Conference Organizer Jobs (NOW HIRING)

Summary of the Role
Are you passionate about creating engaging and informative educational conferences for the Legal, Corporate and Tax & Accounting Professionals industries? Do you thrive on staying organized, managing multiple moving pieces, and building strong relationships with speakers and internal teams? If so, you might be the ideal candidate for the associate conference producer role at Thomson Reuters.
Role Summary: As an associate conference producer, you will work closely with the manager of conference production and the Thomson Reuters Institute live events team to help coordinate and execute the many logistical and administrative details that bring high-quality conferences to life for our clients.
About the Role
In this role as Associate Conference Producer, what we expect of you:

• Help identify, recruit and maintain relationships with speakers and subject matter experts who are leaders and influencers in their respective fields
• Schedule and lead planning calls with speakers, faculty, and internal stakeholders to keep conference preparations on track
• Draft and send welcome letters, confirmation emails, and other correspondence to speakers and faculty throughout the conference lifecycle
• Manage and maintain accurate faculty and conference details on internal tracking sites
• Conduct research on current and emerging topics and trends in the Legal, Corporate, and Tax & Accounting Professionals industries to inform conference planning
• Draft conference agendas, session outlines, and related conference materials that are relevant, engaging, and informative
• Coordinate the collection of speaker bios, headshots, presentations, and other required materials ahead of deadlines
• Collaborate with marketing and event planning teams to help ensure consistent and effective promotion and execution of each event
• Provide excellent customer service and professional representation of Thomson Reuters to our clients and partners, including coordinating logistics for senior executives and external moderators, when requested
• Produce run of show/housekeeping documents for program co-chairs, faculty and AV teams
• Travel to attend and assist with conferences, as needed, managing on-site logistics and speaker coordination
• Leverage AI tools and adopt best practices to streamline research, content drafting, and administrative tasks, while staying current on emerging AI trends relevant to conference programming and the industries we serve
• Support and help drive engagement for our blue chip events, such as the Executive Briefings, ensuring these flagship programs deliver a premium experience and strong value for high-profile attendees and stakeholders

About You
To be successful in this role as Associate Conference Producer, you will have:

• 1-3 years of experience in conference programming or content strategy, with exposure to speaker curation and agenda development
• Strong organizational skills and the ability to manage multiple deadlines, calls, and correspondence simultaneously
• Demonstrated research skills and a critical eye for selecting and evaluating content for agendas and session materials
• Strong writing skills, with the ability to draft clear, engaging agendas, session outlines, and correspondence
• Strong presentation and interpersonal skills (both verbal and written)
• Comfortably engaging business professionals and C-suite/senior executives, including via phone and email correspondence
• High energy, accountability, and attention to detail and deadlines
• A proactive, service-oriented approach to problem-solving and follow-through
• Ability to travel domestically and internationally up to five times per year
• Bachelor's degree required (Liberal Arts preferred)
• Proficiency with MS Office Suite, especially a strong working acumen of PowerPoint
• Basic understanding of conference AV technology
• Familiarity with MS Teams, Zoom, On24 and other conference-related software solutions

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What's in it For You?

• Hybrid Work Model: We've adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
• Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
• Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow's challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
• Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
• Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.
• Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
• Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.

In the United States, Thomson Reuters offers a comprehensive benefits package to our employees. Our benefit package includes market competitive health, dental, vision, disability, and life insurance programs, as well as a competitive 401k plan with company match. In addition, Thomson Reuters offers market leading work life benefits with competitive vacation, sick and safe paid time off, paid holidays (including two company mental health days off), parental leave, sabbatical leave. These benefits meet or exceeds the requirements of paid time off in accordance with any applicable state or municipal laws. Finally, Thomson Reuters offers the following additional benefits: optional hospital, accident and sickness insurance paid 100% by the employee; optional life and AD&D insurance paid 100% by the employee; Flexible Spending and Health Savings Accounts; fitness reimbursement; access to Employee Assistance Program; Group Legal Identity Theft Protection benefit paid 100% by employee; access to 529 Plan; commuter benefits; Adoption & Surrogacy Assistance; Tuition Reimbursement; and access to Employee Stock Purchase Plan.
Thomson Reuters complies with local laws that require upfront disclosure of the expected pay range for a position. The base compensation range varies across locations.Eligible office location(s) for this role include one or more of the following: New York City, San Francisco, Los Angeles, and/or Irvine, CA; McLean, VA; Washington, DC. The base compensation range for the role in any of those locations is $66,900 USD - $124,300 USD.For any eligible US locations, unless otherwise noted, the base compensation range for this role is $58,100 USD - $107,900 USD.Base pay is positioned within the range based on several factors including an individual's knowledge, skills and experience with consideration given to internal equity. Base pay is one part of a comprehensive Total Reward program which also includes flexible and supportive benefits and other wellbeing programs.This role may also be eligible for an Annual Bonus based on a combination of enterprise and individual performance.
About Us
Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.
We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.
As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.
Thomson Reuters makes reasonable accommodations for applicants with disabilities, including veterans with disabilities, and for sincerely held religious beliefs in accordance with applicable law. If you reside in the United States and require an accommodation in the recruiting process, you may contact our Human Resources Department at HR.Leave-Expert@thomsonreuters.com. Disability accommodations in the recruiting process may include things like a sign language interpreter, making interview rooms accessible, providing assistive technology, or other relevant accommodations. Please note this email is not intended for general recruitment questions and we will promptly respond to inquiries regarding accommodations. More information on requesting an accommodation here.
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More information about Thomson Reuters can be found on thomsonreuters.com