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Conference Assistant Jobs in Florida (NOW HIRING)

Schulte

Conference Services Manager

Boca Raton, FL · On-site

Participate in Quarterly/Annual Business and Marketing Plans, assist with budget process * Provide ... Minimum of three (3) years in hotel or conference Catering/Sales KNOWLEDGE, SKILLS AND ABILITIES

Brodson Construction Company

Office Assistant

Miami, FL

$16.25 - $21.25/hr

Maintain hoteling offices, workstations and conference rooms, including room set-ups and break down * Place catering orders, including set up for office meeting meals * Provide support for client ...

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How much do conference assistant jobs pay per hour?

As of Jul 13, 2026, the average hourly pay for conference assistant in Florida is $14.15, according to ZipRecruiter salary data. Most workers in this role earn between $11.30 and $17.40 per hour, depending on experience, location, and employer.

What are Conference Assistants?

Conference Assistants are support staff who help organize and manage events, such as conferences, seminars, and meetings. Their duties typically include setting up venues, registering attendees, providing information, assisting speakers, handling audio-visual equipment, and ensuring the event runs smoothly. They play a crucial role in creating a positive experience for participants by addressing issues quickly and offering excellent customer service. Conference Assistants often work both before and during the event to ensure all logistical details are covered.

What Does a Conference Assistant Do?

A conference assistant works with the conference director and event planner to produce a conference. As a conference assistant, your job duties may include printing promotional materials and promoting the event on social media, registering attendees, answering questions from attendees during the event, and providing support to the conference director. The qualifications to become a conference assistant include a positive attitude and the willingness to work hard. Experience in event planning is a plus.

What are some common challenges faced by Conference Assistants during large-scale events?

Conference Assistants often face challenges such as managing multiple tasks simultaneously, adapting to last-minute changes in schedules, and ensuring smooth communication among event staff, speakers, and attendees. They need to stay organized and calm under pressure, as issues like technical difficulties or unexpected attendee requests can arise. Successful Conference Assistants rely on teamwork, quick problem-solving skills, and a proactive approach to ensure that the event runs efficiently and provides a positive experience for everyone involved.

What are the key skills and qualifications needed to thrive as a Conference Assistant, and why are they important?

To thrive as a Conference Assistant, you need strong organizational skills, attention to detail, and experience in event planning or hospitality. Familiarity with registration software, scheduling tools, and basic audiovisual equipment is often required. Excellent communication, flexibility, and a customer-focused attitude help you effectively support attendees and colleagues. These skills ensure smooth event operations, high attendee satisfaction, and the ability to address unexpected challenges efficiently.

What is the difference between Conference Assistant vs Event Coordinator?

AspectConference AssistantEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeBachelor's degree often preferred; certifications like CMP can be advantageous
Work EnvironmentConference venues, hotels, or conference centers during eventsVaries from corporate offices to outdoor venues, planning and overseeing events
Employer & Industry UsageEvent management companies, conference centers, universitiesCorporate, nonprofit, hospitality, and event planning firms
Common Search & Comparison IntentUnderstanding entry-level roles assisting with conference logisticsPlanning and managing larger or more complex events

Conference Assistants typically support event logistics at conferences, focusing on setup, registration, and attendee assistance. In contrast, Event Coordinators handle broader planning, vendor management, and overall event execution. Both roles require strong organizational skills, but Event Coordinators often have more responsibilities and experience.

More about Conference Assistant jobs
What are the most commonly searched types of Conference jobs in Florida? The most popular types of Conference jobs in Florida are:
What cities in Florida are hiring for Conference Assistant jobs? Cities in Florida with the most Conference Assistant job openings:
Conference Assistant jobs near you
Director of Conference Services (AS9709)

Director of Conference Services (AS9709)

Stetson University

Deland, FL • On-site

Other

Posted 6 days ago

Stetson University rating

8.5

Company rating: 8.5 out of 10

Based on 9 frontline employees who took The Breakroom Quiz

70th of 553 rated colleges and universities

Job description

Job Description Position Summary: The Director of Conference Services is responsible for managing revenue-generating conference operations and overseeing the planning and execution of third-party venue rentals, overnight summer programs, and visiting rowing programs on the DeLand campus. This role balances front-end client management, involvement in program planning, and overall operational oversight, ensuring high-quality execution through a shared team approach and in collaboration with campus partners. Essential Job Functions and Responsibilities: Employment duties include, but are not limited to: Provide leadership and professional expertise in generating revenue through third-party venue rentals, overnight summer programs, and visiting rowing programs to reach revenue goals.

Supervise assistant director of conference services. Maintain relationships with clients and partners to support repeat business and consistent bookings. Serve as primary contact during early stages of client engagement in response to inquiries, development of proposals, and converting opportunities into confirmed programs.

Coordinate high-level program needs and prepare event plans to communicate with campus departments such as catering, public safety, event support services, IT Support, grounds, maintenance, and custodial etc. Prepare contracts, collect required background documentation and insurance information, and process client invoicing. Assign confirmed programs to the Assistant Director for ongoing planning and execution.

Coordinate additional conference service staff support during peak periods Ensure alignment between client expectations and campus operational capacity and identify key logistical considerations and risks. Maintain high-level oversight across all programs, stepping in as needed for complex problem-solving and escalated client issues Negotiate vendor agreements, hotel contracts and oversee invoicing process Monitor program performance, revenue, and expenses to ensure financial goals are met across all programs Partner with campus departments to align scheduling, logistics, and resource planning In collaboration with the Exec Director of University Events and Conference Services, develop the annual Conference Services budget and support marketing and administrative processes. Support University Events during designated peak periods or high-impact programs Contribute to departmental operations as needed, while maintaining focus on conference services priorities Standard business hours with flexibility required for evening and weekend hours during peak event and summer seasons Flexible scheduling is available during non-peak periods Required Knowledge, Skills, and Abilities: The knowledge, skills, and abilities for this role include: Experience in hospitality and event management, event venue sales, conference services, or hotel conference management background Strong understanding of catering, floor plans, audiovisual setups, and event timelines.

Strong organizational and operational leadership skills Ability to balance high-level oversight with selective involvement in program planning Experience supervising staff and managing workflows Financial acumen and budget management experience Strong communication and client relationship skills Support the University's Mission and Values in their role. Required Qualifications: This position requires: Bachelor's degree in Event Management or related field A minimum 4-6 years of experience in conference services, events management or related field Ideal Candidate Qualifications: The ideal candidate's qualifications include: Experience in hospitality management and event venue sales 2-3 years of experience with summer camps and/or conferences. Experience coordinating and managing special events and/or conferences at an institution of higher learning.

Reports to: This position reports to the Executive Director of University Events & Conference Services.

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