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Conference Room Coordinator Jobs (NOW HIRING)

ASM Research

Systems Administrator

... coordinating with IT, facilities, and external vendors to maintain service availability and ... Configure, test, maintain, and troubleshoot conference-room audiovisual systems, including cameras ...

K&L Gates

Conference Center Coordinator

Boston, MA · On-site

... coordinates the daily operation of the reception/switchboard, conference rooms and catering ... room scheduling software, Microsoft Office software inclusive of Outlook, Word, and Excel • ...

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How much do conference room coordinator jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for conference room coordinator in the United States is $23.83, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $26.20 per hour, depending on experience, location, and employer.

What is a conference room coordinator?

Conference Room Coordinators are professionals responsible for managing and organizing the scheduling, setup, and maintenance of conference rooms in an office or event space. They ensure that rooms are properly prepared for meetings and events, including arranging furniture, setting up technology, and handling any special requirements. Additionally, they coordinate with staff and vendors to resolve issues, maintain booking calendars, and provide support to ensure meetings run smoothly.

What are the key skills and qualifications needed to thrive as a conference room coordinator?

To thrive as a Conference Room Coordinator, you need excellent organizational skills, attention to detail, and experience with scheduling or facilities management, often supported by a high school diploma or relevant administrative background. Familiarity with booking and calendar systems like Outlook, room management software, and basic AV equipment is typically required. Strong interpersonal communication, problem-solving abilities, and customer service orientation help you manage diverse requests and ensure smooth operations. These skills ensure that meetings and events run efficiently, minimizing disruptions and supporting a productive workplace environment.

What are some common challenges faced by conference room coordinators, and how can they be addressed?

Conference Room Coordinators often encounter challenges such as last-minute booking requests, schedule conflicts, and ensuring that meeting spaces are properly equipped and ready for use. To address these challenges, coordinators typically rely on robust scheduling software, maintain clear communication with all stakeholders, and develop proactive checklists for room setup and technology requirements. Effective time management and quick problem-solving skills are essential, as is fostering strong working relationships with IT, facilities, and administrative teams to ensure smooth operations.

What is the difference between Conference Room Coordinator vs Event Coordinator?

AspectConference Room CoordinatorEvent Coordinator
Primary ResponsibilitiesManaging conference room bookings, setup, and technical equipmentPlanning and executing various events, including conferences, meetings, and social gatherings
Work EnvironmentCorporate offices, conference centersVenues, hotels, corporate or public event spaces
Required SkillsOrganization, technical knowledge, customer serviceEvent planning, coordination, communication
CertificationsOften not required, but certifications in hospitality or event management can helpEvent planning certifications (e.g., CMP) are common but not mandatory

While both roles involve coordination and customer service, the Conference Room Coordinator focuses on managing specific conference spaces and technical setups within a corporate environment. In contrast, the Event Coordinator handles a broader range of events, often outside the office setting, requiring more extensive planning and logistics skills.

What cities are hiring for Conference Room Coordinator jobs?

Cities with the most Conference Room Coordinator job openings:

What states have the most Conference Room Coordinator jobs?

States with the most job openings for Conference Room Coordinator jobs include:

What are popular job titles related to Conference Room Coordinator jobs?

For Conference Room Coordinator jobs, the most frequently searched job titles are:

Conference Room Coordinator jobs near you
Infographic showing various Conference Room Coordinator job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 66% Full Time, 24% Part Time, 1% Temporary, and 7% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $49,573 per year, or $23.8 per hour.

Conference Services and Events Coordinator

New York, NY • On-site

kay search group
Recruiting and Staffing Services • 11 - 50 employees
Learn more about kay search groupexternal

$70K/yr

Full-time

Retirement, PTO

Re-posted 23 days ago

Job description

Position: Conference Services and Events Coordinator
Location: New York, NY
Company: Prestigious AM100 Law Firm
Comp Package: Salary up to $70K, Paid Overtime, Paid Time Off, Full Benefits, Bonus Eligible, 401K, and More
Hours: 8:00 a.m. to 4:00 p.m. or 9:30 a.m. to 5:30 p.m.
Summary
Join one of the nation's most respected law firms as a Conference Services and Events Coordinator, where you'll play a key role in delivering exceptional experiences for clients, attorneys, and guests. This position places you at the heart of firm operations-coordinating high-profile meetings, client events, and executive conferences in a fast-paced, world-class environment. The ideal candidate is polished, professional, and thrives on creating seamless, sophisticated events that reflect the firm's high standards of excellence.
Responsibilities for Conference Services and Events Coordinator:
  • Serve as the primary point of contact for visitors and conference room users, ensuring a welcoming and professional environment.
  • Coordinate all meeting and event logistics, including room setup, catering, AV requirements, materials, and signage.
  • Manage reservations and event details using Rendezvous booking software to ensure accuracy and efficiency.
  • Provide on-site event support, greeting guests, overseeing logistics, and resolving last-minute needs with professionalism.
  • Collaborate with internal teams and clients to confirm event details and ensure flawless execution.
  • Maintain organized event records, reports, and layouts using Visio and other internal systems.

Qualifications for Conference Services and Events Coordinator:
  • High School diploma required; Bachelor's degree strongly preferred.
  • Minimum 3 years of experience in corporate hospitality, reception, or event coordination.
  • Excellent communication, organization, and client service skills.
  • Proficiency in Microsoft Office; experience with Rendezvous, MyKastle, or similar systems preferred.
  • Ability to multitask and manage competing priorities in a high-pressure, professional environment.
  • Polished, dependable, and discreet, with exceptional attention to detail.

Apply