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Conference Organizer Jobs (NOW HIRING)

Conference Catalysts

Conference Manager

Orlando, FL · On-site +1

$63K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

General Chairs, Technical Program Chairs, Organizing Committee, becoming an invaluable resource. * Liaise with clients to ascertain their precise conference requirements. * Configure and manage ...

Boyne Resorts

Conference Manager

Big Sky, MT · On-site

  • Medical

  • Retirement

Overview This Conference Management position is a blend of all aspects of conference planning at ... Plans, organizes, and prepares communications for meetings, conferences and special events.

Boyne Resorts

Conference Manager

Big Sky, MT · On-site

  • Medical

  • Retirement

Overview This Conference Management position is a blend of all aspects of conference planning at ... Plans, organizes, and prepares communications for meetings, conferences and special events.

ISP RAS

Conference Payments Analyst

Piscataway, NJ

The role also involves substantial communication with conference organizers to provide updates on payment status and guide them in resolving documentation issues. Key Responsibilities * Review and ...

IEEE

Senior Conference Planner (E2883)

New York, NY · On-site

The Senior Conference Planner works with the volunteer organizers and committee members on all aspects of conference planning and management including site selection, contract negotiation and ...

IEEE

Conference Payments Analyst

Piscataway, NJ · On-site

The role also involves substantial communication with conference organizers to provide updates on payment status and guide them in resolving documentation issues. Key Responsibilities * Review and ...

ISP RAS

Senior Conference Payments Analyst

Piscataway, NJ

$89K - $118K/yr

The role also involves substantial communication with conference organizers to provide updates on payment status and guide them in resolving documentation issues. Reporting to the Director of ...

IEEE

Senior Conference Payments Analyst

Piscataway, NJ · On-site

$89K - $118K/yr

The role also involves substantial communication with conference organizers to provide updates on payment status and guide them in resolving documentation issues. Reporting to the Director of ...

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Conference Organizer information

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$24.5K

$55.7K

$83K

How much do conference organizer jobs pay per year?

As of Aug 12, 2026, the average yearly pay for conference organizer in the United States is $55,711.00, according to ZipRecruiter salary data. Most workers in this role earn between $44,500.00 and $65,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a conference organizer?

To thrive as a Conference Organizer, you need strong project management, event planning expertise, and organizational skills, often supported by a background in hospitality, communications, or business. Familiarity with event management software, registration systems, and budgeting tools is typically required. Exceptional interpersonal skills, problem-solving abilities, and attention to detail help you stand out in this role. These skills are crucial for coordinating seamless events, managing stakeholders, and ensuring a positive experience for all participants.

What does a conference organizer do?

A conference organizer plans, coordinates, and manages all aspects of a conference or event, including venue selection, scheduling, vendor arrangements, and attendee registration. They ensure the event runs smoothly by overseeing logistics, budgeting, and communication among stakeholders, often using event management tools. Strong organizational and communication skills are essential for success in this role.

What is the difference between Conference Organizer vs Event Coordinator?

AspectConference OrganizerEvent Coordinator
CredentialsTypically requires event planning certifications or related experienceOften requires similar certifications, but more flexible depending on event type
Work EnvironmentPrimarily in conference centers, hotels, or corporate settingsVaries widely, including corporate events, weddings, and social gatherings
Industry UsageCommonly used in professional, academic, and corporate sectorsUsed across diverse event types and industries
Search & Comparison IntentFocused on large-scale, professional events like conferencesBroader, includes smaller or social events

While both roles involve planning and coordinating events, a Conference Organizer specializes in large-scale professional conferences, requiring specific industry knowledge and credentials. An Event Coordinator has a broader scope, managing various event types across different industries. The key difference lies in the scale, complexity, and industry focus of the events they handle.

What are some common challenges faced by conference organizers, and how can they be managed effectively?

Conference Organizers often encounter challenges such as coordinating multiple stakeholders, managing tight deadlines, and adapting to last-minute changes. Effective communication and detailed planning are essential to ensure all aspects—like venue arrangements, speaker schedules, and attendee logistics—run smoothly. Leveraging event management software, maintaining strong vendor relationships, and having contingency plans in place can help organizers handle unexpected issues and deliver a successful event.
More about Conference Organizer jobs
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Conference Organizer jobs near you
Infographic showing various Conference Organizer job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $55,711 per year, or $26.8 per hour.

Temporary Conference Administrator

ISP RAS

Piscataway, NJ

Full-time

Posted 21 days ago

Job description

Job Summary 
The overall purpose of this position is to support the Signal Processing Society conference business.  The incumbent in this position is primarily responsible for assisting the volunteer organizers in the conference timeline from proposal to completion. They will also assist with some light copywriting, contact list formatting, and data entry for society marketing.  The role typically reports to the Senior Manager, Conferences and manages 0 direct reports.  
Key Responsibilities

  • Maintain conference task tracking sheet and follow up for items as needed;
  • Maintain conference data collection sheet and follow up for data from conference organizers as needed ;
  • Assist in the intake, manage and communicate the review workflow and process of all conference sponsorship requests through to completion;
  • Assist with investigations   of issues with conferences, and follow-up to ensure resolution;
  • Ensure timely updates of key conference indicators;
  • Assist with logistics for conferences, upon request;
  • Update and maintain the conference calendar of important dates and updates to the conference web pages;
  • Occasionally assist with light copywriting and editing for web pages and email campaigns;
  • Regularly assist with contact list formatting and data entry, upon request.

Support for Conference Organizers

Assist volunteer organizers to ensure that all IEEE and Society administrative requirements are complete and executed promptly, including but limited to:

  • Request and assist in the development of preliminary, amended, and final budgets;
  • Review proposals, provide feedback, and communicate final decision;
  • Submission of contract review and work with leadership to address comments and facilitate the approval process;
  • Secure interim and post-event status reports and data from conference organizers;
  • Monthly review of conferences to ensure appropriate milestones and deadlines are adhered to;
  • Review Registration Forms and websites to ensure that information is accurate and current;
  • Assistance with Call For Papers and other promotional/marketing preparation.

Education

  • Bachelor's degree or equivalent experience Req

Work Experience

  • 2-4 years of conference-related administrative experience preferred

Skills and Requirements

  • Advanced customer service, organizational, and administrative skills with the ability to handle multiple projects and deadlines.
  • Ability to work independently and take initiative to solve problems.
  • Good oral and written communication skills.
  • Proficiency in MS Office applications (Word, Excel) and Google Suite (Gmail, Drive, Docs, Sheets).
  • Proficiency in HubSpot, a plus.
  • Experience with marketing or business writing, a plus. 
  • Knowledge of basic budgeting is highly desirable.
  • Although this is not a conference planning job, having such skills and experience would be useful.

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