Conference Manager Jobs in Madison, AL (NOW HIRING)

We are Lennar

Lennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Lennar has been recognized as a Fortune 500 company and consistently ranked among the top homebuilders in the United States.

A Career that Empowers You to Build Your Future

The Administrative Assistant provides administrative support to department through a variety of related responsibilities. The position requires an ability to handle multiple tasks under deadlines, good judgment and a professional, supportive attitude.

• A career with purpose.

• A career built on making dreams come true.

• A career built on building zero defect homes, cost management, and adherence to schedules.

Your Responsibilities on the Team

• Utilize various software programs to create reports, business letters, presentations, and correspondence accurately and timely. Includes composing and/or transcribing documents.

• Assist in preparing and processing vendor contracts, check requests, expense reports, and invoices. Support manager and department with administrative duties.

• Organize and maintain a central filing system, make photocopies, fax, and file documents as requested. Receive, sort, and distribute mail.

• Assist with setting up and coordinating meetings and luncheons, including ordering supplies, managing calendars, and managing conference room schedules.

• Inventory, order, and stock office supplies, stationery, and business cards. Reconcile invoices and allocate charges appropriately.

• Arrange for service and maintenance of office equipment, serve as liaison with vendors for equipment needs, and handle issues related to printers and other office machinery.

• Answer and screen incoming telephone calls, greet and screen guests professionally, and maintain the appearance of the reception area and conference rooms.

• Ensure outgoing mail is sent daily, prepare and deposit FedEx packages, and manage incoming mail.

• Maintain the kitchen area and order general supplies.

• Perform all other assigned duties, including managing the main conference room calendar and scheduling building maintenance.

Your Toolbox

• High School Diploma or GED required. Minimum of two to five years of relevant administrative or office experience.

• Proficiency in Microsoft Word, Outlook, and Excel; PowerPoint knowledge is a plus. Typing speed of 50 wpm.

• Strong organizational and analytical skills with excellent attention to detail. Ability to handle priorities under pressure.

• Excellent verbal and written interpersonal communication skills. Must interact well with co-workers and represent the company professionally.

• Maintain regular attendance and punctuality. Follow directions from a supervisor, understand and follow work rules and procedures, and accept constructive feedback.

• Must possess a professional attitude and appearance. Team player with good judgment and decision-making abilities.

• Valid Driver's License required.

• Minimum 2 years of administrative support experience preferred.

• Ability to work effectively under pressure and handle multiple priorities.

Physical & Office/Site Presence Requirements:

Regular, in-person attendance at Company communities/job sites and offices during regular work hours is an essential function of this job. Finger dexterity may be required to operate a computer keyboard and calculator.

This description outlines the basic responsibilities and requirements for the position noted. This is not a comprehensive listing of all job duties of the Associates. Duties, responsibilities and activities may change at any time with or without notice.

During the course of your employment, you may be required to use, download, or access certain Company-approved tools, programs, applications, or systems. These resources may include, but are not limited to, applications designed for customer engagement, operational efficiency, data analysis, Artificial Intelligence (AI) tools, and other business functions.

Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.

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Life at Lennar

At Lennar, we are committed to fostering a supportive and enriching environment for our Associates, offering a comprehensive array of benefits designed to enhance their well-being and professional growth. Our Associates have access to robust health insurance plans, including Medical, Dental, and Vision coverage, ensuring their health needs are well taken care of. Our 401(k) Retirement Plan, complete with a $1 for $1 Company Match up to 5%, helps secure their financial future, while Paid Parental Leave and an Associate Assistance Plan provide essential support during life's critical moments. To further support our Associates, we provide an Education Assistance Program and up to $30,000 in Adoption Assistance, underscoring our commitment to their diverse needs and aspirations. From the moment of hire, they can enjoy up to three weeks of vacation annually, alongside generous Holiday, Sick Leave, and Personal Day policies. Additionally, we offer a New Hire Referral Bonus Program, significant Home Purchase Discounts, and unique opportunities such as the Everyone's Included Day. At Lennar, we believe in investing in our Associates, empowering them to thrive both personally and professionally. Lennar Associates will have access to these benefits as outlined by Lennar's policies and applicable plan terms. Visit Lennartotalrewards.com to view our suite of benefits.

Join the fun and follow us on social media to see what's happening at our company, and don't forget to connect with us on Lennar: Overview | LinkedIn for the latest job opportunities.

Lennar is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws.