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Conference Assistant Jobs in Alabama (NOW HIRING)

ClearanceJobs

Administrative Assistant Jobs

Huntsville, AL · On-site

$17.25 - $23/hr

Administrative Assistant The Administrative Assistant acts as the Organization's office manager (OM ... Maintain conference room reservation schedules for the purpose of coordinating meetings, visits ...

UAB NOVA RENT

ASSISTANT ATHLETIC TRAINER (2)

Birmingham, AL · On-site

$43K - $52K/yr

Adheres to all institution, conference and National Collegiate Athletic Association (NCAA) rules ... Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX ...

Talon Hiring Solutions

Administrative Assistant

Hoover, AL · On-site

$45K - $55K/yr

Maintain conference room schedules and coordinate meeting logistics * Provide administrative support including document preparation, filing, scanning, and data entry. * Assist with preparation of ...

Talon Hiring Solutions

Administrative Assistant

Hoover, AL · On-site

$16 - $21.50/hr

Maintain conference room schedules and coordinate meeting logistics * Provide administrative support including document preparation, filing, scanning, and data entry. * Assist with preparation of ...

Troy University

Assistant Basketball Coach

Troy, AL · On-site

Posting Details Position Information Posting Number SF2506P Position Title Assistant Basketball ... NCAA, conference and institutional rules and regulations. Minimum Qualifications 1. Bachelor ...

Troy University

Assistant Golf Coach

Troy, AL · On-site

... conference, and university rules and regulations; assist in the coordination of practice and match/tournament day preparation and scheduling; recruiting and graduating student-athletes for the golf ...

Troy University

Graduate Administrative Assistant

Troy, AL · On-site

$17 - $22.75/hr

... conference, or a specialized professional project designed by the Dean. Minimum Qualifications 1. Must be a current Troy University graduate student 2. Good organizational skills 3. Good ...

Gateway Management

Administrative Assistant

Florence, AL · On-site

$16.25 - $21.75/hr

Coordinate incoming and outgoing mail, shipping, office supplies, and administrative needs. * Assist with scheduling meetings, conference calls, site visits, travel arrangements, and registrations.

New

4pconsultinginc

Administrative Assistant I

Wilsonville, AL · On-site

$17.50 - $23.50/hr

Administrative Assistant I Location: Wilsonville, AL (Plant Gaston) Client: Alabama Power Duration ... Coordinate travel arrangements, meetings, and conference logistics. * Prepare reports ...

4pconsultinginc

Administrative Assistant II

Bucks, AL · On-site

$17.25 - $23.25/hr

Administrative Assistant II Location: Bucks, AL Duration: 1 Year Client: Alabama Power Position ... Conference room setup * Follow-up action items * Ensure meetings and events run smoothly with ...

Auburn

Assistant Director, Ticket Operations

Auburn, AL · On-site

$60 - $80/hr

Auburn Athletics is excited to begin the search for an Assistant Director, Ticket Operations ! This ... Conference (SEC) policies and procedures. Responsibilities * Aids in the day-to-day operation of ...

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All JobsConference JobsConference Assistant JobsConference Assistant Jobs in Alabama

Conference Assistant information

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How much do conference assistant jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for conference assistant in Alabama is $17.16, according to ZipRecruiter salary data. Most workers in this role earn between $13.75 and $21.15 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What are the most commonly searched types of Conference jobs in Alabama?

The most popular types of Conference jobs in Alabama are:

What cities in Alabama are hiring for Conference Assistant jobs?

Cities in Alabama with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Alabama as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $35,692 per year, or $17.2 per hour.

Senior Conference Services Manager

Ithaka Hospitality Partners - Montgomery

Montgomery, AL • On-site

Full-time

Re-posted yesterday

Key responsibilities

  • Serve as the primary point of contact for clients after the sales process and coordinate with hotel departments to ensure seamless event execution.

  • Manage the planning and execution of large-scale, complex, and VIP group programs, including coordinating event logistics and maintaining event documentation.

  • Partner with hotel departments to ensure flawless event delivery, monitor event execution, and provide operational support throughout programs.

Job description

Join Ithaka Hospitality Partners on an Exciting Journey!

Are you ready to be part of something extraordinary?

Ithaka Hospitality Partners is seeking a passionate and service-driven individual to join our team at Elevation Convening Center & Hotel, a purpose-driven and sophisticated destination offering stunning views of downtown Montgomery, AL.

We are currently hiring a Senior Conference Services Manager, a key leader responsible for planning, coordinating, and executing group meetings, conferences, conventions, and special events. Serving as the primary contact for clients after the sales process, this role partners with Sales, Catering, and hotel operations to ensure seamless event execution, exceptional guest experiences, and outstanding service. This is an exciting opportunity to join a collaborative team where your leadership and expertise will help create memorable experiences for every guest.

Position Summary

The Senior Conference Services Manager is responsible for the successful planning, coordination, and execution of group meetings, conferences, conventions, and special events. This position serves as the primary contact for clients after the sales process and works closely with hotel departments to ensure seamless event execution and exceptional guest experiences.

The Senior Conference Services Manager manages the hotel's most complex and high-profile groups, provides leadership and mentorship to Conference Services team members, and serves as a strategic partner to Sales, Catering, and Operations teams to maximize client satisfaction and hotel profitability.

Essential Responsibilities

Client Relationship Management

  • Serve as the primary point of contact for assigned groups and events from turnover through departure.
  • Develop strong relationships with meeting planners, event organizers, and key stakeholders.
  • Conduct pre-planning meetings and operational reviews with clients.
  • Anticipate client needs and proactively identify solutions to ensure successful event execution.
  • Maintain regular communication with clients regarding event details, timelines, and changes.
  • Resolve client concerns and service recovery opportunities promptly and professionally.

Event Planning & Execution

  • Manage the planning and execution of large-scale, complex, and VIP group programs.
  • Coordinate guest room blocks, meeting space utilization, food and beverage functions, audiovisual requirements, transportation, and special event logistics.
  • Create and maintain accurate Banquet Event Orders (BEOs), Group Resumes, and event documentation.
  • Lead pre-convention meetings and BEO review meetings.
  • Ensure all event specifications are communicated effectively to hotel departments.
  • Oversee on-site group activities and provide operational support throughout programs.
  • Monitor event execution to ensure adherence to client expectations and hotel standards.

Operational Leadership

  • Partner with Banquets, Culinary, Front Office, Housekeeping, Engineering, Revenue Management, and Sales teams to ensure flawless event delivery.
  • Facilitate communication between departments regarding group requirements and operational priorities.
  • Identify opportunities to improve efficiencies, service delivery, and guest satisfaction.
  • Assist in developing conference services standards, procedures, and best practices.
  • Participate in forecasting, staffing, and operational planning discussions.

Revenue & Financial Management

  • Maximize group revenue opportunities through upselling and enhancement recommendations.
  • Monitor group spending and event profitability.
  • Review contracts and ensure event specifications align with contracted commitments.
  • Assist with forecasting food and beverage revenue and group-related operational expenses.
  • Support collection of deposits, guarantees, and final billing processes.

Team Leadership & Development

  • Provide mentorship and guidance to Conference Services Managers, Coordinators, and Conference Concierge team members.
  • Assist with onboarding and training new team members.
  • Support department leadership in achieving service and financial objectives.
  • Serve as a resource for problem-solving and operational decision-making.
  • Act as department leader in the absence of the Director of Conference Services.

Qualifications

  • Bachelor's degree in Hospitality Management, Business, Event Management, or related field preferred.
  • Minimum 5-7 years of hotel conference services, catering, or event management experience.
  • Experience managing large convention, corporate, association, and social group business.
  • Strong understanding of hotel operations, banquet execution, and conference planning.
  • Experience with hotel sales and catering systems preferred.
  • Excellent communication, negotiation, and relationship-building skills.
  • Demonstrated ability to manage multiple complex projects simultaneously.
  • Strong organizational and problem-solving abilities.

Key Competencies

  • Client Relationship Management
  • Strategic Event Planning
  • Operational Leadership
  • Revenue Optimization
  • Team Development
  • Communication & Collaboration
  • Decision Making
  • Attention to Detail
  • Service Recovery
  • Project Management

Physical Requirements

  • Ability to stand and walk for extended periods during meetings and events.
  • Ability to move throughout hotel meeting and event spaces frequently.
  • Ability to occasionally lift up to 25 pounds.

Success Measures

  • Group and meeting planner satisfaction scores.
  • Successful execution of assigned events and programs.
  • Achievement of departmental revenue and profitability goals.
  • Accuracy and timeliness of event documentation.
  • Client retention and repeat business.
  • Effective collaboration with hotel departments.
  • Development and support of Conference Services team members.
  •  

Reporting Relationship

Reports to the Director of Sales and works closely with Sales, Catering, and Hotel Operations leadership.

Additional Expectations 

This position provides sales and event support for both Elevation Convening Center & Hotel and the Hotel at Auburn University & Dixon Conference Center. Through December 31, 2026, responsibilities are expected to be allocated approximately 75% to Elevation Convening Center & Hotel and 25% to the Hotel at Auburn University & Dixon Conference Center. Beginning January 1, 2027, the position will support Elevation Convening Center & Hotel exclusively, unless otherwise determined by business needs. Monthly travel to each property will be based upon the business demands and agreed upon with the sales/conference services leadership of both properties.

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.

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