recruiting and Staffing Services • 11 - 50 employees
Learn more about Kay Search Groupexternal

$70K/yr

Other

Retirement, PTO

Posted 9 days ago

Job description

Position: Guest Services & Conference Coordinator (Global Law Firm)

Location: New York, NY

Company: Prestigious AM100 Law Firm

Compensation: Salary up to $70K, paid overtime, bonus eligibility, comprehensive benefits package, PTO, 401(k), and additional firm-sponsored perks.


Overview – Guest Services & Conference Coordinator

A prestigious AM100 law firm is seeking a polished Guest Services & Conference Coordinator to deliver an exceptional experience for attorneys, clients, and visitors while supporting the firm's meeting and hospitality operations. This highly visible position serves as the face of the office, ensuring conference facilities and guest services are maintained to the firm's highest standards. The ideal candidate is organized, service-oriented, and thrives in a fast-paced professional environment.


Key Responsibilities for Guest Services & Conference Coordinator

  • Serve as the primary point of contact for clients, visitors, and attorneys, providing a welcoming and professional experience.
  • Coordinate conference room reservations, meeting schedules, and room setups for internal and external events.
  • Arrange catering, audiovisual equipment, and meeting materials to ensure seamless execution of meetings and presentations.
  • Monitor conference rooms and common areas to maintain cleanliness, organization, and readiness throughout the day.
  • Partner with administrative staff, vendors, and building management to support hospitality services and resolve operational needs.
  • Assist with reception responsibilities, including greeting guests, notifying employees of arrivals, and answering inquiries.
  • Support special events, client programs, and office initiatives while handling last-minute requests with professionalism and efficiency.


Qualifications for Guest Services & Conference Coordinator

  • Minimum of 3 years of experience in guest services, conference services, hospitality, reception, or another client-facing corporate environment.
  • High school diploma required; Associate's or Bachelor's degree preferred.
  • Strong customer service and interpersonal skills with a polished and professional demeanor.
  • Excellent organizational skills with the ability to manage multiple priorities in a fast-paced setting.
  • Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
  • Ability to communicate effectively with executives, attorneys, clients, vendors, and internal staff.
  • Dependable, detail-oriented, and able to exercise sound judgment while maintaining confidentiality and delivering exceptional service.


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