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Conference Organizer Jobs (NOW HIRING)

ISP RAS

Senior Conference Payments Analyst

Piscataway, NJ · On-site

$89K - $118K/yr

The role also involves substantial communication with conference organizers to provide updates on payment status and guide them in resolving documentation issues. Reporting to the Director of ...

IEEE

Senior Conference Planner (E2883)

New York, NY · On-site

The Senior Conference Planner works with the volunteer organizers and committee members on all aspects of conference planning and management including site selection, contract negotiation and ...

IEEE

Senior Conference Planner (E2883)

Manhattan, NY · On-site

$80 - $110/hr

The Senior Conference Planner works with the volunteer organizers and committee members on all aspects of conference planning and management including site selection, contract negotiation and ...

CUATRECASAS

Marketing Specialist

Cedar Brook, NJ

... conference organizer). Experience with online marketing campaigns. Analytical and strategic data analysis skills. Proficiency in Microsoft Office (Word, Excel, and PowerPoint). Fluency in spoken and ...

Wisconsin

Conference Coordinator

Madison, WI · On-site

$23.50/hr

The Conference Coordinator will collaborate with campus departments and organizers to oversee all aspects of event planning, including, logistics coordination, room diagrams, food and beverage ...

Gartner, Inc.

Senior Conference Planner

Irving, TX · On-site

Plan, organize, and execute event logistics with guidance from Conference Manager from initial stages of development, through on-site and conference wrap-up. * Support Conference Manager with venue ...

Gartner

Senior Conference Planner

Irving, TX · On-site

Plan, organize, and execute event logistics with guidance from Conference Manager frominitial stages of development, through on-site and conference wrap-up. * Support Conference Manager with venue ...

EUCI

Conference Producer

Denver, CO

Summary The conference producer is responsible for developing conferences, courses and webinars for ... Highly organized and able to multi-task multiply projects while managing tight deadlines

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Conference Organizer information

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$24.5K

$55.7K

$83K

How much do conference organizer jobs pay per year?

As of Sep 3, 2026, the average yearly pay for conference organizer in the United States is $55,711.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,500.00 and $65,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a conference organizer?

To thrive as a Conference Organizer, you need strong project management, event planning expertise, and organizational skills, often supported by a background in hospitality, communications, or business. Familiarity with event management software, registration systems, and budgeting tools is typically required. Exceptional interpersonal skills, problem-solving abilities, and attention to detail help you stand out in this role. These skills are crucial for coordinating seamless events, managing stakeholders, and ensuring a positive experience for all participants.

What are some common challenges faced by conference organizers, and how can they be managed effectively?

Conference Organizers often encounter challenges such as coordinating multiple stakeholders, managing tight deadlines, and adapting to last-minute changes. Effective communication and detailed planning are essential to ensure all aspects—like venue arrangements, speaker schedules, and attendee logistics—run smoothly. Leveraging event management software, maintaining strong vendor relationships, and having contingency plans in place can help organizers handle unexpected issues and deliver a successful event.

What is the difference between Conference Organizer vs Event Coordinator?

AspectConference OrganizerEvent Coordinator
CredentialsTypically requires event planning certifications or related experienceOften requires similar certifications, but more flexible depending on event type
Work EnvironmentPrimarily in conference centers, hotels, or corporate settingsVaries widely, including corporate events, weddings, and social gatherings
Industry UsageCommonly used in professional, academic, and corporate sectorsUsed across diverse event types and industries
Search & Comparison IntentFocused on large-scale, professional events like conferencesBroader, includes smaller or social events

While both roles involve planning and coordinating events, a Conference Organizer specializes in large-scale professional conferences, requiring specific industry knowledge and credentials. An Event Coordinator has a broader scope, managing various event types across different industries. The key difference lies in the scale, complexity, and industry focus of the events they handle.

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What states have the most Conference Organizer jobs?

States with the most job openings for Conference Organizer jobs include:

What job categories do people searching Conference Organizer jobs look for?

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Conference Organizer jobs near you
Infographic showing various Conference Organizer job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $55,711 per year, or $26.8 per hour.

Senior Conference Payments Analyst

ISP RAS

Piscataway, NJ • On-site

$89K - $118K/yr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Job Summary 
The Senior Conference Payments Analyst will play a key role in supporting IEEE's Accounts Payable department by overseeing conference-related payments and ensuring the accurate, timely, and compliant processing of event-related payments. This position requires meticulous attention to detail in reviewing and approving payments to vendors, speakers, venues, awardees, and other stakeholders involved in IEEE conferences. 

The Senior Conference Payments Analyst will ensure that all payment requests are supported by appropriate documentation and are compliant with company policies, tax regulations, and best business practices. The role also involves substantial communication with conference organizers to provide updates on payment status and guide them in resolving documentation issues. 

Reporting to the Director of Accounts Payable, this individual will play a significant role in reshaping the conference payments process by implementing more efficient and effective policies and procedures.
Key Responsibilities

  • Oversee the processing of conference-related payment requests.
  • Provide excellent customer service by responding to customer inquiries.

Travel Information: 0%

Education

  • Bachelor's degree or equivalent experience required

Work Experience

  • 4-7 years Experience in a field related to Accounts Payable preferred

Skills and Requirements 

  • Demonstrated problem solving skills
  • Demonstrated written communication skills
  • Strong verbal communication and listening skills
  • Demonstrated customer service skills
  • Excellent collaboration and team building skills
  • Ability to simultaneously handle multiple priorities
  • Demonstrates a high level of accuracy, even under pressure
  • Demonstrates excellent judgment and decision making skills
  • Highly thorough and dependable
  • Maintains a high degree of professionalism
  • Performs work independently with minimal supervision
  • Possesses a high degree of initiative
  • Possesses flexibility to work in a fast paced, dynamic environment
  • Demonstrated time management and priority setting skills
  • Demonstrates a high commitment to quality
  • Quickly troublseshoots and resolves problems

Other Requirements:
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply. 
PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.
For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under Category I - Office Positions. 
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. 
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Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

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