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Conference Coordinator Jobs in Alabama (NOW HIRING)

UAB NOVA RENT

Program Coordinator I (Temp)

Birmingham, AL · On-site

$18 - $20/hr

Key Duties & Responsibilities 1. CFDE Meeting and Conference Organization Coordinate virtual ... Develop detailed program agendas in coordination with conference chairs, speakers, investigators ...

New

MRINetwork Jobs

Front Desk Coordinator

Madison, AL · On-site

$14.50 - $18.75/hr

... Desk Coordinator / Administrative Assistant. This individual will serve as the first point of ... Coordinate conference room schedules and meeting space reservations. * Retrieve and distribute ...

Robert Half

Service Scheduler - ADV

Pelham, AL · On-site

$18 - $20/hr

Maintain calendars, arrange meetings, and support conference or teleconference logistics for internal coordination. * Prepare, organize, and manage correspondence, service-related documentation, and ...

New

Bhate Environmental Associates, Inc.

Be Seen First

Marketing Coordinator

Birmingham, AL · On-site

$39K - $54K/yr

Update and maintain CRM entries provided by BD team Event & Conference Planning * Coordinate ... marketing coordination, event planning, business development, or website management. * Strong ...

Summit 7 Careers

Office Coordinator

Huntsville, AL · On-site

$55K - $70K/yr

Office Coordinator Clearance: Not required Location: Huntsville, AL Salary*: $55,000-$70,000 ... Oversee interview scheduling and conference room management * Support leadership meeting scheduling ...

PHFIE Solutions LLC

Marketing Coordinator

Tuscaloosa, AL · On-site

$35K - $48K/yr

Coordination with staff as needed; Assist with other tasks as assigned. Know and support the ... Coordinate event planning, conference travel, volunteering, mentoring programs, etc. as directed ...

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Conference Coordinator information

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How much do conference coordinator jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for conference coordinator in Alabama is $21.60, according to ZipRecruiter salary data. Most workers in this role earn between $17.88 and $23.75 per hour, depending on experience, location, and employer.

What is a conference coordinator?

A conference coordinator is responsible for planning and organizing convention events on behalf of clients. As a conference coordinator, your job duties include creating the conference schedule, booking speakers, reserving a venue, securing audiovisual and other equipment, arranging for catering, getting sponsorships, overseeing marketing efforts, and serving as the primary point of contact. You are also responsible for making sure the conference event runs smoothly and that post-conference cleanup is flawless. The qualifications for a career as a conference coordinator typically include a relevant associate or bachelor’s degree, event planning experience, and strong organizational and logistics skills.

What are some common challenges a conference coordinator faces during event planning and execution?

Conference Coordinators often encounter challenges such as managing last-minute changes, handling unexpected technical issues, and ensuring clear communication among multiple stakeholders. Balancing the needs of attendees, speakers, and vendors requires strong organizational and problem-solving skills. Additionally, tight deadlines and budget constraints can add pressure, but effective teamwork and adaptability help overcome these hurdles. Regular collaboration with marketing, logistics, and AV teams is essential for a smooth event experience.

What are the key skills and qualifications needed to thrive as a conference coordinator, and why are they important?

To thrive as a Conference Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality, communications, or business. Familiarity with event management software, registration platforms, and budgeting tools is typically required. Excellent communication, problem-solving abilities, and the capacity to work under pressure help you stand out in this role. These skills ensure seamless event execution, positive attendee experiences, and effective management of logistics and vendor relationships.

What is the difference between Conference Coordinator vs Event Planner?

AspectConference CoordinatorEvent Planner
CredentialsTypically requires a degree in hospitality, communications, or related fields; certifications like CMP are commonSimilar credentials; often holds certifications like CMP or CSEP
Work EnvironmentPrimarily in corporate, academic, or nonprofit settings organizing conferences and seminarsWorks across various events including weddings, parties, corporate events, and festivals
Employer & IndustryEmployers include corporations, universities, associations, and nonprofitsEmployers range from event planning companies to individual clients and corporations

While both roles involve planning and coordinating events, a Conference Coordinator specializes in organizing conferences, seminars, and large meetings, often within corporate or academic settings. An Event Planner has a broader scope, handling diverse events like weddings, parties, and festivals. The skills and credentials overlap, but the focus and environment differ.

More about Conference Coordinator jobs

What are the most commonly searched types of Conference jobs in Alabama?

The most popular types of Conference jobs in Alabama are:

What are popular job titles related to Conference Coordinator jobs in Alabama?

For Conference Coordinator jobs in Alabama, the most frequently searched job titles are:

What job categories do people searching Conference Coordinator jobs in Alabama look for?

The top searched job categories for Conference Coordinator jobs in Alabama are:

What cities in Alabama are hiring for Conference Coordinator jobs?

Cities in Alabama with the most Conference Coordinator job openings:

Conference Coordinator jobs near you
Infographic showing various Conference Coordinator job openings in Alabama as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 13% Part Time, 1% Temporary, and 4% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $44,933 per year, or $21.6 per hour.

Senior Conference Services Manager

Ithaka Hospitality Partners - Montgomery

Montgomery, AL • On-site

Full-time

Re-posted yesterday

Key responsibilities

  • Serve as the primary point of contact for clients after the sales process and coordinate with hotel departments to ensure seamless event execution.

  • Manage the planning and execution of large-scale, complex, and VIP group programs, including coordinating event logistics and maintaining event documentation.

  • Partner with hotel departments to ensure flawless event delivery, monitor event execution, and provide operational support throughout programs.

Job description

Join Ithaka Hospitality Partners on an Exciting Journey!

Are you ready to be part of something extraordinary?

Ithaka Hospitality Partners is seeking a passionate and service-driven individual to join our team at Elevation Convening Center & Hotel, a purpose-driven and sophisticated destination offering stunning views of downtown Montgomery, AL.

We are currently hiring a Senior Conference Services Manager, a key leader responsible for planning, coordinating, and executing group meetings, conferences, conventions, and special events. Serving as the primary contact for clients after the sales process, this role partners with Sales, Catering, and hotel operations to ensure seamless event execution, exceptional guest experiences, and outstanding service. This is an exciting opportunity to join a collaborative team where your leadership and expertise will help create memorable experiences for every guest.

Position Summary

The Senior Conference Services Manager is responsible for the successful planning, coordination, and execution of group meetings, conferences, conventions, and special events. This position serves as the primary contact for clients after the sales process and works closely with hotel departments to ensure seamless event execution and exceptional guest experiences.

The Senior Conference Services Manager manages the hotel's most complex and high-profile groups, provides leadership and mentorship to Conference Services team members, and serves as a strategic partner to Sales, Catering, and Operations teams to maximize client satisfaction and hotel profitability.

Essential Responsibilities

Client Relationship Management

  • Serve as the primary point of contact for assigned groups and events from turnover through departure.
  • Develop strong relationships with meeting planners, event organizers, and key stakeholders.
  • Conduct pre-planning meetings and operational reviews with clients.
  • Anticipate client needs and proactively identify solutions to ensure successful event execution.
  • Maintain regular communication with clients regarding event details, timelines, and changes.
  • Resolve client concerns and service recovery opportunities promptly and professionally.

Event Planning & Execution

  • Manage the planning and execution of large-scale, complex, and VIP group programs.
  • Coordinate guest room blocks, meeting space utilization, food and beverage functions, audiovisual requirements, transportation, and special event logistics.
  • Create and maintain accurate Banquet Event Orders (BEOs), Group Resumes, and event documentation.
  • Lead pre-convention meetings and BEO review meetings.
  • Ensure all event specifications are communicated effectively to hotel departments.
  • Oversee on-site group activities and provide operational support throughout programs.
  • Monitor event execution to ensure adherence to client expectations and hotel standards.

Operational Leadership

  • Partner with Banquets, Culinary, Front Office, Housekeeping, Engineering, Revenue Management, and Sales teams to ensure flawless event delivery.
  • Facilitate communication between departments regarding group requirements and operational priorities.
  • Identify opportunities to improve efficiencies, service delivery, and guest satisfaction.
  • Assist in developing conference services standards, procedures, and best practices.
  • Participate in forecasting, staffing, and operational planning discussions.

Revenue & Financial Management

  • Maximize group revenue opportunities through upselling and enhancement recommendations.
  • Monitor group spending and event profitability.
  • Review contracts and ensure event specifications align with contracted commitments.
  • Assist with forecasting food and beverage revenue and group-related operational expenses.
  • Support collection of deposits, guarantees, and final billing processes.

Team Leadership & Development

  • Provide mentorship and guidance to Conference Services Managers, Coordinators, and Conference Concierge team members.
  • Assist with onboarding and training new team members.
  • Support department leadership in achieving service and financial objectives.
  • Serve as a resource for problem-solving and operational decision-making.
  • Act as department leader in the absence of the Director of Conference Services.

Qualifications

  • Bachelor's degree in Hospitality Management, Business, Event Management, or related field preferred.
  • Minimum 5-7 years of hotel conference services, catering, or event management experience.
  • Experience managing large convention, corporate, association, and social group business.
  • Strong understanding of hotel operations, banquet execution, and conference planning.
  • Experience with hotel sales and catering systems preferred.
  • Excellent communication, negotiation, and relationship-building skills.
  • Demonstrated ability to manage multiple complex projects simultaneously.
  • Strong organizational and problem-solving abilities.

Key Competencies

  • Client Relationship Management
  • Strategic Event Planning
  • Operational Leadership
  • Revenue Optimization
  • Team Development
  • Communication & Collaboration
  • Decision Making
  • Attention to Detail
  • Service Recovery
  • Project Management

Physical Requirements

  • Ability to stand and walk for extended periods during meetings and events.
  • Ability to move throughout hotel meeting and event spaces frequently.
  • Ability to occasionally lift up to 25 pounds.

Success Measures

  • Group and meeting planner satisfaction scores.
  • Successful execution of assigned events and programs.
  • Achievement of departmental revenue and profitability goals.
  • Accuracy and timeliness of event documentation.
  • Client retention and repeat business.
  • Effective collaboration with hotel departments.
  • Development and support of Conference Services team members.
  •  

Reporting Relationship

Reports to the Director of Sales and works closely with Sales, Catering, and Hotel Operations leadership.

Additional Expectations 

This position provides sales and event support for both Elevation Convening Center & Hotel and the Hotel at Auburn University & Dixon Conference Center. Through December 31, 2026, responsibilities are expected to be allocated approximately 75% to Elevation Convening Center & Hotel and 25% to the Hotel at Auburn University & Dixon Conference Center. Beginning January 1, 2027, the position will support Elevation Convening Center & Hotel exclusively, unless otherwise determined by business needs. Monthly travel to each property will be based upon the business demands and agreed upon with the sales/conference services leadership of both properties.

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.

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