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Conference Assistant Jobs in Reading, PA (NOW HIRING)

Ballard Spahr LLP

Legal Support Assistant

Red Hill, PA · On-site

Ballard Spahr LLP is seeking an entry-level Legal Support Assistant (LSA) in the Philadelphia ... Preparing check requests, submitting expense reports, coordinating conference room services and ...

Ballard Spahr LLP

Legal Support Assistant

Richland, PA · On-site

Ballard Spahr LLP is seeking an entry-level Legal Support Assistant (LSA) in the Philadelphia ... Preparing check requests, submitting expense reports, coordinating conference room services and ...

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All JobsConference JobsConference Assistant JobsConference Assistant Jobs in Reading, PA

Conference Assistant information

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$12

$18

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How much do conference assistant jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for conference assistant in Reading, PA is $18.18, according to ZipRecruiter salary data. Most workers in this role earn between $14.52 and $22.40 per hour, depending on experience, location, and employer.

What is a conference assistant?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What does a conference assistant do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are the key skills and qualifications needed to thrive as a conference assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What are some common challenges faced by conference assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs

What are the most commonly searched types of Conference jobs in Reading, PA?

The most popular types of Conference jobs in Reading, PA are:

What cities near Reading, PA are hiring for Conference Assistant jobs?

Cities near Reading, PA with the most Conference Assistant job openings:

Conference Assistant jobs near you
Infographic showing various Conference Assistant job openings in Reading, PA as of June 2026, with employment types broken down into 72% Full Time, 14% Part Time, and 14% Temporary. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,817 per year, or $18.2 per hour.

Operations Administrative Assistant

Metropolitan Companies

Wyomissing, PA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 2 days ago

Job description

Operations Administrative Assistant
Department: Corporate Operations
Employment Type: Full Time
Location: Wyomissing
Description
Metropolitan Management Group is looking for an Operations Administrative Assistant to join our team! As an Operations Administrative Assistant, you will provide support to Corporate Operations Team, including the Vice President and the Executive Vice President of Operations. This position reports to the Operations Support Manager. We have a competitive package that include benefits (medical, dental, vision, life, short- and long-term disability), holiday pay, paid time off, bonus, 401K plan, etc. If you are flexible, motivated, and want to join a growing company, then this is the role for you!
Key Responsibilities
  • Support the administrative needs of the Corporate Operations team lead by the Operations Support Manager
  • Support administrative needs of the Vice President and Executive Vice President of Operations
  • Provide additional administrative support to Owner and other Executives if needed
  • Answer the phone and direct callers to the appropriate person; check and respond to emails daily; check voicemails for executives as requested
  • Schedule meetings and trainings as needed
  • Run errands when needed
  • Assist with ordering/obtaining/distributing lunch for Executives daily
  • Clean up following meals, lunches and take out trash when needed
  • Facilitate, coordinate and plan company event/meetings with event committee monthly
  • Maintain clean and organized meeting rooms (conference rooms, training room) and work spaces (desks by printer, in lobby area, etc.); Sanitize conference rooms and training room
  • Load printers with paper daily
  • Ensure all filing is completed timely and maintain in organized fashion
  • Support Operations with sending court documents to appropriate people, creating training manuals for new hires in Operations, responding to attorney general complaints, managing the incident reports/log, invoicing, and preparing the BRD P&Ls for EVP of Operations
  • Performs other duties as assigned

Skills, Knowledge and Expertise
  • Proficient in Microsoft Office (email, calendar, work, excel)
  • Articulate in verbal and written communication
  • Professional discretion
  • Organizational/Time Management skills
  • Ability to stay on task while multi-tasking
  • HS Diploma
  • 1-2yrs experience in administrative role
  • Must have valid driver's license and own transportation
  • Ability to travel in local area as needed

Benefits
  • 401(k)
  • Dental insurance
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Vision insurance

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